Agenda and minutes

Apologies for absence were received from Deputy John Absalom, Nigel Challis, Henry Colthurst, Karina Dostalova, Deputy Billy Dove, Peter Dunphy, Deputy Stanley Ginsberg, Hugh Morris, Deputy Richard Regan, Jeremy Simons and Mark Wheatley.

There were no declarations of interest.

To agree the public minutes and summary of the meeting held on 2 July 2013.

RESOLVED – That the minutes of the meeting held on 2 July 2013 be approved as a correct record.

To receive the list of outstanding actions.

The list of outstanding actions was received.

It was noted that the Food Safety Enforcement Plan (Port Health Authority) would be submitted to the Committee for consideration in November 2013.

Report of the Director of the Built Environment.

A report of Director of the Built Environment was received which set out the progress made during April – July 2013 against the 2013/16 Business Plan.

Report of the Director of the Built Environment.

A report of the Director of the Built Environment was considered informing Members that as a result of significant changes in policy at national and local levels, Officers had decided to review and republish the current Waste Strategy (2008 – 2020).   The report provided a list of the consultation activities which were carried out along with a summary of the responses received.

RESOLVED – That,

a)     the amendments to the Strategy be endorsed; and

b)     the revised Waste Strategy be approved for adoption and publication.

Report of the Director of the Built Environment.

A report of the Director of the Built Environment which provided an update on the progress of the installation of the Renew Bins and the performance on the recycling collected from the units over the last twelve months.

With regard to the collection of data from mobile phones and devices carried by people passing the Renew Bins, Members were informed that legal discussions were underway to resolve the matter.

Report of the Director of the Built Environment.

A report of the Director of the Built Environment was considered relative to the litter bin trial which was currently being carried out in the Bishopsgate Ward.

Report of the Director of Markets and Consumer Protection.

A report of the Director of Markets and Consumer Protection was received which provided an update on progress against the Business Plan of the Port Health and Public Protection Division (PH&PP) from April – July of 2013/14.

Members were informed that the Assistant Town Clerk had commissioned an Independent report regarding the management of the Guildhall Members Club which had a ‘0’ rating on the Food Hygiene Rating Scheme.  It was agreed to circulate a note to the Committee which provided further details of the Food Hygiene Rating Scheme.

Report of the Director of Markets and Consumer Protection.

A report of the Director of Markets and Consumer Protection was considered relative to the annual review of fees and governance arrangements for Sex Establishments in the City.

RESOLVED - That,

a)     the proposed fees for 2013/14 as set out in the Appendix to the report be approved;

b)     the governance of all types of sex establishments be dealt with by the Licensing Committee, which includes sex shops, sex cinemas, hostess bars and SEV’s;

c)     the Terms of Reference be updated accordingly.

Report of the Director of Markets and Consumer Protection.

A report of the Director of Markets and Consumer Protection was received which provided an update on air quality in the City.

Report of the Director of Markets and Consumer Protection.

A report of the Director of Markets and Consumer Protection was considered which proposed mechanisms for ensuring that the environmental impact of development was mitigated as far as was practicable.

Discussion took place in respect of noise disturbance at the Barbican from both external and internal works.

One Member informed he had received some written concerns from members of the public regarding road works and associated traffic congestion in the City.  There was particular concern regarding the construction site on Bishopsgate and the works on Broad Street and Cannon Street.  It was agreed to refer this matter to the Planning and Transportation Committee. 

The Director informed Members that as a way of managing traffic problems in the City, work permits were issued to spread work throughout the year.

RESOLVED – That,

a)     the proposals set out in paragraphs 18 – 21 of the report be approved; and

b)     the concerns raised in respect of road works and associated traffic congestion in the City be referred to the Planning and Transportation Committee.

To receive a report of the Director of Markets and Consumer Protection – this item has been moved into the non-public part of the agenda (please see agenda item 22)

This item was considered under the non-public part of the agenda.

Report of the Director of Open Spaces.

A report of the Director of Open Spaces was received which presented a review of progress on the plan and a summary of financial performance for the period up to 31 July 2013.

RECEIVED.

There were no questions.

Any items of business that the Chairman may decide are urgent.

There were no urgent items.

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the press and public be excluded from the meeting to consider item 16 on the Agenda on the grounds that they involved the likely disclosure of exempt information as defined in paragraph 5 of Part I of the Schedule 12A of the Local Government Act.

To agree the non-public minutes of the meeting held on 2 July 2013.

RESOLVED – That the non-public minutes and summary of the meeting held on 2 July 2013 be approved.

Joint report of Director of the Department of the Built Environment, the Director of Markets and Consumer Protection and the Director of Open Spaces.

A joint report of the Director of the Built Environment, Director of Markets and Consumer Protection and the Director of Open Spaces was received in relation to debt arrears for the period ending 30 June 2013.

Report of the Town Clerk.

A report of the Town Clerk was received which reported on action taken since the last meeting in relation to London Gateway and a proposal for the Port Health Offices at Manorway House, Stanford-le-hope.

Verbal update by the City Surveyor and the Director of Markets and Consumer Protection in respect of archive storage space required for the London Gateway Border Inspection Post.

The Committee received an oral report of the City Surveyor which followed the report under Item 20 in respect of Offices at Manorway House. 

A report of the Director of Markets and Consumer Protection was received which updated on the changes resulting from downturn in trade at Thamesport.

There were no questions.

There were no urgent items.