Agenda and minutes

Apologies for absence were received from Roly Keating, Vivienne Littlechild, Wendy Mead and Deputy Richard Regan.

The Chairman apologised to Members for the change in time to the meeting and any confusion caused by this; all efforts would be made to avoid varying from the normal start time in future and to ensuring that sufficient notice was given.

The Chairman also took the opportunity to apologise for the two late non-public items which had been circulated concerning the service based review, advising that due to the timing of the receipt of the final report, it had not been possible to circulate the items with the rest of the papers. Given this, he had asked that the draft minutes of the Finance Committee of the Barbican Centre Board, at items 3a and 8a on the agenda, not be tabled as a result, so as to avoid Members having to consider additional late items.

There were none.

To approve the public minutes and summary of the Barbican Centre Board meeting held on 23 July 2014.

The public minutes and summary of the meeting held on 23 July 2014 were approved.

To receive the public minutes and summary of the Finance Committee of the Barbican Centre Board meeting held on 24 September 2014 (TO FOLLOW).

This item was deferred.

Report of the Managing Director.

Members received a report of the Managing Director providing updates from the six Barbican Directors on their respective areas. The Directors spoke to each update with a number of questions asked by the Board:

·      Website: Assurance was provided that the correct gateway procedures would be followed for the project

·      Cinema bookings: A Member noted that it had previously been possible to buy e-tickets for the cinema; however, this had recently been stopped. It was confirmed that this had been a temporary change during the Hamlet sales given pressures on the servers, but should be restored imminently.

·      Creative Learning: The Deputy Chairman was pleased to note the progress with Creative Learning and particularly the East London and City Culture Partnership, with the ideas of young people being listened to more in the future. She added that she hoped further updates on their ideas being taken on board and implementedwould be provided in future.

·      Hamlet and Secondary Sales: The Director of Audiences & Development outlined the arrangements in place around the sale of Hamlet tickets. It was confirmed that the website stated that attendees would be required to bring photographic ID bearing the name of the primary booker; Members cautioned that this could lead to difficulties which might lead to reputational risks, for instance, where tickets had been purchased as presents for others, or where regular visitors were unaware of the requirement and were turned away for forgetting ID. Officers assured Members that clear advance notice would be given to all attendees and that practical arrangements would be put in place on the day to manage genuine mistakes sensibly and reasonably, and indeed to give a good customer experience overall. The Director noted that this was an increasingly common practice within the sector for popular events, citing the recent Kate Bush

There were none.

There were no urgent items.

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

To agree the non-public Minutes of the Barbican Centre Board meeting held on 23 July 2014.

The non-public minutes of the meeting held on 23 July 2014 were approved.

To receive the non-public minutes of the Finance Committee of the Barbican Centre Board held on 24 September 2014 (TO FOLLOW).

This item was deferred.

Report of the Town Clerk.

The Board noted the outstanding actions list.

Report of the Chief Operating and Financial Officer.

The Board received a report of the Managing Director setting out the performance review for 2013/14 and outlining future prospects.

Report of the Chief Operating and Financial Officer.

The Board received a report of the Committee received a report of the Chief Operating & Financial Officer presenting the Business Review for the Period 5 Accounts 2014/15.

Report of the Director, Operations & Buildings.

The Board received a report of the Director of Operations & Buildings providing an update on the Barbican Centre’s Capital Cap programme and a number of non-Capital Cap projects.

Report of the Director, Operations & Buildings.

The Board received a report of the Director of Operations & Buildings concerning remedial works to the Barbican Art Gallery roof.

Report of the Chief Operating and Financial Officer.

The Board received a report of the Chief Operating & Financial Officer.

Report of the Head of Development.

The Board received a report of the Head of Development which set out the 2014/15 fundraising results, to date, against budget..

Verbal Update of the Director of Operations & Buildings.

The Board received a verbal update of the Director of Operations & Buildings.

There were none.

There were two urgent items concerning the Barbican Centre’s service based review proposals.