Agenda and minutes

None.

There were no declarations.

To agree the public minutes and non-public summary of the meeting held on 28th May 2021

RESOLVED: That the public minutes and non-public summary of the meeting held on 28th May 2021 be approved as an accurate record.

Joint report of the Town Clerk and the Chamberlain.

The Sub-Committee considered a joint report of the Town Clerk and the Chamberlain providing updates on outstanding actions from previous meetings.

Mod.gov pilot

Officers reported that most Sub Committee Members were now using the Mod.gov App and The Chairman suggested that Policy and Resources Committee be requested to provide clarity on the direction of travel and future aspirations for technology solutions.  Members also discussed the merits of providing paper agenda packs going forward and whilst there was support for digital papers as the default, there were strong arguments for retaining paper packs in some circumstances.

Members supported a formal funded IT lead project with input from the Town Clerk’s Department to drive the Digital Agenda and it was suggested that the Sub Committee’s views be conveyed to the Policy and Resources Committee Chair.

In response to questions and observations from Members, Officers advised that an end date should be agreed so that the pilot could be evaluated prior to any decisions on next steps.  

Meeting recording and streaming costs

Members requested details on costs for recording and streaming meetings and suggested that Officers explore options for the Town Clerk’s Department to manage the process for streaming and recording of meetings.

In response to questions and comments from Members, Officers stated that

at the start of the COVID-19 Pandemic, off the shelf solutions had been used to stream/record meetings.  However, now was an appropriate time to review these technology solutions to assess which were most suitable for CoL needs.  Discussions were also required to agree which Department(s) was best placed to manage streaming and recording of meetings.

RESOLVED –

1. That the Sub-Committee notes the report.

2. That Officers revisit technology solutions and consider which Department is best placed to manage streaming and recording of meetings going forward.

3. That the Sub Committee’s views

Report of the Chamberlain.

The Sub-Committee considered a report of the Chamberlain setting out the Sub-Committee’s proposed work plan for forthcoming meetings.

RESOLVED – That the Sub-Committee notes the report.

Report of the Chamberlain.

The Sub-Committee considered a report of the Chamberlain concerning Member Governance of the Enterprise Resource Planning (ERP) Solution Project Delivery.

RESOLVED – That the Sub-Committee notes the report.

Report of the Chief Operating Officer.

The Sub-Committee considered a report of the Chief Operating Officer in relation to the IT Division – IT Service Delivery Summary.

RESOLVED – That the Sub-Committee notes the report.

Report of the Chief Operating Officer.

The Sub-Committee considered a report of the Chief Operating Officer in relation to risk and risk mitigation.

RESOLVED – That the Sub-Committee notes the report.

None.

See item 10a below.

Report of the Chief Operating Officer.

The Sub-Committee considered a report of the Chief Operating Officer regarding the Digital Services Strategic Roadmap for the City of London Police.

Members suggested a move towards shared services to achieve efficiencies/value for money and it was reported that the new Commissioner of the CoLP was committed to shared services.

RESOLVED – That the Sub-Committee:

1. Approve the City of London Police’s Digital Services Strategic Roadmap accompanying this report as the basis in principle for the digital transformation of the CoLC’s services
   
   
2. Support the IT Director and Chief Operating Officer in setting the clear expectation amongst CoLP stakeholders that this roadmap shall be used as a guide for any local digital transformation initiatives within their own services; and that the CoLC IT team shall be notified of such initiatives so that they can be fully supported in a collaborative way, seeking to leverage value across the CoLC family.

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

To agree the non-public minutes of the meeting held on 28th May 2021.

The Sub-Committee approved the non-public minutes of the meeting held on 28^th May 2021 as an accurate record.

Report of the Chief Operating Officer.

The Sub-Committee received a report of the Chief Operating Officer regarding Cyber Security.

Report of the Chamberlain.

The Sub-Committee received a report of the Chamberlain in relation to the Barbican Airwave Coverage.

Report of the Chamberlain.

The Sub-Committee received a report of the Chamberlain in relation to the Azure Point-to-site Virtual Private Network (VPN).

Report of the Commissioner of the City of London Police.

The Sub-Committee considered a report of the Commissioner of the City of London Police concerning the Digital Asset Management System Project (City of London Police).

Report of the Commissioner of the City of London Police.

The Sub-Committee received a report of the Commissioner of the City of London Police regarding the Digital Social Media Project (City of London Police).

Report of the Chamberlain.

The Sub-Committee considered a report of the Chamberlain in relation to the Software Defined Wide Area Network (WAN) Upgrade.

Information Management and Data Analytics Deep Dive Presentation.

The Sub Committee received a presentation regarding implementation of an Information Management Strategy.

There were no non-public questions.

There was one item of non-public business.

Report of the Chief Operating Officer.

The Chairman drew the Sub Committee’s attention to the above report which was approved by the Sub Committee under urgency procedures.