Agenda and draft minutes

Venue: Committee Room 1 - 2nd Floor West Wing, Guildhall. View directions

Contact: Kerry Nicholls  Email: kerry.nicholls@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

There were no apologies.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the code of conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Public Minutes of the Previous meeting pdf icon PDF 110 KB

To agree the public minutes of the previous meeting held on 25 November 2021.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED - That the public minutes and non-public summary of the meeting held on 25 November 2021 be approved.

 ...  view the full minutes text for item 3.

4.

Procurement Sub-Committee Work Programme pdf icon PDF 100 KB

Report of the Chief Operating Officer.

 ...  view the full agenda text for item 4.

Minutes:

The Sub-Committee considered a report of the Chief Operating Officer outlining the work programme and the following point was made:

 

  • The Chairman observed that as this was the final meeting of the Procurement Sub-Committee, any items for consideration for the 2022/23 municipal year would be taken forward under new arrangements.

 

RESOLVED - That the work programme be noted.

 ...  view the full minutes text for item 4.

5.

City Procurement Quarterly Progress Report (Q2 2021/22) pdf icon PDF 129 KB

Report of the Chief Operating Officer.

 ...  view the full agenda text for item 5.

Minutes:

The Sub-Committee considered a report of the Chief Operating Officer presenting the City Procurement Quarterly Progress report for Quarter 2 of the 2021/22 financial year.

 

RESOLVED - That the report be noted.

 ...  view the full minutes text for item 5.

6.

CLS Pilot Extension: Procurement and Projects pdf icon PDF 215 KB

Report of the TOM Programme Director.

 ...  view the full agenda text for item 6.

Minutes:

The Sub-Committee considered a report of the TOM Programme Director providing an update on the City of London School Pilot extension: Procurement and Projects and the following point was made:

 

  • The Commercial Director confirmed that authority was requested for procurements to be run up to the current procurement thresholds by the Schools participating in the Pilot scheme.  The Schools would also have the option of seeking advice and support from the Central Procurement Team on the procurement process where necessary.

 

RESOLVED – That the following City of London School Pilot proposals be extended to the City of London School for Girls and the City of London Freemen’s School:

 

  • Authority be devolved to run non-works procurements in accordance with the City of London Procurement Code up to the Find a Tender Service (FTS) threshold, currently £189,330 with the option of drawing on the centre procurement team to advise and provide support to the procurement process where necessary; and,

 

  • Non-works procurements up to £300k, might also have more freedom over procurement strategy and options, depending on applicability of UK Public Contracts Regulations (PCR 2015) and acting always in accordance with the City of London Procurement Code. Agreement on process and lead would be made between City Procurement and the business.
 ...  view the full minutes text for item 6.

7.

Questions on matters relating to the work of the Sub-Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 7.

8.

Any other business that the Chairman considers urgent

Minutes:

The Chairman observed that this would be the last meeting of the Procurement Sub-Committee and thanked the Deputy Chairman, Members and Officers for their hard work and excellent support of the Procurement Sub-Committee. 

 ...  view the full minutes text for item 8.

9.

Exclusion of the public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED - That under Section 100A (4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act.

 ...  view the full minutes text for item 9.

10.

Non-Public Minutes of the Previous Meeting

To agree the non-public minutes of the previous meeting held on 25 November 2021.

 ...  view the full agenda text for item 10.

Minutes:

RESOLVED - That the non-public minutes of the meeting held on 25 November 2021 be approved.

 ...  view the full minutes text for item 10.

11.

Integrated Facilities Management Procurement Stage 1 - Strategy Report

Report of the Chief Operating Officer.

 ...  view the full agenda text for item 11.

Minutes:

The Sub-Committee considered a report of the Chief Operating Officer presenting the Integrated Facilities Management Procurement Stage 1 Strategy report.

 ...  view the full minutes text for item 11.

12.

Architectural Services Framework - Mid Point Procurement Update

Report of the Chief Operating Officer.

 ...  view the full agenda text for item 12.

Minutes:

The Sub-Committee considered a report of the Chief Operating Officer presenting the Architectural Services Framework – Mid Point Procurement update.

 ...  view the full minutes text for item 12.

13.

Request for Delegated Authority

Report of the Chief Operating Officer

 ...  view the full agenda text for item 13.

Minutes:

The Sub-Committee considered a report of the Chief Operating Officer presenting a request for delegated authority.

 ...  view the full minutes text for item 13.

14.

Departmental response to latest Chief Officers Purchase Card Report

Report of the Chamberlain.

 ...  view the full agenda text for item 14.

Minutes:

The Sub-Committee considered a report of the Chamberlain presenting the Departmental response to the latest Chief Officers’ Purchase Card report.

 ...  view the full minutes text for item 14.

15.

Non-public questions on matters relating to the work of the Sub-Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 15.

16.

Any other business that the Chairman considers urgent and which the Sub-Committee agree should be considered whilst the public are excluded

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 16.

17.

Confidential Minutes of the Previous Meeting pdf icon PDF 89 KB

To agree the confidential minutes of the previous meeting held on 25 November 2021.

 ...  view the full agenda text for item 17.

Minutes:

RESOLVED - That the confidential minutes of the meeting held on 25 November 2021 be approved.

 ...  view the full minutes text for item 17.