Agenda and minutes

Property Investment Board - Wednesday, 14th September, 2016 1.45 pm

Venue: Committee Room 2 - 2nd Floor West Wing, Guildhall. View directions

Contact: David Arnold
tel. no.: 020 7332 1174  Email: david.arnold@cityoflondon.gov.uk

Items
No. Item

1.

Apologies for Absence

 ...  view the full agenda text for item 1.

Minutes:

Apologies for absence were received from Tom Sleigh (Deputy Chairman), Mark Boleat, George Gillon, and Tony Joyce (Co-Opted Member).

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

 

 ...  view the full agenda text for item 2.

Minutes:

There were none.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 139 KB

To approve the public minutes and summary of the Property Investment Board meeting held on 20 July 2016.

 

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the public minutes and non-public summary of the meeting held on 20 July 2016 be approved.

 ...  view the full minutes text for item 3.

4.

Questions on matters relating to the work of the Board

 ...  view the full agenda text for item 4.

Minutes:

There were none.

 ...  view the full minutes text for item 4.

5.

Any other business that the Chairman considers urgent pdf icon PDF 568 KB

 ...  view the full agenda text for item 5.

Minutes:

The Board received a report of the Town Clerk that provided an update regarding the Museum of London project, which had gathered further momentum with progress made on a number of key items by the Museum.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 5.

6.

Exclusion of the Public

MOTION – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

 

 

 ...  view the full agenda text for item 6.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

7 - 21

3

 

 

 

 

 ...  view the full minutes text for item 6.

7.

Non Public Minutes

To approve the non-public minutes of the Property Investment Board meeting held on 20 July 2016.

 ...  view the full agenda text for item 7.

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 20 July 2016 be approved.

 ...  view the full minutes text for item 7.

8.

Report of Action taken under Delegated Authority or Urgency between Meetings

Report of the Town Clerk.

 ...  view the full agenda text for item 8.

Minutes:

The Board received a report of the Town Clerk that advised Members of the decisions taken by the Town Clerk, in consultation with the Chairman and Deputy Chairman, under delegated authority or urgency since the last meeting of the Board.

 

RESOLVED – That the decision taken under delegated authority since the last meeting be noted.

 ...  view the full minutes text for item 8.

9.

City's Rental Forecasts Monitoring Report

Report of the City Surveyor.

 ...  view the full agenda text for item 9.

Minutes:

The Board received a report of the City Surveyor that provided the latest quarterly update of rental forecasts for the City’s Estate, Bridge House Estates, City Fund, and Strategic Estate as at 30 June 2016.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 9.

10.

Outstanding Lease Renewals and Rent Reviews

Report of the City Surveyor.

 ...  view the full agenda text for item 10.

Minutes:

The Board received a report of the City Surveyor that set out the position with regards to outstanding rent reviews and lease renewals as at 30 June 2016.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 10.

11.

Business Plan Progress 2016-19 Quarter 1 2016/17

Report of the City Surveyor.

 ...  view the full agenda text for item 11.

Minutes:

The Board received a report of the City Surveyor that provided an update to Quarter 4 of the 2015/16 Departmental Business Plan in relation to IPD performance as well as the progress made in Quarter 1 of the 2016-19 Business Plan.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 11.

12.

City Surveyor's Departmental Quarterly Risk Register Update

Report of the City Surveyor.

 ...  view the full agenda text for item 12.

Minutes:

The Board received a report of the City Surveyor that provided a quarterly update regarding the management of high level risks within the Department.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 12.

13.

Vacant Accommodation Update as at 1 June 2016

Report of the City Surveyor.

 ...  view the full agenda text for item 13.

Minutes:

The Board received a report of the City Surveyor that provided details of the total amount of vacant property space across all estates.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 13.

14.

City Fund, City's Estate and Bridge House Estates - Performance Monitoring to 31 March 2016

Report of the City Surveyor.

 ...  view the full agenda text for item 14.

Minutes:

The Board received a report of the City Surveyor that provided the performance results of the City Fund, City’s Estate, and Bridge House Estates property investment portfolios, and the amalgamated ‘House Fund’, for the year ending 31 March 2016.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 14.

15.

Bridgemasters house Phase II Post Completion Works - Request for Delegated Authority

Report of the City Surveyor.

 ...  view the full agenda text for item 15.

Minutes:

The Board considered a report of the City Surveyor that sought for authority to be delegated to the Town Clerk, in consultation with the Chairman and Deputy Chairman, to consider a Gateway 6 Issues Report regarding the Post Completion Works to the Bridgemasters House Phase II project.

 

RESOLVED – That authority be delegated to the Town Clerk, in consultation with the Chairman and Deputy Chairman, to consider the Gateway 6 Issues Report in due course.

 ...  view the full minutes text for item 15.

16.

Gateway 7 Outcome Report - Museum of London Building

Report of the City Surveyor.

 ...  view the full agenda text for item 16.

Minutes:

The Board considered a report of the City Surveyor regarding the outcome of works to the Museum of London building.

 ...  view the full minutes text for item 16.

17.

Surrender of Lease - Fleet House/St Bride's Tavern

Report of the City Surveyor.

 ...  view the full agenda text for item 17.

Minutes:

The Board considered a report of the City Surveyor that sought approval to the surrender of a lease.

 ...  view the full minutes text for item 17.

18.

Letting Report - Lease Renewal, Store Street W1

Report of the City Surveyor.

 ...  view the full agenda text for item 18.

Minutes:

The Board considered a report of the City Surveyor that sought approval to a lease renewal.

 ...  view the full minutes text for item 18.

19.

Letting Report - Rent Review, New Bridge Street EC4

Report of the City Surveyor.

 ...  view the full agenda text for item 19.

Minutes:

The Board considered a report of the City Surveyor that sought approval to a rent review.

 ...  view the full minutes text for item 19.

20.

Non-Public questions on matters relating to the work of the Board

 ...  view the full agenda text for item 20.

Minutes:

There was one question.

 ...  view the full minutes text for item 20.

21.

Any other business that the Chairman considers urgent and which the Board agrees should be considered whilst the public are excluded

 ...  view the full agenda text for item 21.

Minutes:

The Board considered two items of urgent business.

 

The Board then expressed their thanks to Peter Bennett who was leaving the City Corporation after 26 years, including eight years as the City Surveyor. The Chairman led the Board in thanking him for his achievements and contribution to the City Surveyor’s Department. Mr Bennett thanked Members in return for their support and good wishes.

 

 ...  view the full minutes text for item 21.