Agenda and minutes

Apologies for absence were received from Alderman David Graves, Tom Hoffman and Deputy Dr Giles Shilson.

There were none.

To approve the public minutes and summary of the Barbican Centre Board meeting held on 8 October 2014.

The public minutes and summary of the meeting held on 8 October 2014 were approved.

To receive the public minutes and summary of the Finance Committee of the Barbican Centre Board meeting held on 24 September 2014.

The public minutes and summary of the meeting held on 24 September 2014 were received.

To receive the draft public minutes and summary of the meeting held on 19 November 2014.

The draft public minutes and summary of the meeting held on 19 November 2014 were received.

To receive the draft public minutes and summary of the Risk Committee of the Barbican Centre Board held on 14 October 2014.

The draft public minutes and summary of the meeting held on 14 October 2014 were received.

To receive the draft public minutes and summary of the meeting held on 8 October 2014.

The draft public minutes and summary of the meeting held on 8 October 2014 were received.

Report of the Managing Director.

Members received a report of the Managing Director providing updates from the six Barbican Directors on their respective areas. The Directors spoke to each update with a number of questions asked by the Board:

·      Olympic Park Development: The opportunities arising from the development of a new East London cultural hub located in the site of the Olympic Park were discussed, with Members keen to understand the potential for co-operation and any risks associated with the development. The Managing Director confirmed that the Centre had been aware of the development for some time and felt that adopting a flexible approach to working with others across East London would be more beneficial than establishing a permanent presence at the new site. The Director for Creative Learning and Director of Arts had also been involved in discussions with Chobham Academy, a specialist arts school at the site, who the Barbican were looking to work closely with, thereby providing a focus on the creative learning aspect at the cultural hub. Members agreed that a flexible approach to working with others would be the sensible approach to take, particularly as it facilitated early engagement and delivery of outcomes rather than requiring a delay until a material building was erected.

·      Touring: Members noted the success of a number of shows which had now been scheduled to go on tour to a number of foreign cities. It was suggested that thought should also be given to touring around the UK, thereby spreading the Centre’s cultural offerings across the regions.

·      Creative Learning: Validation had now been received for the Guildhall School of Music & Drama (GSMD) and Barbican Centre’s jointly taught Bachelor of Arts degree in Performance & Creative Enterprise. Separately, the Centre and GSMD had also launched a joint manifesto outlining the creative learning offering to young people; this

There were no questions.

There were no urgent items.

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

To agree the non-public minutes of the Barbican Centre Board meeting held on 8 October 2014.

The non-public minutes of the meeting held on 8 October 2014 were approved.

To receive the non-public minutes of the Finance Committee of the Barbican Centre Board held on 24 September 2014.

The non-public minutes of the meeting held on 24 September 2014 were received.

To receive the draft non-public minutes of the Finance Committee of the Barbican Centre Board meeting held on 19 November 2014 (TO FOLLOW).

The draft non-public minutes of the meeting held on 19 November 2014 were received. Under this item, consideration was given to the existing composition of the Finance Committee, with it consequently agreed that the Chairman of the Barbican Centre Trust should be made a formal Member of the Committee henceforth.

To receive the draft non-public minutes of the Risk Committee of the Barbican Centre Board held on 14 October 2014.

The draft non-public minutes of the meeting held on 14 October 2014 were received.

Report of the Town Clerk

The Board noted the outstanding actions list.

Report of the Chief Operating & Financial Officer.

The Board received a report of the Chief Operating & Financial Officer setting out a likely timetable to implement the various proposals and recommendations which formed part of the Service Based Review. 

Report of the Head of Visual Arts.

The Board received a report and accompanying presentation from the Head of Visual Arts.

Report of the Head of Development (TO FOLLOW).

The Board received a report of the Head of Development and the Chairman of the Barbican Centre Trust outlining the development strategy for the forthcoming period.

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RESOLVED: With two hours having elapsed since the start of the meeting, in accordance with Standing Order No. 40 the Board agreed at this point to extend the meeting by up to thirty minutes.

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Report of the Managing Director.

The Board received a report of the Head of Development which set out the 2014/15 fundraising results, to date, against budget.

Report of the Chief Operating & Financial Officer (TO FOLLOW).

The Committee received a report of the Chief Operating & Financial Officer presenting the Business Review for the Period 7 Accounts 2014/15.

Report of the Chief Operating & Financial Officer. This report was approved by the Finance Committee of the Barbican Centre Board at its 19 November 2014 meeting.

The Committee considered a report of the Chief Operating & Financial Officer putting forward the budget for 2015/16 for Members’ consideration.

Report of the Director of Operations & Buildings.

The Committee received a report of the Director of Operations & Buildings providing an update on the Barbican Centre’s Capital Cap programme and a number of non-Capital Cap projects.

Report of the Chief Operating & Financial Officer.

The Board received a report of the Chief Operating & Financial Officer setting out the key risks facing the Centre.

Report of the Managing Director. This report was approved by the Finance Committee of the Barbican Centre Board and the Corporate Asset Sub-Committee at their 19 November 2014 and 21 November 2014 meetings respectively.

The Committee considered a report of the Chief Operating & Financial Officer proposing the extension of the existing capital cap for the Barbican Centre until 2016/17.

Report of the Managing Director. This report was approved by the Finance Committee of the Barbican Centre Board at its 19 November 2014 meeting.

The Committee approved a report of the Managing Director concerning the refurbishment of and improvement works to the bars at the Barbican Centre.

There were no questions.

There were no urgent items.