Agenda and draft minutes

Venue: Microsoft Teams

Contact: Rhiannon Leary  Email: rhiannon.leary@cityoflondon.gov.uk

Items
No. Item

1.

APOLOGIES

Minutes:

Apologies for absence were received from Dominic Christian and Sheriff Christopher Hayward.

 ...  view the full minutes text for item 1.

2.

MEMBERS' DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

MINUTES OF THE PREVIOUS MEETING pdf icon PDF 95 KB

To agree the public minutes of the meeting held on 8 June 2021.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED, that:

the public minutes and the non-public summaries of the meeting on 8 June 2021 be agreed as a correct record.

 

MATTERS ARISING

 

There were none.

 ...  view the full minutes text for item 3.

4.

OUTSTANDING ACTIONS LIST pdf icon PDF 108 KB

To note the list of outstanding actions.

 ...  view the full agenda text for item 4.

Minutes:

The Committee considered the Outstanding Actions List. With reference to point 1, the Chairman noted the importance of completing outstanding actions promptly and to a specified deadline.

 

During a discussion under point 2, members agreed that the Chairman would write to Chairs of Committees to state clearly that a nominating department was responsible for payment for the Freedom ceremony, including any hospitality. It was also agreed that the Chamberlain and the Remembrancer would jointly send similar correspondence to all Chief Officers.

 

There was a brief discussion in relation to point 4 and members agreed that the responsibility for production of the requested business plan lay with the Clerk to the Chamberlain’s Court. It was also noted, however, that given the role of the Clerk to the Chamberlain’s Court fed directly into the Senior Leadership Team’s reporting line within the Chamberlain’s Department, that the Chamberlain’s Department’s business manager would also assist in production of the business plan.

 

Resolved: that:

(i)               the Outstanding Actions List be noted;

(ii)             that the Chairman write to the Chairs of Committee to clarify the guidance for payment for Freedom ceremonies and hospitality;

that the Chamberlain and the Remembrancer write to other Chief Officers to clarify the guidance for payment for Freedom ceremonies and hospitality.

 ...  view the full minutes text for item 4.

5.

QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE

Minutes:

There were none.

 ...  view the full minutes text for item 5.

6.

EXCLUSION OF THE PUBLIC

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 6.

Minutes:

RESOLVED - that under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

 

Item No.                                                        Paragraph(s) in Schedule 12A

8-9                                                                                          1

10                                                                                            -

11-14                                                                                      1

15                                                                                      -

 ...  view the full minutes text for item 6.

7.

NON-PUBLIC MINUTES

To agree the non-public minutes of the meeting held on 8 June 2021.

 ...  view the full agenda text for item 7.

Minutes:

RESOLVED, that:

the non-public minutes of the meeting held on 8 June 2021 be agreed as a correct record.

 ...  view the full minutes text for item 7.

8.

QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE

Minutes:

There were none.

 ...  view the full minutes text for item 8.

9.

ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT AND WHICH THE COMMITTEE AGREE SHOULD BE CONSIDERED WHILST THE PUBLIC ARE EXCLUDED

Minutes:

There was no other business.

 ...  view the full minutes text for item 9.

10.

CONFIDENTIAL MINUTES

To agree the confidential minutes of the meeting held on 8 June 2021.

 ...  view the full agenda text for item 10.

Minutes:

The Committee considered the confidential minutes of the meeting held on 8 June 2021.

 ...  view the full minutes text for item 10.

11.

FREEDOMS DASHBOARD AND APPLICATIONS REQUIRING DISCUSSION

Report of the Remembrancer and the Chamberlain.

 ...  view the full agenda text for item 11.

Minutes:

The Committee considered a report of the Remembrancer and the Chamberlain.

 

 ...  view the full minutes text for item 11.

12.

LIST OF HEADS OF MISSIONS

Report of the Remembrancer.

 ...  view the full agenda text for item 12.

Minutes:

The Committee considered a report of the Remembrancer.

 ...  view the full minutes text for item 12.

13.

FREEDOMS BY SPECIAL NOMINATION - COMPOSITE LIST OF POTENTIAL RECIPIENTS

Report of the Chamberlain.

 ...  view the full agenda text for item 13.

Minutes:

The Committee considered a report of the Chamberlain.

 ...  view the full minutes text for item 13.

14.

QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE

Minutes:

15.

ANY OTHER BUSINESS THAT THE COMMITTEE AGREES SHOULD BE CONSIDERED IN CONFIDENTIAL SESSION

Minutes: