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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Leanne Murphy
tel. no.: 020 7332 3008  Email: leanne.murphy@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Alderman David Graves, Gerard Grech and Wendy Mead.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3a

Board Minutes pdf icon PDF 77 KB

To approve the public minutes the Barbican Centre Board meeting held on 19 September 2018.

 ...  view the full agenda text for item 3a

Minutes:

The public minutes and summary of the Board meeting held on 19 September 2018

were approved.

 ...  view the full minutes text for item 3a

3b

Minutes of the Finance Committee pdf icon PDF 57 KB

To receive the public minutes of the Finance Committee of the Barbican Centre Board meeting held on 5 November 2018 (TO FOLLOW).

 ...  view the full agenda text for item 3b

Minutes:

The draft public minutes of the Finance Committee meeting held on 5 November 2018 were received.

 ...  view the full minutes text for item 3b

3c

Minutes of the Risk Committee pdf icon PDF 67 KB

To receive the public minutes of the Risk Committee of the Barbican Centre Board held on 5 November 2018 (TO FOLLOW).

 ...  view the full agenda text for item 3c

Minutes:

The draft public minutes of the Risk Committee meeting held on 5 November 2018 were received.

 

A member noted a concern that the new catering contract had started in October 2018 and was working without formal agreement being signed and queried whether this had now been resolved. Members were advised that the implied contract when tendered was working well and they were still working to finalise a special request from one department before the contract was signed.

 ...  view the full minutes text for item 3c

4.

Outstanding Actions and Workplan pdf icon PDF 46 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Board noted the various outstanding actions and the updates provided thereon.

 

The Chairman requested that action 5 concerning the Strategic Plan remain on the actions list for the January meeting.

 

Concerning action 5, Members were advised that Officers had entered into conversations with the Hampstead Heath Events Team and were awaiting an offer for how they could work together on the Hampstead Heath 30 years celebration.

 

All other actions were complete or covered on the agenda.

 ...  view the full minutes text for item 4.

5.

Management Report by the Centre's Directors pdf icon PDF 409 KB

Report of the Managing Director.

 ...  view the full agenda text for item 5.

Minutes:

Members received a report of the Managing Director providing updates from the Barbican Directors on their respective areas. The following comments were made:

 

·         It was noted that many Members were involved in the successful Informal Session of the Boards of the Barbican Centre and Guildhall School on 26 September 2018.

 

·         The Managing Director and Deputy Chairman represented the Board at a Digital Culture Event which was attended by the Secretary of State for Digital, Culture, Media and Sport and the Minister for Culture.

 

·         Modern Couples opened in the main gallery on 10 October with critical success. It was noted that visitor numbers were slightly under target but was expected to improve.

 

·         The Chairman hosted the Barbican’s first Annual Residents Reception on 30 October with a private viewing of Modern Couples and drinks reception for Barbican residents. The Chairman gave thanks to Wendy Mead for her assistance in organising the event.

 

·         Members were advised that a new format was being used for classical musicals and had been popular with young audiences.

 

·         Squish Space launched in October providing an inclusive, sensory environment full of playful ideas for under 5s and their parents/carers. This space has already received over 3,000 visitors.

 

·         The Barbican Box 2018/19 launched in September. The Centre was working with a number of theatre companies with the programme aiming to diversify audiences.

 

·         Members were advised that the new vision for Operations and Buildings was to create an environment that enables and inspires others to achieve their best. This would be achieved by providing services that were compliant, efficient and appropriate.

 

·         The Projects and Engineering team have continued to deliver an unprecedented level of work with fewer people following the restructure of two separate teams. A number of projects have now been delivered including works to the Hall, foyers, kitchens, Green

 ...  view the full minutes text for item 5.

6.

Banksy Artwork - Barbican Exhibition Halls pdf icon PDF 1 MB

Joint report of the Managing Director of the Barbican Centre, the Director of Built Environment and the Assistant Town Clerk & Culture Mile Director.

 ...  view the full agenda text for item 6.

