Agenda and minutes

Apologies were received from Sir Michael Snyder.

There were no declarations of interest.

To receive the Sub Committee’s terms of reference.

The Terms of Reference of the Sub Committee were received.

Members took the opportunity to discuss the possibility of the terms of reference being amended to include the co-option of external members, provision for which had been agreed by the Grand Committee. The Chairman agreed to review the comments made outside of the meeting and bring a proposal back to a future meeting.

To agree the public minutes and summary of the meeting held on 18 February 2016.

The minutes of the meeting held on 18 February were approved as a correct record.

The Town Clerk to be heard.

The Town Clerk was heard regarding the co-option of four Members onto the Sub Committee from the Court of Common Council. The Chairman noted that there were eleven candidates for the four vacancies. In response, Members agreed to conduct a ballot process in line with the principle described in Standing Order 30, to ensure the successful candidates had the largest possible mandate from their colleagues on the Sub Committee.

Two ballots were conducted. On the first ballot, Alderman Peter Estlin and Keith Bottomley were declared successful and co-opted. On the second ballot, Anne Fairweather and Lucy Frew were declared successful and co-opted.

RESOLVED, that Members co-opt Alderman Peter Estlin, Keith Bottomley, Anne Fairweather and Lucy Frew onto the Public Relations and Economic Development Sub (Policy and Resources) Committee for the year 2016/17.

There were no questions.

There were no urgent items.