Agenda and minutes

Apologies were received from Roly Keating, Vivienne Littlechild and Trevor Philips.

There were no declarations.  

To approve the minutes of the Barbican Centre Board meeting held on 27 November 2013.

The minutes of the meeting held on 27 November 2013 were approved.

Matters Arising:

The Chairman reported the GSMD Safeguarding Policy had been circulated to all Board Members for their information. In response to feedback received following that circulation, the Chairman added that DBS checking was not currently required for Board Members but this would be kept under review.

The Committee are invited to consider their Terms of Reference and any changes they may wish to make ahead of 1 May 2014 meeting of the Court of Common Council.

The Board considered a report of the Town Clerk concerning its Terms of Reference.

It was noted that these were no somewhat out of date and did not reflect the current priorities of the Centre.

RESOLVED - That delegated authority be granted to the Town Clerk in consultation with the Chairman and Deputy Chairman to agree the wording of Members’ suggested update to the Terms of Reference.

Report of the Managing Director.

The Board received a report of the Managing Director providing an update from each of the Centre’s Directors.

The Managing Director reported that the first meeting of the Cultural Hub Working Party would take place on 5 February and that Publica had been appointed as consultants to the project.

The Director of Arts advised Members of a project in Barking and Dagenham where the Barbican would work with a local further education college to take over running of the Broadway Theatre. She added that there was potential funding for the project from the Arts Council and Local Enterprise Funds.

The Operations and Buildings Director reported that overheating issues with the Milton Court Theatre flying tower were ongoing but officers were working with the contractor to identify a solution.

The Chief Operating and Financial Officer reported that income was slightly below budget in catering and retail.

Report of the Director of the Built Environment.

The Board received a report of the Chamberlain regarding the Off-Street Car Park Managing Tender.

In response to concerns raised by the Chairman, the Managing Director reported that the Centre were working closely with colleagues from the Department for Built Environment to ensure the Centre was able to maximise the utility of the car parks.  He added that the car parks could be considered as part of the space planning of the Cultural Hub.

There were no questions.

There were no urgent items.

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

To agree the non-public Minutes of the Barbican Centre Board meeting held on 27 November 2013.

The Non-public minutes of the meeting held on 27 November were approved.

Report of the Town Clerk.

The Board considered a report of the Town Clerk.

Verbal update by the Operations and Buildings Director.

The Board received a report of the Chief Operating and Financial Officer.

Presentation by the Head of Cinema.

The Board received a report of the Head of Cinema.

Report of the Chief Operating and Financial Officer.

The Board received a report of the Chief Operating and Financial Officer.

At this point, the time limit for Committee meetings as set out in Standing Order 40 had been reached, but there being a two-thirds majority of the Committee present who voted in favour of an extension, the Committee agreed to continue the meeting.

Presentation by the Director of Audiences and Development. 

The Board received a report of the Director of Audiences and Development.

Report of the Director of Audiences and Development

The Board received a report of the Director of Audiences and Development.

Report of the Head of Development.

The Board received a report of the Director of Audiences and Development.

Verbal update by the Operations and Buildings Director.

The Board received a verbal update of the Operations and Buildings Director.

Report of the Operations and Buildings Director (to follow).

The Board received a report of the Operating and Buildings Director.

Report of the Managing Director.

The Board considered a report of the Managing Director.

Joint report of the Managing Director and the City Surveyor.

The Board received a joint report of the City Surveyor and the Managing Director, Barbican Centre.

Joint report of the Director of the Built Environment and the Chamberlain.

The Board received a joint report of the Director of the Built Environment and the Chamberlain.

Report of the Managing Director.

The Board received a report of the Managing Director.

There were no questions.

There were no urgent items.