Agenda and minutes

Apologies for absence were received from Alderman David Graves, Sir Brian McMaster and Jeremy Simons.

There were none.

To approve the public minutes and summary of the Barbican Centre Board meeting held on 3 December 2014.

The public minutes and summary of the meeting held on 3 December 2014 were approved as a correct record.

To receive the draft public minutes and summary of the Finance Committee of the Barbican Centre Board meeting held on 4 February 2015.

The draft public minutes of the meeting held on 4 February 2015 were received.

To receive the draft public minutes and summary of the Risk Committee of the Barbican Centre Board held on 20 January 2014.

The draft public minutes of the meeting held on 20 January 2015 were received.

To consider the Terms of Reference of the Barbican Centre Board.

The Board’s terms of reference were noted, with Members content to leave them unchanged at this point in time. However, it was noted that the Nominations Committee had requested the Town Clerk prepare a report for a future meeting of the Board which would allow Members to consider the merits of expanding the number of external Members.

Report of the Managing Director.

Members received a report of the Managing Director providing updates from the six Barbican Directors on their respective areas. The Managing Director prefaced discussion by referencing the recent success of the Berliner Philharmoniker’s performances at the Barbican. Board Members were shown an extract from a BBC Four programme which had focussed on the performances and the Barbican itself.

The Directors spoke to each update, with a number of questions asked by the Board:

Exhibition Hall 1/London Film School (LFS): It was confirmed that the agreement for the lease had now been signed and that enabling works would commence shortly. These would be completed by March 2016, allowing the LFS to then undertake their own works for completion by September 2017. It was confirmed that the Barbican had shared the various acoustic reports concerning the recent cinema works with the LFS, so as to ensure they could use the learning developed in terms of minimising noise impact on residents. Assistance had also been provided in developing communications plans so that residents would be kept updated on the status of works in as transparent and timely a manner as possible.

It was advised that the LFS were required to meet three conditions prior to the formal completion of the lease; one condition had already been met, the other two related to fundraising and planning applications.  Members sought clarity as to the position should the LFS fail to meet these conditions and any potential impact on the Barbican; following discussion, the City Surveyor was asked to liaise with the Town Clerk and Chairman following the meeting and produce a note clarifying the position for Board Members.

Exhibition Hall 2: It was confirmed that this matter had been considered by the Cultural Hub Working Party and there was general consensus that the space should

There were no questions.

There were no urgent items.

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

To agree the non-public Minutes of the Barbican Centre Board meeting held on 3 December 2014.

The non-public minutes of the meeting held on 3 December 2014 were approved.

To receive the non-public minutes of the Finance Committee of the Barbican Centre Board held on 4 February 2015.

The draft non-public minutes of the meeting held on 4 February 2015 were received.

To receive the non-public minutes of the Risk Committee of the Barbican Centre Board held on 20 January 2015.

The draft non-public minutes of the meeting held on 20 January 2015 were received.

Report of the Town Clerk

The Board received a report of the Town Clerk setting out the outstanding actions list and noted the various updates and additions.

Report of the Chief Operating & Financial Officer.

The Board received a report of the Chief Operating & Financial Officer presenting the Business Review for the Period 9 Accounts 2014/15.

Report of the Chief Operating & Financial Officer. This report was approved by the Finance Committee of the Barbican Centre Board at its 4 February 2015 meeting.

The Board received a report of the Chief Operating & Financial Officer detailing the Barbican debts incurred over a three year period from 2010 to 2013 and advising of those which it was proposed be written off.

Report of the Chief Operating & Financial Officer.

The Board received a report of the Chief Operating & Financial Officer which set out the 2014/15 fundraising results, to date, against budget.

Report of the Director of Arts.

The Board received a report of the Director of Arts providing an update on the Cinema’s performance over the past year and presenting a look forward for 2015/16.

Report of the Chief Operating & Financial Officer.

The Board considered a report of the Chief Operating & Financial Officer concerning the Barbican’s catering offer and proposing the appointment of contractors to deliver the associated services.

Report of the Chief Operating & Financial Officer.

The Board considered and approved a report of the Chief Operating & Financial Officer concerning proposed investment in coffee points and mobile bars in the Barbican Centre.

Report of the Director of Operations & Buildings.  This report was received by the Finance Committee of the Barbican Centre Board on 4 February 2015.

The Board received a report of the Director of Operations & Buildings providing an update on the Barbican Centre’s Capital Cap programme and a number of non-Capital Cap projects.

Report of the Director of Operations & Buildings. This report was approved by the

Projects Sub Committee at its 21 January 2015 meeting and the Finance Committee of the Barbican Centre Board at its 4 February 2015 meeting.   

The Board receieved a Gateway 3/4 report of the Director of Operations & Buildings relative to the replacement of intelligent lighting and systems within the Barbican Concert Hall.

Report of the Director of Audiences & Development. 

The Board considered and approved a report of the Director of Audiences & Development concerning the development of the Barbican Website and the future direction of the previously approved project.

Report of the Director of Operations & Buildings. This report was approved by the

Projects Sub Committee at its 21 January 2015 meeting and the Finance Committee of the Barbican Centre Board at its 4 February 2015 meeting.

The Board received a report of the Director of Operations & Buildings detailing the outcome of refurbishment works to the backstage area and proposing that the completed project now be closed.

Report of the Chief Operating & Financial Officer.

The Board received a report of the Chief Operating & Financial Officer advising Members of the risk management system in place at the Barbican, updating on those significant risks which had been identified and outlining measures for mitigation of these risks.

Report of the Town Clerk.

Members received a report of the Town Clerk advising of two decisions taken in accordance with urgency procedures since the last meeting of the Board.

There was one question.

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RESOLVED: With two hours having elapsed since the start of the meeting, in accordance with Standing Order No. 40 the Board agreed at this point to extend the meeting by up to thirty minutes.

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There was one urgent item.