Agenda and draft minutes

Contact: Jayne Moore
tel. no.: 020 7332 1480  Email: Jayne.Moore@cityoflondon.gov.uk

Items
No. Item

1.

Apologies for absence

Minutes:

Apologies for absence were received from Randall Anderson, Marianne Fredericks, and Deputy Jamie Ingham Clark.

 

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in Respect of Items on the Agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 213 KB

To agree the public minutes and non-public summary of the meeting held on 29 April 2021.

 ...  view the full agenda text for item 3.

Minutes:

The Chairman raised a point in respect of item 14 of the agenda of the meeting of 29 April 2021, ‘Highway Construction & Maintenance Term Contract Tender’ and confirmed that a 50/50 quality-price split had been adopted to reflect the wishes of the Sub Committee, incorporating the consideration that quality be a key consideration alongside increasing cost pressures.

    

RESOLVED – That the public minutes and non-public summary of the meeting held on 29 April 2021 be agreed as a correct record.

 ...  view the full minutes text for item 3.

4.

Bank Junction Improvements Project: All Change at Bank pdf icon PDF 250 KB

Report of the Director of the Built Environment

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Sub Committee considered a report of the Director of the Built Environment on the Bank Junction Improvements Project.

 

RESOLVED – That the Streets & Walkways Sub Committee:

 

1.         Approve an additional budget of £151,323 to reach the next Gateway as explained in section 3; and that this be funded from the already approved Central funding (total approved budget of £2,074,733);

 

2.         Approve a revised Costed Risk Provision of £93,000, (previously £95,000), to be drawn down via delegation to Chief Officer;

 

3.         Agree the approach set out in section 4 to delay the consultation findings report until September 2021 to provide additional time to analyse and consider the responses fully; and,

 

4.         Note the delay to the programme which will mean that, if approved, construction work for the project would not start until at least January 2022.

 

 ...  view the full minutes text for item 4.

5.

Moorgate Crossrail Station Links pdf icon PDF 152 KB

Report of the Director of the Built Environment

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

The Sub Committee considered a report of the Director of the Built Environment on the Moorgate Crossrail Station Links.

 

With regard to the report, the Sub Committee was advised that there was an outstanding claim against Crossrail in respect of settlement due to tunnelling under the highway, and that efforts were being made to progress the scheme alongside that claim to avoid the project being held up any more than necessary.  A Member emphasised the importance of consistency in respect of the timing of temporary planned street closures across the City.  The Chairman commented that he would further discuss the use of central medians at police check points in the City with the City of London Police Commissioner to ensure they were genuinely needed. 

 

RESOLVED – That the Streets & Walkways Sub Committee:

 

1.         Approve further scheme development at the Moorgate/Ropemaker Street junction to progress design work and traffic modelling;

2.         Approve the pausing of further substantive scheme development at the Moorgate/London Wall junction and on the Moorgate corridor until there was more certainty on the progress of interdependent projects and post-COVID traffic flows; and

3.         Approve the project budgets and funding allocations detailed in Appendix 2.

 

 

 ...  view the full minutes text for item 5.

6.

Leadenhall Street Traffic Management - Eastern City Cluster pdf icon PDF 206 KB

Report of the Director of the Built Environment

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

The Sub Committee considered a report of the Director of the Built Environment on Leadenhall Street Traffic Management.

 

RESOLVED – That the Streets & Walkways Sub Committee:

 

1.         Approve the budget of £218,000 to reach the next Gateway for Leadenhall Street (Phase 1);

 

2.         Note the total estimated cost of the project between £480-£550K; and,

 

3.         Agree the funding strategy included at Appendix 3 including the allocation of S106 funding from 40 Leadenhall Street development.

 ...  view the full minutes text for item 6.

7.

Climate Action Strategy - Cool Streets and Greening Programme pdf icon PDF 223 KB

Report of the Director of the Built Environment

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

The Sub Committee considered a report of the Director of the Built Environment on the Cool Streets and Greening Programme of the Climate Action Strategy.

