Agenda and minutes

Apologies for absence were received from Mark Boleat, Deputy Michael Cassidy, Deputy Roger Chadwick, George Gillon, Deputy Brian Harris, Alderman Peter Hewitt, Edward Lord, Dhruv Patel, and Liz Peace.

The Chairman declared a pecuniary interest in matters relating to item 25 (as a consultant to Gardiner & Theobald) so he would not participate in that item.

To approve the public minutes and summary of the Property Investment Board meeting held on 15 June 2016.

RESOLVED – That the public minutes and non-public summary of the meeting held on 15 June 2016 be approved.

Report of the Town Clerk.

The Board received a report of the Town Clerk regarding the progress made to date with the Museum of London’s proposed move to Smithfield General Market and Annexe (West Smithfield). Members noted that the Smithfield Market Tenants’ Association had been offered meetings during the process so far. They would be written to again to clarify this and more meetings would be offered to them.

RESOLVED – That the City of London Corporation supporting the Museum of London’s proposed move, working with the Greater London Authority to bring new life and purpose to the underused buildings at Smithfield General Market, Annex and Poultry Market basement, be noted.

There were none.

There was none.

MOTION – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

To approve the non-public minutes of the Property Investment Board meeting held on 15 June 2016.

RESOLVED – That the non-public minutes of the meeting held on 15 June 2016 be approved.

To receive a presentation from Cushman and Wakefield.

The Board received a presentation regarding the current property market from a representative of Cushman and Wakefield. Members were advised of the current global, UK and London outlook as well as the factors affecting those markets. The Board thanked the representative for the useful presentation and updates.

RESOLVED – That the presentation be noted.

Report of the Town Clerk.

The Board received a report of the Town Clerk that advised Members of a decision taken under delegated authority by the Town Clerk, in consultation with the Chairman and Deputy Chairman, since the last meeting of the Board.

RESOLVED – That the decision taken under delegated authority since the last meeting be noted.

To consider the Non-Public Appendix to the report of the Town Clerk, item 4.

RESOLVED – That the Non-Public appendix to the report of the Town Clerk received under item 4 be noted.

Report of the Town Clerk.

The Board considered a report of the Town Clerk regarding a possible location for a community safety/multi agency resource.

Joint report of the Chamberlain and the City Surveyor.

The Board received a joint report of the Chamberlain and City Surveyor that compared the City Surveyor’s Department 2015-16 revenue outturn, for services overseen by the Board, with the final approved budget for the year.

RESOLVED – That the report be noted.

Joint report of the Chamberlain and the City Surveyor.

The Board received a joint report of the Chamberlain and the City Surveyor that advised Members of a number of actions taken to reduce the level of rent arrears.

RESOLVED – That the report be noted.

Report of the City Surveyor.

The Board received a report of the City Surveyor that advised Members of the property transcations approved under the City Surveyor’s delegated authority between 1 April and 30 June 2016.

RESOLVED – That the report be noted.

Report of the City Surveyor.

The City Surveyor advised that the annual performance monitoring figures had not yet been received from IPD so the report would be provided to Members at the next Board meeting or would be circulated separately during July or August if available.

Report of the City Surveyor.

The Board considered a report of the City Surveyor regarding the inclusion of selected City of London Corporation buildings in the asset base being offered under the City Corporation’s Wireless Concession.

Joint report of the City Surveyor and the Director of Markets and Consumer Protection.

The Board received a joint report of the Director of Markets and Consumer Protection and the City Surveyor regarding a new lease of the Smithfield Plant Room, Lindsey Street.

RESOLVED – That the report be noted.

Report of the City Surveyor.

The Board considered a report of the City Surveyor than sought approval to a rent review and lease variation.

Report of the City Surveyor.

The Board considered a report of the City Surveyor that sought approval to the surrender and re-grant of a headlease on Basinghall Street, EC2.

Report of the City Surveyor.

The Board considered a report of the City Surveyor that sought approval to a proposed settlement of a rent review.

Report of the City Surveyor.

The Board considered a report of the City Surveyor that sought approval to the renewal of a lease of a Lower Ground Floor premises at Garlick Hill, EC4.

Report of the City Surveyor.

The Board considered a report of the City Surveyor that sought approval to the grant of a new lease on Tottenham Court Road, W1.

Report of the City Surveyor.

The Board considered a report of the City Surveyor that sought approval to the grant of a new lease of Blackwell House, Guildhall Yard EC2.

Report of the City Surveyor.

The Board considered a report of the City Surveyor that sought approval to a rent review of offices.

Report of the City Surveyor.

The Board considered a report of the City Surveyor regarding a refurbishment project.

Report of the City Surveyor.

The Board considered a report of the City Surveyor that sought approval to the grant of a new lease.

Report of the City Surveyor.

The City Surveyor tabled a document outlining all property transactions that were likely to take place during the summer recess and seeking delegated authority to act before the next meeting of the Board.

RESOLVED – That delegated authority be granted to the Town Clerk, in consultation with the Chairman and Deputy Chairman, for all requested property matters.

There were none.

The Board considered one item of urgent business.