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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Gregory Moore
tel. no.: 020 7332 1399  Email: gregory.moore@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Deputy Catherine McGuinness, Judith Pleasance and Jenny Waldman.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were none.

 ...  view the full minutes text for item 2.

3a

Board Minutes pdf icon PDF 161 KB

To approve the public minutes and summary of the Barbican Centre Board meeting held on 17 January 2018.

 ...  view the full agenda text for item 3a

Minutes:

The public minutes and summary of the meeting held on 17 January 2018 were approved, subject to the amendment of a typographical error on page 8 where the word “staff” had been omitted in error.

 ...  view the full minutes text for item 3a

3b

*Minutes of the Risk Committee pdf icon PDF 130 KB

To receive the draft public minutes and summary of the Risk Committee of the Barbican Centre Board held on 17 January 2018.

 ...  view the full agenda text for item 3b

Minutes:

The draft public minutes and summary of the meeting held on 17 January 2018 were received.

 ...  view the full minutes text for item 3b

3c

*Minutes of the Finance Committee pdf icon PDF 129 KB

To receive the draft public minutes and summary of the Finance Committee of the Barbican Centre Board meeting held on 7 March 2018.

 ...  view the full agenda text for item 3c

Minutes:

The draft public minutes and summary of the meeting held on 7 March 2018 were received.

 

 ...  view the full minutes text for item 3c

4.

Outstanding Actions and Workplan pdf icon PDF 82 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Board noted the various outstanding actions and the updates provided thereon.

 

In relation to the action regarding Board visits to the Barbican, the Chairman noted that these were a great way of encouraging engagement between the Board and Centre and advised Members that the next visit would take place on 23 April 2018.

 

RECEIVED.

 

 

 ...  view the full minutes text for item 4.

5.

Management Report by the Centre's Directors pdf icon PDF 516 KB

Report of the Managing Director (copy attached).

 ...  view the full agenda text for item 5.

Minutes:

Members received a report of the Managing Director providing updates from the Barbican Directors on their respective areas. The following comments were made.

 

·         The Managing Director thanked Members for attending the Beech Street Tunnel event at the weekend and presented a slideshow of pictures to give a brief impression of the highlights.  Members agreed the event had been a successful, transformative experience and was the first external impression of what the Culture Mile could achieve. It was highlighted that this had been a cross-city, cross-learning, cross-collaborative art form experience and special thanks went to Fiona Kidd, Hugh Humphreys and Rachel Smith for their hard work, as well as to the ushers and volunteers in pink jumpers who had provided fantastic support throughout the event.

 

·         Members discussed the numerous issues that had been overcome during the course of the weekend, notably the high winds and adverse weather conditions. They commended the calm manner in which these difficulties had been managed to allow the event to go ahead, noting that the weekend had provided a wealth of learning opportunities for the future events in the tunnel.

 

·         An officer noted the important role of residents who formed part of a working group for this event and had provided some helpful suggestions. Members were pleased that the Centre was building a collaborative, supportive relationship with Barbican residents and hoped to build on this in the future.

 

·         Noting that the event had partly been funded through officers’ discretionary expenditure, a Member suggested that capturing the costs and outcomes involved in this and other similar events, such as the Walthamstow Garden Party, would be highly valuable. It was requested that these be presented to the Board at a future meeting in order to help Members better understand the use of discretionary expenditure and the benefits, both

 ...  view the full minutes text for item 5.

6.

Final Departmental Business Plan 2018/19 pdf icon PDF 87 KB

Report of the Managing Director.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

The Board received and approved the final high-level business plan for the Barbican Centre for 2018/19.

 

Members discussed the budget table and the difference between earned income and other income. It was agreed that anything regarded as unearned, e.g. donations, should be shown separately as unearned income.

 

RESOLVED: That the high-level business plan for 2018/19 be approved.

 ...  view the full minutes text for item 6.

7.

International Strategy pdf icon PDF 109 KB

Report of the Director of Arts.

NB to be read in conjunction with the non-public appendix at item 16.

 

 ...  view the full agenda text for item 7.

Minutes:

The Board received and approved the Barbican Centre’s International Strategy.

 

RESOLVED: that Members approved the International Strategy, as set out at Appendix 1.

 

 ...  view the full minutes text for item 7.

8.

*Barbican Centre Board Annual Dinner pdf icon PDF 108 KB

Report of the Managing Director.

 ...  view the full agenda text for item 8.

Minutes:

The Board received a report of the Town Clerk with respect to the Barbican Centre Board annual dinner, endorsing the continuation of the more informal approach to the dinner moving forwards which had been trialled in 2018.

 

RECEIVED.

 ...  view the full minutes text for item 8.

9.

*RETROSPECTIVE WAIVER REPORT pdf icon PDF 150 KB

Joint report of the Managing Director and the Chamberlain.

 ...  view the full agenda text for item 9.

Minutes:

The Board received a joint report of the Chamberlain and the Managing Director concerning the appointment of a specialist agency focusing on gallery invigilation to supplement the casual gallery staffing team during the final weeks of the Basquiat exhibition.