 

RESOLVED – That the Streets & Walkways Sub Committee:

 

1.         Approve Option 1 Redesign of 6 existing projects to include climate resilience measures for implementation in Year 1 with  individual Gateway 5 reports to be prepared for each project;

 

2.         Approve a budget of £660K in principle for the design and installation of climate resilience measures on Year 1 projects to enable redesigns to be progressed;

 

3.         Note that revenue costs of £114K associated with additional maintenance and monitoring will be funded from Climate Action Strategy (CAS) revenue budget;

 

4.         Note the revised project budget for Year 1 of £980K (excluding risk) which was made up of £320K for evaluation and programme development approved at Gateway1/2 and £660K for design and implementation. In addition, revenue budgets of 114K over a period of 5 years for maintenance and monitoring of Year 1 projects would be required;

 

5.         Note that progress has been made on other elements of the Cool Streets and Greening programme since the Gateway 2 approval in April and costs would be incurred during the remainder of 2021; and,

 

6.         Note the total estimated cost of the project at £6.8M (excluding risk).

 ...  view the full minutes text for item 7.

8.

Greening Cheapside: Sunken Garden (Phase 1B) pdf icon PDF 263 KB

Report of the Director of the Built Environment

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

 

The Sub Committee considered a report of the Director of the Built Environment on Greening Cheapside – Sunken Garden (Phase 1B).

 

In considering the report, a Member commented that the project was a good example of joint initiatives with private enterprise, and that further such projects involving local businesses would be welcomed and should be encouraged.

 

RESOLVED – That the Streets & Walkways Sub Committee:

 

1.         Approve the additional external funding secured from Cheapside Business Alliance of £50,000;

 

2.         Approve the additional funding from City’s Climate Action ‘Cool Streets and Greening Programme’, subject to approval of a specific allocation to the Greening Cheapside project sought in the Cool Streets and Greening Programme Gateway 3 report;

 

3.         Approve the revised total project cost range of £358,000-£530,000; and,

 

4.         Authorise officers to progress the “silver” design option (option 2) and note that the next stage would be Gateway 4/5 to be approved under Delegated Authority as the project was on the “regular” route of the Corporate Projects Procedure.

 ...  view the full minutes text for item 8.

9.

City Public Realm Guidance Review pdf icon PDF 425 KB

Report of the Director of the Built Environment

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

The Sub Committee considered a report of the Director of the Built Environment on the City Public Realm Guidance Review and heard a presentation on the subject from the Assistant Director, Public Realm.

 

With regard to the Review, a Member commented that the developments were welcome but that there were still a significant number of streets where greening could still be done. The Member requested a focus on action over documentation.

 

RESOLVED – That the Streets & Walkways Sub Committee:

 

1.         Note this update and the completion of Stage One; and,

 

2.         Agree to proceed with Stage Two with the release of £50,000 S106 funding previously allocated for this work

 

 ...  view the full minutes text for item 9.

10.

City Streets: Transportation response to support Covid-19 Recovery - Phase 3 Issues report pdf icon PDF 309 KB

Report of the Director of the Built Environment

 ...  view the full agenda text for item 10.

Additional documents:

Minutes:

The Sub Committee considered a report of the Director of the Built Environment on the transportation response to support Covid-19 recovery.

 

In considering the report, the Sub Committee expressed its support for the proposed greening and seating measures.  A Member queried whether costings related to street cleaning had been incorporated and was advised that cleaning and maintenance costs formed part of the budget.   

