Agenda and minutes

Venue: PUBLIC MEETING (ACCESSIBLE REMOTELY)

Contact: Richard Holt  Email: richard.holt@cityoflondon.gov.uk

Items
No. Item

1.

Apologies for Absence

Minutes:

Apologies for absence were received from the Chair Andrien Meyers, Deputy Chairman Schravan Joshi, Deputy Phillip Woodhouse and Deputy Alistair Moss.

 

In the absence of the Board’s Chair and Deputy Chairman Alderman and Sheriff Alison Gowman took the chair.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

Alderman and Sheriff Gowman made a declaration of interest in reference to the properties at 160 Aldersgate Street and 1 Allie Street which were the subject of reports in the non-public agenda.

 

Christopher Hayward made a declaration as a consultant of WSP in relation to item 7.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 163 KB

To approve the public minutes and non-public summary of the informal Property Investment Board meeting held on 17th of September 2021.

 

 ...  view the full agenda text for item 3.

Minutes:

The Board considered the public minutes and non-public summary of the meeting of the Property Investment Board meeting held on the 17th of September 2021.

 

RESOLVED – That the public minutes and non-public summary of the meeting of the Property Investment Board meeting held on the 17th of September 2021 be approved as an accurate record.

 ...  view the full minutes text for item 3.

4.

Draft City Surveyor's Department Business Plan for 2022/23 pdf icon PDF 148 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Board considered a report of the City Surveyor on the Draft City Surveyor’s Department Business Plan for 2022/23. The City Surveyor introduced the report and highlighted the objectives which had been adjusted to list a separate action for Climate Action which reflected the increased importance of delivering this to target. 

 

Responding to a Member’s question for the City Surveyor explained that the Business Plan was a live document which would include the Central Criminal Court when appropriate.

 

Answering a query from a Member the City Surveyor explained that responsibility for the major projects was held jointly by the City Surveyor and Town Clerk. It was explained that a further update on this would be provided in the non-public session.

 

RESOLVED: That: -

  1. The factors taken into consideration in compiling the City Surveyor’s Departmental Business Plan be noted; and
  2. That the departmental Business Plan for 2022/23 (or the elements therein that fall within this committee’s Terms of Reference) be approved.

 

 ...  view the full minutes text for item 4.

5.

Business Plan 2021-26 Quarter 2 2021/22 Update pdf icon PDF 148 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

The Board received a report of the City Surveyor on the Business Plan 2021-26 Quarter 2 2021/22 update. The City Surveyor highlighted that there were two KPIs relevant to Board that did not meet target for the period and that at the end of the Quarter 2 the City Surveyor’s Department was projecting a year end overspend of £906,000.

Replying to a query the City Surveyor agreed to send an overview of the Digital Infrastructure Strategy (Gigabit City Programme) to a member of the Board.  

 

RESOLVED- That the report be noted.

 

 ...  view the full minutes text for item 5.

6.

City Surveyor's Departmental Risk Register -Quarter 2 2021/22 Update pdf icon PDF 142 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

The Board received a report of the City Surveyor on the City Surveyor’s Department Risk Register Quarter 2 2021/22 update. The City Surveyor explained that the Risk Register had undergone significant changes since it was last presented to Members and highlighted the Construction Price Inflation and Climate Action Strategy as key risks.

 

Answering a Member’s query the City Surveyor explained that the Departmental Risk Register was regularly reviewed by Officers.

 

Replying to a Member’s query on the CPI (Consumer price index) it was explained by the City Surveyor that the department is due to complete a joint review with Chamberlain’s Procurement on the impact of higher inflation on the major projects which will be presented to Project Sub and Policy & Resources. It was added that the trajectory is that the CPI will continue to increase and that the issue of property metrics will be discussed at an upcoming Board strategy session.

 

RESOLVED- That the report be noted.

 

 ...  view the full minutes text for item 6.

7.

Progress Update - Minimum Energy Efficiency Standards & Net Zero Carbon Action Plan pdf icon PDF 317 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 7.

Minutes:

The Board received a report of the City Surveyor on the progress update Minimum Energy Efficiency Standards & Net Zero Carbon Action Plan. The City Surveyor introduced the report explaining the current contest of the project and outlining the necessary next steps.