Minutes:

The Board considered a joint report of the Managing Director of the Barbican Centre, Director of Built Environment and the Assistant Town Clerk & Culture Mile Director providing an update on the Banksy artworks, how they have been maintained to date, the public reception, associated reputational risks to the City of London Corporation and a proposed solution for the medium-term future. The following comments were made:

 

·         In response to a query regarding the associated costs, Members were advised that they were minor.

 

·         A Member queried whether there had been any further complaints from nearby residents following an email that was sent to Members. The Chairman confirmed that only one complaint had been received.    

 

RESOLVED – That Members:-

 

·         Approve the continuation of the Barbican Centre’s active management of the artwork and all associated costs;

 

·         Note that the Board has the right to review this position, in consultation with the wider City of London Corporation should the need arise.

 

 ...  view the full minutes text for item 6.

7.

Modern Slavery statement 2018/19 - Barbican Centre pdf icon PDF 80 KB

Report of the Artistic Director.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

The Board considered a report of the Artistic Director presenting a draft Modern Slavery statement covering the 2018/19 financial year.

 

The Chairman noted that the Corporation had now developed its own slavery policy which was aligned with the Barbican’s policy. The Board agreed that it made sense to adopt the current statement for the year and then completely align with the Corporation’s policy in future which would cut down on work.

 

RECEIVED.

 ...  view the full minutes text for item 7.

8.

MUSIC: ANNUAL UPDATE (public section) pdf icon PDF 224 KB

Report of the Artistic Director.

 

(N.B. – To be read in conjunction with the non-public report at Item 13)

 ...  view the full agenda text for item 8.

Minutes:

The Board received a report of the Director of Arts providing an update on Barbican Music department’s activities and performance over the past year setting out the opportunities, challenges and plans for the coming period within the context of the Barbican’s overall vision and mission and Strategic Business Plan.

 

RECEIVED.

 ...  view the full minutes text for item 8.

9.

Questions on Matters Relating to the Work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 9.

10.

Any other Business that the Chairman considers Urgent

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 10.

11.

Exclusion of the Public

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

 

 ...  view the full agenda text for item 11.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

12-28

3

 

 

 

 

 ...  view the full minutes text for item 11.

12a

Non-Public Board Minutes

To agree the non-public minutes of the Barbican Centre Board meeting held on 19 September 2018

 ...  view the full agenda text for item 12a

Minutes:

The non-public minutes and summary of the Board meeting held on 19 September

2018 were approved.

 ...  view the full minutes text for item 12a

12b

Non-Public Minutes of the Finance Committee

To receive the non-public minutes of the Finance Committee of the Barbican Centre Board held on 5 November 2018 (TO FOLLOW).

 ...  view the full agenda text for item 12b

Minutes:

The draft non-public minutes of the Finance Committee meeting held on 5 November 2018 were received.

 ...  view the full minutes text for item 12b

12c

Non-Public Minutes of the Risk Committee

To receive the non-public minutes of the Risk Committee of the Barbican Centre Board held on 5 November 2018 (TO FOLLOW).

 ...  view the full agenda text for item 12c

Minutes:

The draft non-public minutes of the Risk Committee meeting held on 5 November 2018 were received.

 

 ...  view the full minutes text for item 12c

13.

MUSIC: ANNUAL UPDATE (non-public section)

To be read in conjunction with Item 8.

 ...  view the full agenda text for item 13.

Minutes:

The Board received a non-public report of the Director of Arts providing an update on Barbican Music department’s activities and performance over the past year setting out the opportunities, challenges and plans for the coming period within the context of the Barbican’s overall vision and mission and Strategic Business Plan.

 

 ...  view the full minutes text for item 13.

14.

LSO ANNUAL REVIEW

Report of the Managing Director, London Symphony Orchestra.

 ...  view the full agenda text for item 14.

Minutes:

Kathryn McDowell, Managing Director of the London Symphony Orchestra (LSO), provided the Board with an update on the LSO’s activities and financial position and gave an overview of the Orchestra’s future plans.