 

RESOLVED – That the Streets & Walkways Sub Committee:

 

1.         Note the progress to date on the implementation of the Covid-19 street recovery project (Phase 3);

 

2.         Approve the delivery of additional seating and greening measures as described in the report;

 

3.         Approve the budget adjustment and increase as set out in Section 3 - Table 2, at a total project cost of £580,500 to continue the management and delivery of the project;

 

4.         Note the approval, in principle, of the ‘asphalt art’ initiative from Cultural, Heritage and Library Committee on 14th June for up to 5 sites, subject to funding and the required highway approvals, overseen by this Sub Committee; and,

 

5.         Approve the addition of the ‘asphalt art’ initiative within this Covid-19 recovery Phase 3 project, to be progressed with a separate Gateway 5 report, submitted under delegated authority. The delivery of the asphalt art is externally funded at a cost of £220,000.

 ...  view the full minutes text for item 10.

11.

City Cycleways Programme - Phase 1 (Q11 Upgrade and Other Quick Wins) pdf icon PDF 121 KB

Report of the Director of the Built Environment

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

The Sub Committee considered a report of the Director of the Built Environment on the City Cycleways Programme.

 

RESOLVED – That the Streets & Walkways Sub Committee note the contents of this report and authorise closure of Phase 1 of the project.

 ...  view the full minutes text for item 11.

12.

City Lighting Strategy - Update pdf icon PDF 190 KB

Report of the Director of the Built Environment

 ...  view the full agenda text for item 12.

Minutes:

The Sub Committee received a report of the Director of the Built Environment on the City Lighting Strategy.

The Sub Committee was advised that a Gateway 6 Report would be submitted to the Projects Sub Committee in relation to the City Lighting Strategy in Autumn 2021.  

In response to a Member’s question about continuity of street lighting in the event that a new organisation moved into a building, the Director of the Built Environment reassured the Committee that safeguards had been built in should the occupants of the Bloomberg building change  to ensure the street would remain appropriately lit.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 12.

13.

City Cluster Healthy Streets Plan pdf icon PDF 123 KB

Report of the Director of the Built Environment

 ...  view the full agenda text for item 13.

Additional documents:

Minutes:

The Sub Committee received a report of the Director of the Built Environment on the City Cluster Healthy Streets Plan.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 13.

14.

Outstanding References pdf icon PDF 60 KB

Report of the Town Clerk

 ...  view the full agenda text for item 14.

Minutes:

The Sub Committee received a list of outstanding references and the following points were made:

 

Dockless vehicles

The Sub Committee heard that the e-scooter trial launch began on 5th July.

One dockless cycle operator (Lime) was operating in the City, and HumanForest was expected to begin operating again in August 2021. A third dockless cycle operator was reviewing its position.

 

Beech Street transport and public realm improvements

The Sub Committee heard that monitoring and consultation tasks on the Experimental Traffic Order were set to resume following a judicial review on 29-30 June 2021. The current Experimental Traffic Order was scheduled to end in September. No decisions had yet been made on future plans for Beech Street, and the commitment to the improvement of air quality in the public realm remained.   

 

RESOLVED – That the list of outstanding references be noted.

 

 ...  view the full minutes text for item 14.

15.

Questions on matters relating to the work of the Sub Committee

Minutes:

No questions were raised on matters relating to the work of the Sub Committee

 ...  view the full minutes text for item 15.

16.

Any other business that the Chairman considers urgent

Minutes:

The Sub Committee considered a request for delegated authority to the Chairman and Deputy Chairman to approve a Gateway 2 report relating to highway and public realm works in the vicinity of the development at 40 Leadenhall Street, and noted that future Gateway reports will be submitted to the Sub Committee for approval.

 

RESOLVED – That the Sub Committee approve the request for delegated authority.

 

 ...  view the full minutes text for item 16.

17.

Exclusion of the public

MOTION – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act as follows:-

 ...  view the full agenda text for item 17.

Minutes:

RESOLVED That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

 ...  view the full minutes text for item 17.

18.

Non-public questions on matters relating to the work of the Sub Committee

Minutes:

No questions were put on matters relating to the work of the Sub Committee.

 ...  view the full minutes text for item 18.

19.

Any other business that the Chairman considers urgent and which the Sub Committee agrees should be considered whilst the public are excluded

Minutes:

There was no other business.

 ...  view the full minutes text for item 19.