 

Responding to a query from member of the Board the City Surveyor provided an update on the data gaps and smart meters noting that it would be beneficial to install these in all buildings

 

RESOLVED- That the report be noted. 

 

 ...  view the full minutes text for item 7.

8.

EC Partnership BID Proposal pdf icon PDF 342 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 8.

Minutes:

The Board received a report of the City Surveyor on the EC Partnership Business Improvement District (BID) Proposal.

 

A Member informed the Board that the Policy and Resources Committee did not approve these reports at its November meeting and explained that a meeting had been held to resolve the issues highlighted by the Committee after which the reports were approved under urgency pursuant to Standing Order 41 (a). It was added that the EC Partnership BID, and the Fleet Street Quarter BID dealt with at item 9, was proceeding appropriately with the actual operation of the BIDs to be managed by the BIDs themselves.

 

RESOLVED- That the report be noted.

 

 ...  view the full minutes text for item 8.

9.

Fleet Street Quarter Business Improvement District pdf icon PDF 293 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 9.

Minutes:

The Board received a report of the City Surveyor on the Fleet Street Quarter Business Improvement District.

 

RESOLVED- That the report be noted.

 

 ...  view the full minutes text for item 9.

10.

Questions on matters relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 10.

11.

Any other business that the Chairman considers urgent

Minutes:

There was no other business.

 ...  view the full minutes text for item 11.

12.

Exclusion of the Public

MOTION – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

 

 

 ...  view the full agenda text for item 12.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

13-32

3

 

 ...  view the full minutes text for item 12.

13.

Non Public Minutes

To approve the non-public minutes of the informal Property Investment Board meeting held on 17th of September 2021.

 ...  view the full agenda text for item 13.

Minutes:

The Board considered the non-public minutes of the informal Property Investment Board meeting held on the 17th of September 2021.

 

RESOLVED – That the non-public minutes of the informal Property Investment Board meeting held on the 17th of September 2021 be approved as an accurate record.

 

 ...  view the full minutes text for item 13.

14.

All Funds - Rental Estimates Monitoring Report

Report of the City Surveyor.

 ...  view the full agenda text for item 14.

Minutes:

The Board received a report of the City Surveyor on the Rental Estimates Monitoring report for all the Funds.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 14.

15.

City Surveyor Revenue Budgets - Latest Approved 2021/22 and Original Estimates 2022/23

Report of the Chamberlain.

 ...  view the full agenda text for item 15.

Minutes:

The Committee considered a joint report of the City Surveyor and Chamberlain on the City Surveyor Revenue Budgets latest approved 2021/22 and Original Budgets 2022/23.

 

RESOLVED- That the report be approved.

 ...  view the full minutes text for item 15.

16.

City Fund, City's Estate and Bridge House Estates: Arrears of Rent as at September 2021 Quarter Day Minus 1

Report of the City Surveyor.

 ...  view the full agenda text for item 16.

Minutes:

The Board considered a report of the City Surveyor on the Arrears of Rent as at September 2021 Quarter Day Minus 1 for all funds.

 

RESOLVED- That the report be approved.

 ...  view the full minutes text for item 16.

17.

ALL ESTATES : Delegated Authorities - Decisions as at 30th September

Report of the City Surveyor.

 ...  view the full agenda text for item 17.

Minutes:

The Board received a report of the City Surveyor on the delegated authorities decisions as at 30th September for all estates.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 17.

18.

Report of Action Taken Between Meetings

Report of the Town Clerk.

 ...  view the full agenda text for item 18.

Minutes:

The Board received a report of the Town Clerk on the action taken outside of the meeting of the Board.

 

RESOLVED- That the report be noted.  

 ...  view the full minutes text for item 18.

19.

Commercial rent - debt write off

Report of the Comptroller and City Solicitor.

 ...  view the full agenda text for item 19.

Minutes:

The Board considered a report of the Comptroller and City Solicitor on Commercial rent debt write off.

 

RESOLVED- That the report be approved.

 ...  view the full minutes text for item 19.

20.

City's Estate 38 and 40-42 Charterhouse Street, EC1M - Disposal of 130 year lease.

Report of the City Surveyor.

 ...  view the full agenda text for item 20.

Minutes:

The Board considered a report of the City Surveyor on the City's Estate 38 and 40-42 Charterhouse Street, EC1M Disposal of 130 year lease.

 

RESOLVED- That the report be approved.

