Report of the Director of Community and Children’s Services.
Members considered a Gateway 6 report of the Director of Community and Children’s Services regarding concrete repairs to Cullum Welch House and the following points were made.
· The Director of Community and Children’s Services noted that for this project and similar projects considered at Items 17 and 18 on the agenda that day, the projects had been delivered under budget but secondary procurement exercises and increased contractor engagement had been necessary. A number of measures had been implemented on the Decent Homes project (Item 18) to ensure better contract management and prevent cost variations.
· The Chamberlain noted that deep dives were conducted on a number of projects such as this, with some of the lessons learned captured within this report. These included the fact that transferring design and build on to the contractor made them very cautious when seeking to deliver the project. Key learning points included the provision of as much documentation as possible when assigning risk to the contractor, and ensuring the City was clear on underlying assumptions when receiving bids. Moreover there had been a tendency for procurement to be squeezed due to time pressures. Lastly, it was clear that contractor performance should be managed as far as was possible by the service and via the agreed contract.
· The Chairman requested that these lessons learned be incorporated into the Project Management Academy.
RESOLVED, that Members note the contents of the report, note the lessons learned, and approve the closure of the project.