 

 ...  view the full minutes text for item 14.

15.

Centre for Music Update

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 15.

Minutes:

The Board considered a report of the Director of Operations & Buildings providing Members with an update concerning the Centre for Music (C4M).

 ...  view the full minutes text for item 15.

16.

Throw of Dice waiver paper

Report of the Head of HR.

 ...  view the full agenda text for item 16.

Minutes:

The Board were advised that this report would now come to the January Board.

 ...  view the full minutes text for item 16.

17.

Equality and Inclusion update

Joint report of the Head of HR and the Artistic Director.

 ...  view the full agenda text for item 17.

Minutes:

The Board considered a joint report of the Head of HR and the Artistic Director. providing an update on equality and inclusion processes and the Centre’s approach

since the annual update was presented at to the Board in July.

 

 ...  view the full minutes text for item 17.

18.

Exhibition Halls update

Oral update – the Managing Director to be heard.

 ...  view the full agenda text for item 18.

Minutes:

The Board received an oral update from the Managing Director in respect of the Exhibition Halls.

 

 

 

 ...  view the full minutes text for item 18.

19.

*BARBICAN BUSINESS REVIEW - SEPTEMBER ACCOUNTS (PERIOD 6)

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 19.

Minutes:

The Board received a report of the Chief Operating & Financial Officer setting out the Business Review for the 2018 Period 6 accounts.

 ...  view the full minutes text for item 19.

20.

*BARBICAN COMMERCIAL PROGRAMME - PHASE 3

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 20.

Minutes:

The Board received a report of the Chief Operating & Financial Officer providing Members with an update on the Barbican Commercial Programme (Phase 3).

 ...  view the full minutes text for item 20.

21.

*BARBICAN BUDGET 2019/20

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 21.

Minutes:

The Board considered a report of the Chief Operating & Financial Officer providing Members with an update on the 2019/20 Barbican budget.

 

 ...  view the full minutes text for item 21.

22.

*DEVELOPMENT REVIEW

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 22.

Minutes:

The Board received a report of the Chief Operating & Financial Officer providing Members with an update on the review of the Barbican Development function completed by specialist agency Philanthropy Company setting out the key themes of the report and an agenda for change.

 ...  view the full minutes text for item 22.

23.

*BARBICAN CENTRE CWP AND ADDITIONAL CAPITAL FUNDS FOR CITY FUND PROPERTIES UPDATE REPORT (INCLUDING NON-CAP AND INVESTMENT PROJECTS)

Report of the Director of Operations and Buildings.

 ...  view the full agenda text for item 23.

Minutes:

The Board received a report of the Director of Operations and Buildings providing Members with an update on the Centre’s building and refurbishment projects that fall under the Cyclical Works Programme (CWP) and additional Capital Funds for City Fund Properties Update Report (including Non-Cap and Investment projects).

 ...  view the full minutes text for item 23.

24.

*RISK UPDATE

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 24.

Minutes:

The Board received a report of the Director of Operations and Buildings advising Members of the risk management system in place at the Barbican, updating on the significant risks that had been identified and outlining measures for mitigation of these risks.

 ...  view the full minutes text for item 24.

25.

Questions relating to the work of the Board

Minutes:

There were no questions.

 

 ...  view the full minutes text for item 25.

26.

Any other business the Chairman considers urgent

Minutes:

There were no urgent items.

 

 ...  view the full minutes text for item 26.

27.

Change Programme - Barbican Centre/Guildhall School of Music & Drama Operations & Services

Director of Operations & Buildings, Barbican/Guildhall School of Music & Drama.

 ...  view the full agenda text for item 27.

Minutes:

The Board considered and approved a report of the Director of Operations & Buildings concerning the Change Programme.

 

 ...  view the full minutes text for item 27.

28.

Facilities Update paper

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 28.

Minutes:

The Board considered and approved a report of the Chief Operating & Financial Officer concerning the Facilities Update.

 

 ...  view the full minutes text for item 28.

 


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