Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Polly Dunn  Email: polly.dunn@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

2.

Members Declarations Under the Code of Conduct in Respect of Items on the Agenda

Minutes:

3.

Minutes

To consider minutes as follows:-

 ...  view the full agenda text for item 3.

Minutes:

3a

To agree the public minutes of the Policy and Resources Committee meeting held on 19th January 2023 pdf icon PDF 199 KB

Minutes:

3b

*To note the public minutes of the Capital Buildings Board meeting held on 16 November 2022 pdf icon PDF 126 KB

Minutes:

3c

*To note the public minutes of the Resource Allocation Sub-Committee meeting held on 1st December 2022 pdf icon PDF 117 KB

Minutes:

3d

*To note the public minutes of the Civic Affairs Sub-Committee meeting held on 6 December 2022 pdf icon PDF 176 KB

Minutes:

3e

*To note the public minutes of the Communications and Corporate Affairs Sub-Committee meeting held on 12 December 2022 pdf icon PDF 108 KB

Minutes:

3f

*To note the public minutes of the Operational Property and Projects Sub-Committee meeting held on 26 January 2023. pdf icon PDF 125 KB

Minutes:

4.

Resource Allocation Sub Committee Appointment

Town Clerk to be heard.

 ...  view the full agenda text for item 4.

Minutes:

5.

Resolution of the Barbican Residential Committee pdf icon PDF 56 KB

Minutes:

6.

Light Touch Governance Review pdf icon PDF 152 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

7.

Department of the Chief Operating Officer Business Plans 2023/24 pdf icon PDF 163 KB

Report of the Chief Operating Officer.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

8.

Introducing Electronic Voting pdf icon PDF 181 KB

Report of the Deputy Town Clerk.

 ...  view the full agenda text for item 8.

Minutes:

9.

Charities Review Recommendations - Standardising Terms of Reference pdf icon PDF 166 KB

Report of the Managing Director of Bridge House Estates and Chief Charities Officer.

 ...  view the full agenda text for item 9.

Minutes:

10.

City Week 2023 Event Sponsorship pdf icon PDF 163 KB

Report of the Executive Director of Innovation and Growth.

 ...  view the full agenda text for item 10.

Minutes:

11.

Royal Commonwealth Society and 65 Basinghall Street, Guildhall pdf icon PDF 128 KB

Joint report of the City Remembrancer and City Surveyor.

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

12.

Delivering the Residential Reset pdf icon PDF 149 KB

Report of the Deputy Town Clerk.

 ...  view the full agenda text for item 12.

Minutes:

13.

Worker Engagement: The City Belonging Project pdf icon PDF 369 KB

Report of the Deputy Town Clerk.

 ...  view the full agenda text for item 13.

Minutes:

14.

2023/24 Pay Policy Statement pdf icon PDF 173 KB

Report of the Chief People Officer.

 ...  view the full agenda text for item 14.

Additional documents:

Minutes:

15.

Retrospective Review of Joint Philanthropy Strategy 2018 - 2023 pdf icon PDF 199 KB

Report of the Managing Director of Bridge House Estates.

 ...  view the full agenda text for item 15.

Additional documents:

Minutes:

16.

* Results of survey of City residents and workers pdf icon PDF 3 MB

Report of the Deputy Town Clerk.

 ...  view the full agenda text for item 16.

Minutes:

17.

*Engagement Strategy with World Economic Forum (WEF) update pdf icon PDF 172 KB

Report of the Director of Innovation and Growth.

 ...  view the full agenda text for item 17.

Minutes:

18.

* Protect Duty (Martyn's Law) Update pdf icon PDF 131 KB

Joint report of the Commissioner of City of London Police and Executive Director of Environment.

 ...  view the full agenda text for item 18.

Minutes:

19.

* Policy and Resources Contingency/Discretionary Funds pdf icon PDF 237 KB

Report of the Chamberlain.

 ...  view the full agenda text for item 19.

Additional documents:

Minutes:

20.

QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE

Minutes:

21.

ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT

Minutes:

22.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 22.

Minutes:

23.

Non-Public Minutes

To consider non-public minutes of meetings as follows:-

 ...  view the full agenda text for item 23.

Minutes:

23a

To agree the non-public minutes of the Policy and Resources Committee meeting held on 19th January 2023

Minutes:

23b

*To note the non-public minutes of the Capital Buildings Board meeting held on 16 November 2022

Minutes:

23c

* To note the non-public minutes of the Resource Allocation Sub-Committee meeting held on 1st December 2022

Minutes:

23d

*To note the non public minutes of the Civic Affairs Sub-Committee meeting held on 6th December 2022

Minutes:

23e

*To note the non-public minutes of the Communications and Corporate Affairs Sub-Committee meeting held on 12 December 2022

Minutes:

23f

* To note the non-public minutes of the Operational Property and Projects Sub-Committee meeting held on 26 January 2023

Minutes:

24.

Establishing City of London's permanent US presence

Report of the Director of Innovation and Growth.

 ...  view the full agenda text for item 24.

Minutes:

25.

London Symphony Orchestra agreement

Report of the Chief Executive Officer, Barbican Centre

(Item to be read in conjunction with appendix in separately circulated supplementary agenda pack).

 ...  view the full agenda text for item 25.

Minutes:

26.

Museum of London Relocation Programme: Update

Report of the City Surveyor.

 ...  view the full agenda text for item 26.

Minutes:

27.

Independent Schools Forward Planning

Chief Operating Officer to be heard.

 ...  view the full agenda text for item 27.

Minutes:

28.

Guildhall Complex Refurbishment Options for the North and West Wings

Minutes:

28a

Guildhall Complex - Refurbishment Options for the North and West Wings

Report of the City Surveyor.

To be read in conjunction with the background report at item 28b.

 ...  view the full agenda text for item 28a

Minutes:

28b

* Guildhall Complex - Refurbishment Options for the North and West Wings

Report of the City Surveyor.

(Background report to be read in conjunction with item 28a).

 ...  view the full agenda text for item 28b

Minutes:

29.

* City Fund Investment Portfolio - Annual Update & Strategy Report

Report of the City Surveyor.

 ...  view the full agenda text for item 29.

Minutes:

30.

* Strategic Property Estate (City Fund & City's Cash Estate) - Annual Update & Strategy for 2023/2024 to 2027/28

Report of the City Surveyor.

 ...  view the full agenda text for item 30.

Minutes:

31.

* City's Estate: 2023 Investment Property Portfolio Strategy

Report of the City Surveyor.

 ...  view the full agenda text for item 31.

Minutes:

32.

* Major Projects - high level forecasts and cash flow

Report of the Chamberlain.

 ...  view the full agenda text for item 32.

Minutes:

Report of the Chamberlain.

 ...  view the full minutes text for item 32.

33.

QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE

Minutes:

34.

ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT AND WHICH THE COMMITTEE AGREE SHOULD BE CONSIDERED WHILST THE PUBLIC ARE EXCLUDED.

Minutes:

35.

Minutes

Minutes:

35a

To note the Confidential Minutes of the Civic Affairs Sub-Committee meeting held on 6 December 2022

Minutes:

36.

Decisions taken under delegated authority or urgency powers.

Report of the Town Clerk.

 ...  view the full agenda text for item 36.

Minutes: