Agenda item

Events Policy - as agreed by the Epping Forest & Commons Committee on 19 November 2018

The Head Ranger to be heard.

Minutes:

Members considered the Open Spaces Departmental Events Policy Part One and The Commons Open Spaces Events Policy Part Two and the following points were made.

 

·         The Superintendent noted that the policy aimed to formalise arrangements for the management of events that were already commonly employed across The Commons. The new policy allowed officers to implement charges to cover the administrative costs of any ‘hire’ of City Open Spaces for the purpose of events.

 

·         In response to a question, the Head Ranger noted that the largest event commonly held on Ashtead Common was a 10k run organised by the Ashtead Running Group. The Head Ranger added that it would not be possible to licence school visits to Ashtead Common, nor could the City, ultimately, prevent a general public right of access.

 

·         The Chairman suggested that any communications regarding the policy should highlight the need for events to have appropriate insurance in place.

 

·         In response to a question, the Head Ranger noted that professional dog walkers did operate on Ashtead Common, and were both covered by a voluntary code, and proactively approached by Rangers.

 

RESOLVED, that the Open Spaces Departmental Events Policy Part One and The Commons Open Spaces Events Policy Part Two be received.

Supporting documents: