Agenda and minutes

Apologies were received from Stuart Fraser and Alderman David Graves.

Deputy Catherine McGuinness made a declaration in relation to item 16 on the agenda as she had accompanied the London Symphony Orchestra, at their expense, on a recent trip to Derry-Londonderry and had received other hospitality.

Cllr Guy Nicholson made a declaration in relation to his position as non-executive Director of CREATE London.

To receive the Order of the Common Council, 25 April 2013 appointing the Board and approving its Terms of Reference.

The Board received the Order of the Court of the Common Council appointing its Members and approving its terms of reference.

RECEIVED.

To elect a Chairman in accordance with Standing Order 29.

The Board moved to elect a Chairman in accordance with Standing Order 29. The Town Clerk read a list of Members eligible to stand and Deputy Catherine McGuinness being the only Member indicating her willingness to serve was declared to have been elected for the year ensuing.

To elect a Deputy Chairman in accordance with Standing Order 30.

The Committee proceeded to elect a Deputy Chairman in accordance with Standing Order 30. The Town Clerk read a list of Members eligible to stand and Deputy John Tomlinson being the only Member indicating his willingness to serve was declared to have been elected for the year ensuing.

The Chairman thanked those Members no longer on the Board for their contributions.

To appoint two Members to the Board.

The Chairman reported that following the outcome of last years’ skills audit and a recent Nominations Committee meeting it was recommended that Trevor Phillips be appointed to the Board.

The Chairman also noted the need to ratify the recommendation of the Nominations Committee from its October 2012 meeting that Guy Nicholson be re-appointed for a term of three years.

RESOLVED – That Cllr Guy Nicholson and Trevor Phillips be appointed to serve on the Barbican Centre Board for a period of three years to end in March 2016.

Report of the Town Clerk.

The Board considered a report of the Town Clerk regarding the appointment of Sub Committees for the ensuing year (2013/14).

There being no ballots, it was:

RESOLVED: That: -

i)              The Reference Sub-Committee be suspended until further notice; and

ii)             the following Memberships be agreed: -

To approve the public minutes and summary of the Barbican Centre Board meeting held on 6 March 2013.

The public minutes and summary of the meeting held on 6 March were approved.

To receive the public minutes and summary of the Finance Committee of the Barbican Centre Board meeting held on 15 May 2013 [to follow].

The draft public minutes and summary of the Finance Committee meeting held on 15 May 2013 were received.

RECEIVED.

To receive the public minutes and summary of the Nominations Committee of the Barbican Centre Board that took place on 15 May 2013 [to follow].

The draft public minutes and summary of the Nominations Committee held on 15 May 2013 were received. 

RECEIVED.

‘Charge for Programmes change’

Youth Voice, not 18-24.

Hoffman and Keating were in attendance not Salway

Report of the Managing Director.

The Board received a report of the Managing Director which included updates from the Barbican Centre’s Departmental Directors.

The Managing Director reported that a recent acoustic test at Milton Court’s concert hall had led to excellent feedback.  He added that following the recent successful away day, the Centre had a clear vision of its strategic aims and objectives, its vision to provide world-class arts and learning, and its renewed emphasis on what the Barbican could offer London.

The Head of Programming reported that a number of new projects were due to be launched in the coming weeks and that the Centre had received three awards for some of its work over the 2012/13 season.

The Head of Creative Learning reported that Open School East was gathering momentum with 12 confirmed artists signed up to the project. He informed Members of the first creative learning event that would take in Milton Court in April 2014.

The Director of Audiences and Development informed Members that three tender applications were expected for the digital information contract which was scheduled to be awarded in August 2013. The Director added that following an unsuccessful closed tender process for the design of the new website, an open tender process had now been initiated. She further added that the consequential delays were unfortunate and were a result of the Barbican following external advice. The Director advised that both projects were anticipated to have an autumn 2013 launch.

The Operations and Buildings Director advised of work being done to for the Centre to re-align its Sustainability policy and Action plan to meet the Arts Council Sustainability objectives for supported projects. The Director advised that this would be a requirement if the Centre were to be in a position to successfully bid for grants in the future.

He added

There were none.

There were no urgent items.

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

Item No                                               Exempt Paragraphs

RESOLVED – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

To agree the non-public Minutes of the Barbican Centre Board meeting held on 6 March 2013.

The non-public minutes of the meeting held on 6 March were approved.

To receive the non-public minutes of the Finance Committee of the Barbican Centre Board held on 15 May 2013.

The draft non-public minutes of the Finance Committee of the Barbican Centre Board held on 15 May 2013 were received.

RECEIVED.

To receive the non-public minutes of the Nominations Committee of the Barbican Centre Board meeting held on 15 May 2013.

The non-public minutes of the Nominations Committee of the Barbican Centre Board held on 15 May 2013 were received.

RECEIVED.

Town Clerk to be heard.

The Board received a report of the Town Clerk.

RECEIVED.

Town Clerk to be heard.

The Board received a verbal update of the Town Clerk.

RECEIVED.

Presentation by the Head of Music.

The Board received a presentation of the Head of Music.

RECEIVED.

Report of the Managing Director of the London Symphony Orchestra.

The Board received a presentation of the Managing Director of the London Symphony Orchestra (LSO).

RECEIVED.

At this point, the time limit for Committee meetings as set out in Standing Order

40 had been reached, but there being a two-thirds majority of the Committee

present who voted in favour of an extension, the Committee agreed to continue

the meeting.

Report of the Operations and Buildings Director.

The Board approved a report of the Managing Director.

Report of the Chamberlain.

The Board approved a report of the Chamberlain.

Report of the Chief Operating and Financial Officer.

The Committee received a report of the Chief Operating and Financial Officer.

RECEIVED.

Report of the Chief Operating and Financial Officer.

The Committee approved a report of the Chief Operating and Financial Officer.

Report of the Head of Development.

The Committee received a report of the Head of Development.

RECEIVED.

Report of the Operations and Buildings Director.

The approved a report of the Operations and Buildings Director.

Verbal Update of the Chief Operating and Financial Officer.

The Board received a verbal update from the Chief Operating and Financial Officer relating to the Centre’s Risk Register.

RECEIVED.

There were no questions.  

There were three urgent items.