Agenda and draft minutes

Venue: Virtual Public Meeting (Accessible Remotely)

Contact: Chloe Rew
tel. no.: 020 7332 1427  Email: chloe.rew@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Deputy David Bradshaw, Tracey Graham, Sylvia Moys and Deputy Richard Regan.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were none.

 ...  view the full minutes text for item 2.

3.

Minutes - 25 January 2021 pdf icon PDF 119 KB

To agree the public minutes and non-public summary of the meeting held on 25 January 2021.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – that the public minutes and summary of the meeting held on 25 Janurary 2021 be agreed as a correct record.

 ...  view the full minutes text for item 3.

4.

Minutes - 15 March 2021 pdf icon PDF 95 KB

To agree the public minutes and non-public summary of the special meeting held on 15 March 2021.

 ...  view the full agenda text for item 4.

Minutes:

RESOLVED – that public minutes and summary of the special meeting held on 15 March 2021 be agreed as a correct record.

 

 ...  view the full minutes text for item 4.

5.

Draft Minutes - Benefices Sub-Committee pdf icon PDF 99 KB

To receive the draft public minutes and non-public summary of the Benefices Sub-Committee meeting held on 2 February 2021.

 ...  view the full agenda text for item 5.

Minutes:

RESOLVED – that the draft public minutes and summary of the Benefices Sub-Committee meeting held on 2 February 2021 be received.

 ...  view the full minutes text for item 5.

6.

Forward Plan pdf icon PDF 135 KB

To note the Committee’s forward plan.

 ...  view the full agenda text for item 6.

Minutes:

The Committee’s forward plan was noted.

 ...  view the full minutes text for item 6.

7.

Chief Officers Update on Reopening

Chief Officers to be heard.

 ...  view the full agenda text for item 7.

Minutes:

Officers were heard in respect of reopening plans for the coming months:

 

Cultural & Visitor Development Director:

Officers were working on the City’s Recovery Taskforce and Culture and Commerce Taskforce plans to reopen cultural offerings. Marketing, radio and billboard campaigns were underway to promote the City, noting that as a public sector organisation, the City Corporation could not encourage visitors back to the City until 17 May and workers from 21 June (in line with government restrictions).

 

The City Information Centre was scheduled to reopen from the week commencing 12 April for two days per week. Guildhall Art Gallery was scheduled to reopen from 2 June. The City of London Police Museum and Billingsgate Roman House and Baths would remain closed as social distancing was not possible at the site. This would be reconsidered when social distancing restrictions are lifted. The Outdoor Arts Programme had a variety of events planned for the year.

 

Director of the London Metropolitan Archives:

The Small Business Research and Enterprise Centre (formerly the City Business Library) was scheduled to reopen on 5 May; the London Metropolitan Archives was scheduled to reopen on 10 May; and the Guildhall Library was scheduled to reopen on 11 May. Pre-booking would be required to use the libraries, and library and archival material would need to be pre-ordered.

 

Head of the Barbican & Community Libraries:

Library staff had worked throughout the pandemic to offer select and collect services, answer telephone enquiries, offer IT training, deliver books and offer support to those who were shielding or could not leave the home. The libraries were scheduled to reopen on 12 April. Events would continue to be offered virtually until events could be held at the library.

 

Principal Curator, Keats House:

Keats200 programme delivery had been ongoing for the past two years, and adjustments had

 ...  view the full minutes text for item 7.

8.

Central Grants Programme - Inspiring London through Culture: recommendations to the Culture, Heritage & Libraries Committee pdf icon PDF 179 KB

Report of the Director of Major Projects.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

Members considered a report of the Director of Major Projects in respect of the Central Grants Programme – Inspiring London Through Culture: Recommendations to the Culture, Heritage and Libraries Committee.

 

RESOLVED – that Members,

1.    note the grants approved by the panel under the Inspiring London through Culture funding stream, a part of the City Corporation’s Central Grants Programme;

2.    note the reduction in budget for the scheme for 2021/22; and,

3.    approve that the scheme move to one application deadline a year with a maximum grant cap of £10,000 (reducing from £15,000).

 ...  view the full minutes text for item 8.

9.

Draft Community & Children's Services Business Plan for 2021-22 pdf icon PDF 148 KB

Report of the Director of Community & Children’s Services.

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

Members considered a report of the Director of Community & Children’s Services in respect of the Draft Community & Children’s Services Business Plan for 2021-22. The Head of Barbican & Community Libraries noted that there was little specific mention of libraries throughout the plan, as part of the Target Operating Model (TOM), there would be more collaborative working across services and therefore libraries would be incorporated in work throughout the plan.

 

RESOLVED – that Members,

1.    note the factors taken into consideration in compiling the Department of Community and Children’s Services Business Plan; and,

2.    approve, subject to the incorporation of any changes sought by this Committee, the departmental Business Plan for Community and Children’s Services for 2021/22 (or the elements therein that fall within this committee’s Terms of Reference).

 

 

 ...  view the full minutes text for item 9.

10.

Gateway 6 - Library Self-Service Kiosk pdf icon PDF 167 KB

Report of the Dirctor of Community & Children’s Services.

