Agenda and minutes

Venue: Committee Room 1 - 2nd Floor West Wing, Guildhall. View directions

Contact: Antoinette Duhaney, 020 7332 1408,  Email: antoinette.duhaney@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

There were no apologies.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the code of conduct in respect of items on the agenda

Minutes:

No declarations of interest were made.

 ...  view the full minutes text for item 2.

3.

Public Minutes of the previous meeting pdf icon PDF 105 KB

To agree the public minutes of the previous meeting held on 20th October 2021.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the public minutes of the meeting held on 20 October 2021 be agreed as a correct record.

 ...  view the full minutes text for item 3.

4.

Procurement Sub-Committee Work Programme pdf icon PDF 86 KB

Report of the Chief Operating Officer.

 ...  view the full agenda text for item 4.

Minutes:

The Sub Committee considered a report of the Chamberlain outlining the workplan for future meetings.

 

Members discussed whether it would be necessary to hold the planned meeting in February, as there were not many items planned for that date. It was noted that, due to the election period, it might be necessary to move items planned for the meeting in March to the February meeting.

 

Members also commented that, although the future of the Sub Committee was uncertain, work should continue on the Work Programme.

 

RESOLVED – That the workplan be noted.

 ...  view the full minutes text for item 4.

5.

Supplier Diversity Update pdf icon PDF 128 KB

Report of the Chief Operating Officer.

 ...  view the full agenda text for item 5.

Minutes:

Members received a report of the Chief Operating Officer.

 

A Member commented that it was difficult to see any information in the actions about the diversity of the ownership of suppliers, rather than diversity in their workforce. An Officer replied that the partnership with MSD UK supports ethnic minority ownership of businesses, defined as over 50% ownership.

 

RESOLVED – That the report be received and its contents noted.

 ...  view the full minutes text for item 5.

6.

Environmental Sustainability in Procurement pdf icon PDF 136 KB

Report of the Chief Operating Officer.

 ...  view the full agenda text for item 6.

Minutes:

Members received a report of the Chief Operating Officer.

 

Members noted that the Procurement team were looking to provide quarterly updates on the Purchased Goods and Services Action Plan. Officers undertook to meet with the Chamberlain to establish a timeline on obtaining the information regarding the top 25 suppliers.

 

RESOLVED – That the report be received and its contents noted.

 ...  view the full minutes text for item 6.

7.

Extension to the contract for the provision of E-Services relating to the Pan London Sexual Health Transformation Programme pdf icon PDF 144 KB

Joint report of the Director of Community & Children’s Services and the Director of Commercial Services.

 ...  view the full agenda text for item 7.

Minutes:

Members received a joint report of the Director of Commercial Services and the Director of Community and Children’s Services.

 

RESOLVED – That the variation to the contract in respect of the duration of the initial extension period be approved, and that the contract for the provision of E-Services relating to the Pan London Sexual Health Transformation Programme be approved.

 ...  view the full minutes text for item 7.

8.

Questions on matters relating to the work of the Sub-Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 8.

9.

Any other business that the Chairman considers urgent

Minutes:

There was no other business.

 ...  view the full minutes text for item 9.

10.

Exclusion of the public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 10.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act as follows:-

 

Item(s)

Paragraph

11 - 17

3

 

 ...  view the full minutes text for item 10.

11.

Non-Public Minutes of the previous meeting

To agree the non-public minutes of the previous meeting held on 20th October 2021.

 ...  view the full agenda text for item 11.

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 20 October 2021 be agreed.

 ...  view the full minutes text for item 11.

12.

Stage 1 & 2 Report (combined) for Provision of water, waste water and ancillary services

Report of the Chief Operating Officer.

 ...  view the full agenda text for item 12.

Minutes:

Members received a report of the Chief Operating Officer.

 ...  view the full minutes text for item 12.

13.

Action and Know Fraud project gateway 6

Report of the Commissioner of the City of London Police.

 ...  view the full agenda text for item 13.

Minutes:

Members received a report of the Commissioner of the City of London Police.

 ...  view the full minutes text for item 13.

14.

Non-public questions on matters relating to the work of the Sub-Committee

Minutes:

There were no non-public questions.

 ...  view the full minutes text for item 14.

15.

Any other business that the Chairman considers urgent and which the Sub-Committee agree should be considered whilst the public are excluded

Minutes:

There was no other business.

 ...  view the full minutes text for item 15.

16.

Proposals for the Organisational Design of the Commercial Services function of the Chief Operating Officer

Report of the Chief Operating Officer.

 ...  view the full agenda text for item 16.

Minutes:

Members received a report of the Chief Operating Officer.

 ...  view the full minutes text for item 16.

17.

Corporate LAN contract extension

Report of the Chief Operating Officer.

 ...  view the full agenda text for item 17.

Minutes:

Members received a report of the Chief Operating Officer.

 ...  view the full minutes text for item 17.