 

RESOLVED: The Board noted the award of a contract in relation to agency staffing which had been the subject of a retrospective waiver.

 ...  view the full minutes text for item 9.

10.

Cinema: Annual Presentation pdf icon PDF 462 KB

Report of the Director of Arts.

NB to be read in conjunction with the non-public appendices at item 15.

 ...  view the full agenda text for item 10.

Additional documents:

Minutes:

The Board considered a report of the Director of Arts providing an update and overview of the Cinema department’s current programming and strategy, in the context of the Centre’s vision, mission and strategic objectives.

 

RECEIVED.

 ...  view the full minutes text for item 10.

11.

Questions on Matters Relating to the Work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 11.

12.

Any other Business that the Chairman considers Urgent

Minutes:

The Chairman noted three urgent items:

 

Barbican Centre Board: Committee Vacancy Advertising

The Board considered a tabled paper of the Town Clerk which presented proposed wording to be used in relation to the advert for Common Council vacancies on the Board. Subject to “arts administration” being amended to “arts management”, Members RESOLVED to approve the advert.

 

Away Day

The Chairman apologised for cancelling the Barbican Centre Away Day at late notice, owing to the severe weather conditions on the day. Members were advised that the Away Day had been rearranged for 27 April 2018.

 

Membership

Members were advised that this was Deputy Catherine McGuiness’s last meeting after nine years on the Board. The Chairman thanked Catherine for her outstanding work during her tenure on the Board, which included three years as Chairman.

 

 

 

 ...  view the full minutes text for item 12.

13.

Exclusion of the Public

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt Information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

 ...  view the full agenda text for item 13.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

14a - 25

3

 

 

 

 

 ...  view the full minutes text for item 13.

14a

Non-Public Board Minutes

To agree the non-public Minutes of the Barbican Centre Board meeting held on 17January 2018.

 ...  view the full agenda text for item 14a

Minutes:

The non-public minutes of the meeting held on 17 January 2018 were approved.

 

 

 ...  view the full minutes text for item 14a

14b

*Non-Public Minutes of the Risk Committee

To receive the draft non-public minutes of the Risk Committee of the Barbican Centre Board held on 17 January 2018.

 ...  view the full agenda text for item 14b

Minutes:

The draft non-public minutes and summary of the meeting held on 17 January 2018 were received.

 

 ...  view the full minutes text for item 14b

14c

*Non-Public Minutes of the Finance Committee

To receive the draft non-public minutes of the Finance Committee of the Barbican Centre Board held on 7 March 2018.

 ...  view the full agenda text for item 14c

Minutes:

The draft non-public minutes and summary of the meeting held on 7 March 2018 were received.

 

 

 ...  view the full minutes text for item 14c

15.

CINEMA: NON-PUBLIC APPENDICES

NB to be read in conjunction with item 10.

 

 ...  view the full agenda text for item 15.

Minutes:

The Board considered two appendices which were received in conjunction with a report of the Director of Arts providing an update and overview of the Cinema department’s current programming and strategy, in the context of the Centre’s vision, mission and Strategic Objectives under item 10.

 

 

 ...  view the full minutes text for item 15.

16.

International Strategy: Non-public Appendix

NB to be read in conjunction with item 7.

 

 ...  view the full agenda text for item 16.

Minutes:

The Board received and approved the Barbican Centre’s International Strategy.

 ...  view the full minutes text for item 16.

17.

Development: Annual Presentation

Report of the Chief Operating and Financial Officer.

 ...  view the full agenda text for item 17.

Minutes:

The Board received a report of the Chief Operating and Financial Officer proving a development update and a tabled paper on fundraising innovations in 2017/18.

 

 ...  view the full minutes text for item 17.

18.

Security Enhancements

Report of the City Surveyor.

 ...  view the full agenda text for item 18.

Minutes:

The Board considered and approved a report of the City Surveyor updating Members on Security Enhancements at Guildhall, the Barbican Centre, Central Criminal Court and Mansion House.

 

 

 ...  view the full minutes text for item 18.

19.

Risk Update

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 19.

Minutes:

The Board received a report of the Director of Operations & Buildings providing an update on the Centre’s building and refurbishment projects.

 ...  view the full minutes text for item 19.

20.

*Business Review

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 20.

Minutes:

The Board received a report of the Chief Operating & Financial Officer providing a ten month review on the Centre’s accounts.

 

 ...  view the full minutes text for item 20.

21.

* SBR / Strategic Plan Update

Report of the Managing Director.

 ...  view the full agenda text for item 21.

Minutes:

The Board received a report of the Managing Director providing an update in respect of the Barbican’s Strategic Plan and Service Based Review (SBR) targets.

 ...  view the full minutes text for item 21.

22.

*Projects Update

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 22.

Minutes:

The Board received a report of the Director of Operations & Buildings providing an update on the Centre’s building and refurbishment projects.

 

 ...  view the full minutes text for item 22.

23.

Questions relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 23.

24.

Any other business the Chairman considers urgent

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 24.

 


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