 ...  view the full minutes text for item 20.

21.

City's Estate - 85 Gresham Street - Amendment to Existing Lease Terms and Granting of a Reversionary Lease

Report of the City Surveyor.

 ...  view the full agenda text for item 21.

Minutes:

The Board considered a report of the City Surveyor on the Amendment to Existing Lease Terms and Granting of a Reversionary Lease for 85 Gresham Street in the City's Estate.

 

RESOLVED- That the report be approved.

 ...  view the full minutes text for item 21.

22.

City's Estate : Disposal of long lease at Temple Chambers

Report of the City Surveyor.

 

To follow.

 ...  view the full agenda text for item 22.

Minutes:

The Board considered a report of the City Surveyor on the Disposal of long lease at Temple Chambers in the City’s Estate.

 

RESOLVED- That the report be approved.

 ...  view the full minutes text for item 22.

23.

City Fund - Refurbishment/Extension of 6 Broad Street Place and 15-17 Eldon Street

Report of the City Surveyor.

 ...  view the full agenda text for item 23.

Minutes:

The Board considered a report of the City Surveyor on the Refurbishment/Extension of 6 Broad Street Place and 15-17 Eldon Street in the City Fund.

 

RESOLVED- That the report be approved.

 ...  view the full minutes text for item 23.

24.

Salisbury Square Development - RIBA Stage 4a Progress Update

Report of the City Surveyor.

 ...  view the full agenda text for item 24.

Minutes:

The Board received a report of the City Surveyor on the Salisbury Square Development - RIBA Stage 4a Progress Update.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 24.

25.

City Fund - Salisbury Square (formerly Fleet Street Estate) Development Vacant Possession - Surrender Agreement and Compensation Agreement with The Secretary of State for Communities and Local Government & Payment Letter with Her Majesty's Courts and Tribunal Service, Fleetbank House, EC4

Report of the City Surveyor.

 ...  view the full agenda text for item 25.

Minutes:

The Board received a report of the City Surveyor on the City Fund – Salisbury Square (formerly Fleet Street Estate) Development Vacant Possession – Surrender Agreement and Compensation Agreement with The Secretary of State for Communities and Local Government & Payment Letter with Her Majesty’s Courts and Tribunal Service, Fleetbank House, EC4.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 25.

26.

Refurbishment of Tower Chambers, 74 Moorgate, EC2 - Bridge House Estates

Report of the City Surveyor.

 ...  view the full agenda text for item 26.

Minutes:

The Board considered a report of the City Surveyor on the Refurbishment of Tower Chambers, 74 Moorgate, EC2 - Bridge House Estates.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 26.

27.

Bridge House Estates - Disposal of 64/65 London Wall

Report of the City Surveyor.

 

To follow.

 ...  view the full agenda text for item 27.

Minutes:

The Board considered a report of the City Surveyor on the Disposal of 64/65 London Wall.

 

RESOLVED- That the report be noted.  

 ...  view the full minutes text for item 27.

28.

Bridge House Estates Rental Estimates Monitoring Report

Report of the City Surveyor.

 ...  view the full agenda text for item 28.

Minutes:

The Board received a report of the City Surveyor on the Bridge House Estates Rental Estimates report.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 28.

29.

Bridge House Estates - Quarterly Delegated Authorities Update - 1st July 2021 to 30th September 2021

Report of the City Surveyor.

 ...  view the full agenda text for item 29.

Minutes:

The Board considered a report of the City Surveyor on the Quarterly Delegated Authorities update 1st July 2021 to 30th September 2021.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 29.

30.

Bridge House Estates (BHE): Arrears of Rent as at September 2021 Quarter Day Minus 1

Report of the City Surveyor.

 ...  view the full agenda text for item 30.

Minutes:

The Board considered a report of the City Surveyor on the Bridge House Estates Arrears of Rent as at September 2021 Quarter.

 

RESOLVED- That the report be noted.

 ...  view the full minutes text for item 30.

31.

Non-Public questions on matters relating to the work of the Board

Minutes:

There was one question received in the non-public session.

 ...  view the full minutes text for item 31.

32.

Any other business that the Chairman considers urgent and which the Board agrees should be considered whilst the public are excluded

Minutes:

There were two items of urgent business considered in the public session.

 ...  view the full minutes text for item 32.