Agenda and minutes

Property Investment Board - Wednesday, 6th September, 2017 1.45 pm

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Alistair MacLellan  Email: alistair.maclellan@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

 

 ...  view the full agenda text for item 1.

Minutes:

Apologies were received from Deputy Tom Sleigh, John Chapman, Chris Hill, Alderman Peter Hewitt and David Brooks Wilson.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

 

 ...  view the full agenda text for item 2.

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 206 KB

To approve the public minutes of the meeting held on 19 July 2017.

 

 ...  view the full agenda text for item 3.

Minutes:

The minutes of the meeting held on 19 July 2017 were approved as a correct record subject to the correction of a typographical error.

 ...  view the full minutes text for item 3.

4.

City Surveyor's Department Quarterly Risk Register Update pdf icon PDF 93 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

Members considered a report of the City Surveyor regarding the City Surveyor’s Department’s Quarterly Risk Register.

 

·         In response to a question, the Investment Property Group Director (IPGD) replied that Risk 002 (Not Maximising Operational Property/Building Performance) related more to corporate properties rather than investment properties.

 

·         In response to a question, the IPGD relied that officers sought to be as practical as possible in managing Risk 009 (Optimise Effectiveness and use of Oracle Property Management System) and that ongoing use of the system was currently under review by the Chamberlain’s Department.

 

RECEIVED

 ...  view the full minutes text for item 4.

5.

Questions on matters relating to the work of the Board

 

 ...  view the full agenda text for item 5.

Minutes:

There were no questions.

 ...  view the full minutes text for item 5.

6.

Any other business that the Chairman considers urgent

 ...  view the full agenda text for item 6.

Minutes:

There was no other business.

 ...  view the full minutes text for item 6.

7.

Exclusion of the Public

MOTION – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

 

 

 ...  view the full agenda text for item 7.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 7.

8.

Non Public Minutes

To approve the non-public minutes of the meeting held on 19 July 2017.

 ...  view the full agenda text for item 8.

Minutes:

The non-public minutes of the meeting held on 19 July 2017 were approved as a correct record.

 

 ...  view the full minutes text for item 8.

9.

Report of Action Taken Between Meetings

Report of the Town Clerk.

 ...  view the full agenda text for item 9.

Minutes:

Members received a report of the Town Clerk concerning action taken since the last meeting of the Board.

 

RECEIVED

 

 ...  view the full minutes text for item 9.

10.

City Surveyor's Department Business Plan Q1 Update

Report of the City Surveyor.

 ...  view the full agenda text for item 10.

Minutes:

Members considered a progress report of the City Surveyor regarding the City Surveyor’s Department Business Plan 2017-2020 (Quarter 1 2017/18).

 

RECEIVED

 

 ...  view the full minutes text for item 10.

11.

City's Estate, City Fund and Bridge House Estates - Outstanding Lease Renewals and Rent Reviews - 1 January 2017 to 30 June 2017

Report of the City Surveyor.

 ...  view the full agenda text for item 11.

Minutes:

Members considered a report of the City Surveyor regarding outstanding lease renewals and rent reviews.

 

RECEIVED

 

 ...  view the full minutes text for item 11.

12.

City's Estate, City Fund & Bridge House Estates - Rental Forecasts Monitoring Report

Report of the City Surveyor.

 ...  view the full agenda text for item 12.

Minutes:

Members considered a report of the City Surveyor regarding rental forecasts monitoring for City’s Estate, City Fund and Bridge House Estates.

 

RECEIVED

 

 ...  view the full minutes text for item 12.

13.

City Fund and City's Estate - Former Tenants Rent etc Arrears Write Offs

Joint Report of the Comptroller and City Solicitor and the City Surveyor.

 ...  view the full agenda text for item 13.

Minutes:

Members considered a report of the City Surveyor regarding former tenants rent arrears etc. write-offs for City Fund and the City’s Estate.

 ...  view the full minutes text for item 13.

14.

City's Estate - 21 Whitefriars Street, EC4 Refurbishment of Ground Floor and Fifth Floor Offices

Report of the City Surveyor.

 ...  view the full agenda text for item 14.

Minutes:

Members considered a report of the City Surveyor regarding the refurbishment of ground floor and fifth floor officers at 21 Whitefriars Street.

 

 

 ...  view the full minutes text for item 14.

15.

City's Estate - Farringdon East Crossrail Station - Joint Venture Agreement

Report of the City Surveyor.

 ...  view the full agenda text for item 15.

Minutes:

Members considered a report of the City Surveyor regarding a joint venture agreement for Farringdon East Crossrail Station.

 

 ...  view the full minutes text for item 15.

16.

City Fund - Issues Report, Fleet House, 8-12 New Bridge Street, London, EC4

Report of the City Surveyor.

 ...  view the full agenda text for item 16.

Minutes:

Members considered an issues report of the City Surveyor regarding Fleet House, 8-12 New Bridge Street.

 

 

 ...  view the full minutes text for item 16.

17.

City Fund - St Botolph House, 138/139 Houndsditch, London, EC3A - Minimum Ground Rent Review

Report of the City Surveyor.

 ...  view the full agenda text for item 17.

Minutes:

Members considered a ground rent review report of the City Surveyor regarding St Botolph House, 138/139 Houndsditch.

 

 

 ...  view the full minutes text for item 17.

18.

City Fund - Letting Report 10 Queen Street Place, EC4R - Ground Rent Review

Report of the City Surveyor.

 ...  view the full agenda text for item 18.

Minutes:

Members considered a ground rent review report of the City Surveyor regarding 10 Queen Street Place.

 

 ...  view the full minutes text for item 18.

19.

City Fund - Letting Report 280 Bishopsgate, EC2 - Ground Rent Review

Report of the City Surveyor.

 ...  view the full agenda text for item 19.

Minutes:

Members considered a ground rent review report of the City Surveyor regarding 280 Bishopsgate.

 

 ...  view the full minutes text for item 19.

20.

Non-Public questions on matters relating to the work of the Board

 ...  view the full agenda text for item 20.

Minutes:

There were no questions.

 ...  view the full minutes text for item 20.

21.

Any other business that the Chairman considers urgent and which the Board agrees should be considered whilst the public are excluded

 ...  view the full agenda text for item 21.

Minutes:

Members considered a number of items of other business.

 

 ...  view the full minutes text for item 21.