Agenda and minutes

Apologies were received from The Rt Hon. The Lord Mayor of London Vincent Thomas Keaveny, Dominic Christian, and Nicholas Bensted-Smith.

There were no declarations.

The Chairman thanked former Board members Caroline Haines and John Claughton for their service and contributions to the Board.

To agree the public minutes and summary of the meeting held on 14 October 2021.

RESOLVED, That the minutes of the meeting of 14 October be approved as an accurate record of the proceedings.

To receive the public minutes of the most recent Finance & Estates Committee meeting (17 November 2021).

Members received the minutes of the meeting of the Finance & Estates Committee of 17 November 2021.

To receive the minutes of the most recent Governance Committee meeting (17 November 2021).

Members received the minutes of the Governance Committee meeting of 17 November 2021.

Report of the Head of the City of London School.

Members received the report of the Head and warmly welcomed the draft of the School’s Partnership Report for 2021.

The Head expressed his thanks to Andrew McBroom for his hard work in overseeing the School’s Partnership work during the temporary leave of the Director of Partnership.

Members considered the report of the Head and of the Head of the City Junior School on CJS governance.

Members were asked to make themselves known to the Clerk if they were interested in sitting on the proposed CJS sub-committee.

A Governor suggested that the following phrase in the proposed CJS Terms of Reference be amended: “up to 3 external members as co-opted non-City of London Corporation Governors with experience relevant to the Board” (paragraph 1), to read as follows “up to 3 additional members as Governors with experience relevant to the Board”. The proposed amendment would have the effect of attracting the widest possible body of talent and expertise without ruling out City of London representatives.

RESOLVED, That Members

1.    Agree in principle to the creation of a sub-committee to undertake the duties of the Board of Governors of the City Junior School

2.    Agree to the draft Terms of Reference as detailed in Appendix 3, including the following proposed amendment: replace the phrase “up to 3 external members as co-opted non-City of London Corporation Governors with experience relevant to the Board” (paragraph 1 of the proposed CJS Terms of Reference) with this phrase: “up to 3 additional members as Governors with experience relevant to the Board.”

3.    Agree the respective revised Terms of Reference of the Board of Governors of the City of London School and Board of Governors of the City of London School for Girls, which includes the oversight of the City Junior School

4.    Agree the appointment from each of the Boards of Governors of CLSG and CLS of up to two Common Councillor Governors, one Co-opted Governor, and the Chairs of the Board of Governors (as ex-officio Governors).

There were no questions.

There was no other business.

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED, That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

To agree the non-public minutes of the meeting held on 14 October 2021.

Members considered the non-public minutes of the meeting of 14 October 2021.  

To receive the non-public minutes of the most recent Finance & Estates Committee meeting (17 November 2021).

Members received the non-public minutes of the Finance & Estates Committee of 17 November 2021.

To receive the notes of the informal meeting of the CLS and CLSG Finance & Estates Committees of 23 November 2021.

Members received the notes of the informal meeting of 23 November 2021.

To receive the non-public minutes of the most recent Governance Committee meeting (17 November 2021).

Members received the non-public minutes of the meeting of 17 November 2021.

To receive the list of outstanding actions.

Members received the list of outstanding actions.

To receive the non-public report of the Head.

Members received the non-public report of the Head.

To consider the report of the The Chamberlain and Bursar.

Members considered the proposed 2022/23 budget.

To consider the report of The Chamberlain, Bursar, and City Surveyor.

Members considered the report on the Repairs, Maintenance and Improvement Fund 2022/23, and the 20-year plan of works.

To consider the report of the City Surveyor.

Members considered the report of the City Surveyor.

To receive the report of the Bursar.

Members received the report of the Bursar.

To consider the Compliance report.

Members received the report of the Head.

To receive the Health & Safety report, and the whole-school covid risk assessment.

Members received the report of the Head.

To consider the TOM and Governance Review.

Members considered the TOM and Governance review.

To receive the safeguarding report.

Members received the Safeuarding report of the Head.

To discuss the update to the School’s risk register.

Members received the report of the Compliance Manager.

To consider the reports of the Head of City Junior School.

Members received the report of the Head of City Junior School.

To consider the report of The Chamberlain and the Bursar of City Junior School.

Members considered the report of The Chamberlain and the Bursar of CJS.