 ...  view the full agenda text for item 10.

Additional documents:

Minutes:

Members considered a Gateway 6 report of the Director of Community & Children’s Services in respect of the Library Self Service Kiosks.

 

RESOLVED – that Members approve the content of the outcome report and agree to close the project.

 ...  view the full minutes text for item 10.

11.

Guildhall Library Centenary Fund - Trustees Annual Report and Financial Statements for the Year Ended 31 March 2020 pdf icon PDF 148 KB

Joint report of the Chamberlain and Assistant Town Clerk & Director of Major Projects

 

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

Members received a joint report of the Chamberlain and the Assistant Town Clerk & Director of Major Projects in respect of the Guildhall Library Centenary Fund Trustees Annual Report and Financial Statements for the Year Ended 31 March 2020.

 

RESOLVED – that Members note the Trustees Annual Report and Financial Statements for 2019/20.

 ...  view the full minutes text for item 11.

12.

Keats House - Trustees Annual Report and Financial Statements for the Year Ended 31 March 2020 pdf icon PDF 113 KB

Joint report of the Chamberlain and the Director of Open Spaces.

 ...  view the full agenda text for item 12.

Additional documents:

Minutes:

Members received a joint report of the Chamberlain and the Director of Open Spaces in respect of the Keats House Trustees Annual Report and Financial Statements for the Year Ended 31 March 2020.

 

RESOLVED – that Members note the Trustees Annual Report and Financial Statements for 2019/20.

 

 ...  view the full minutes text for item 12.

13.

Keats House Admission Fees and Private Hire Charges 2021/22 pdf icon PDF 181 KB

Report of the Director of Open Spaces.

 ...  view the full agenda text for item 13.

Minutes:

Members considered a report of the Director of Open Spaces in respect of the Keats House Admission Fees and Private Hire Charges for 2021/22.

 

RESOLVED – that Members agree the proposed fees and charges for 2021/22 as set out in Appendix 1 of the report.

 ...  view the full minutes text for item 13.

14.

Report on Action Taken pdf icon PDF 112 KB

Report of the Town Clerk & Chief Executive.

 ...  view the full agenda text for item 14.

Minutes:

Members received a report of the Town Clerk & Chief Executive in respect of decisions taken under urgency procedures since the Committee’s last meeting.

 

RESOLVED – that the report be received.

 ...  view the full minutes text for item 14.

15.

Questions on matters relating to the work of the Committee

Minutes:

There were none.

 ...  view the full minutes text for item 15.

16.

Any other business the Chair considers urgent

Minutes:

The Chair announced that Geoff Pick, Director of the London Metropolitan Archives, would be retiring and therefore this was his last meeting with the Committee. The Chair thanked the Director of the LMA for his work on the Committee, congratulated him on his accomplishments at the LMA and wished him all the best in his retirement.

 

The Chair congratulated Carol Boswarthack, Head of the Barbican & Community Libraries, for being nominated as a COVID Hero for her work during the pandemic, which was featured in an interview on BBC Radio London.

 ...  view the full minutes text for item 16.

17.

Exclusion of the Public

MOTION, that – under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

Item

Paragraph

 

 

 

 

 

 

 

 ...  view the full agenda text for item 17.

Minutes:

RESOLVED – that under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 17.

18.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 25 January 2021.

 ...  view the full agenda text for item 18.

Minutes:

RESOLVED – that the non-public minutes of the previous meeting held on 25 January 2021 be agree d as a correct record.

 ...  view the full minutes text for item 18.

19.

Draft Minutes - Benefices Sub-Committee

To receive the draft non-public minutes of the Benefices Sub-Committee meeting on 2 February 2021.

 ...  view the full agenda text for item 19.

Minutes:

RESOLVED, that – the draft non-public minutes of the Benefices Sub-Committee held on 2 February 2021 be received.

 ...  view the full minutes text for item 19.

20.

Non-public questions on matters relating to the work of the Committee

Minutes:

There was one question.

 ...  view the full minutes text for item 20.

21.

Any other business that the Chair considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There was no other business.

 ...  view the full minutes text for item 21.

22.

Confidential Minutes - 25 January 2021

To agree the confidential minutes of the meeting held on 25 January 2021.

                                                                                 

 ...  view the full agenda text for item 22.

Minutes:

RESOLVED – that the confidential minutes of the meeting held on 25 January 2021 be agreed as a correct record.

 ...  view the full minutes text for item 22.

23.

Confidential Minutes - 15 March 2021

To agree the confidential minutes of the special meeting held on 15 March 2021.

 ...  view the full agenda text for item 23.

Minutes:

RESOLVED – that the confidential minutes of the special meeting held on 15 March 2021 be agreed as a correct record.

 

 ...  view the full minutes text for item 23.

24.

Confidential Questions on Matters Relating to the Work of the Committee

Minutes:

There were none.

 ...  view the full minutes text for item 24.

25.

Any Other Business that the Chair Considers Urgent and the Committee Agree Should Be Considered in Confidential Session

Minutes:

There was no other business.

 ...  view the full minutes text for item 25.