Report of the Superintendent of City Commons (copy attached).
Consideration was given to a report of the Superintendent of the City Commons regarding the effects of the City’s governance review on consultative committee arrangements.
Members heard that little noticeable operational change for the committee should come out of the proposals, and that the intention was that the proposed formal meeting would continue to be held in January, and the proposed annual community consultation meeting would take place at the Common in the summer.
Members emphasized the importance of having a meeting at the Common, to see issues on the ground.
Members also heard that a report would be submitted to the committee at a later date, discussing options for the involvement of interested public groups at the annual community consultation meetings.
RESOLVED : - That,
· formal consultative committee meetings be held once a year for each of the 3 charities – Ashtead Common, the Coulsdon Commons and the West Wickham Commons.
· an annual community consultation meeting be introduced by the City Commons Division for each charity. (These meetings would be tailored to local need and outcomes recorded for presentation to the next formal meeting or the next Epping Forest and Commons Committee.)
· the terms of reference for the Ashtead Common Consultative Committee be reviewed and terms of reference for the Coulsdon Commons and West Wickham Commons Consultative Committees introduced.