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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Leanne Murphy
tel. no.: 020 7332 3008  Email: leanne.murphy@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Deputy Tom Sleigh, Simon Duckworth, Alderman David Graves, Trevor Phillips and Jenny Waldman.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

MINUTES

Minutes:

3a

Board Minutes pdf icon PDF 83 KB

To approve the public minutes and summary of the Barbican Centre Board meeting held on 21 November 2018.

 ...  view the full agenda text for item 3a

Minutes:

The public minutes and summary of the Board meeting held on 21 November

2018 were approved.

 

 ...  view the full minutes text for item 3a

3b

Minutes of the Finance Committee pdf icon PDF 56 KB

To receive the draft public minutes of the Finance Committee of the Barbican Centre Board meeting held on 8 January 2019.

 ...  view the full agenda text for item 3b

Minutes:

The draft public minutes of the Finance Committee meeting held on 8 January 2019 were received.

 ...  view the full minutes text for item 3b

4.

Outstanding Actions and Work Plan pdf icon PDF 49 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Board noted the various outstanding actions and the updates provided thereon. The workplan for Board meetings in 2019 was also noted and the Chairman advised that the retail review report was missing under the March meeting.

 ...  view the full minutes text for item 4.

5.

Annual Review of Terms of Reference pdf icon PDF 51 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 5.

Minutes:

The Board considered a report of the Town Clerk which presented the Board’s terms of reference for review. Members were also asked to consider whether the current meeting frequency was appropriate.

 

Members had no changes to the terms of reference or frequency of meetings.

 

RESOLVED - That:-

 

·       the terms of reference of the Board be approved without amendment for submission to the Court in April 2019;

 

·         no change be required to the frequency of the Board’s meetings.  

 

 ...  view the full minutes text for item 5.

6.

Management Report by the Centre's Directors pdf icon PDF 298 KB

Report of the Managing Director.

 ...  view the full agenda text for item 6.

Minutes:

The Board received a report of the Managing Director providing updates from

the Barbican Directors on their respective areas. The following comments were

made:

 

·         The Managing Director advised Members that a proposal requesting £3.5m had gone to the Policy & Resource Committee but this was considered too high and approved at the lower than the requested amount of £2.5m. A proposal for £2.5m went to the Court of Common Council on 10 January 2019 for approval to fund the next stage of the C4M project and was approved. The Managing Director confirmed that details of the project’s concept designs were made public on 21 January 2019 and the launch has generated significant interest in the media. 

 

·         The Managing Director drew Member’s attention to the new method of helping to assess the Corporation’s departments’ business plans due to be introduced as detailed within the report. Under this new method, ‘clusters’ of departments will present their outline plans to relevant Chairmen and Deputy Chairmen for discussion and evaluation. It was noted that the Barbican has been clustered with the Town Clerk’s Cultural Services, the Guildhall School of Music and Drama, and Open Spaces.

 

·         The Artistic Director advised Members that whilst the Modern Couples exhibition had been a critical success, it had not met its income targets which would provide valuable lessons for future exhibitions.

 

·         The Artistic Director noted a query which was raised at the Risk Committee concerning the mother with dementia in A Family Outing – 20 Years On and her ability to provide informed consent to perform in the performance. She confirmed that dementia awareness training had been undertaken and that a doctor was working with the performance and supporting the mother.

 

·         The Director of Learning & Engagement highlighted the ongoing strengthening relationship between the City of London Corporation and London Borough

 ...  view the full minutes text for item 6.

7.

Safeguarding Policy pdf icon PDF 129 KB

Report of the Head of HR, Barbican.

 ...  view the full agenda text for item 7.

Minutes:

The Board considered a report of the Head of HR setting out the updated Barbican Safeguarding Policy.

 

RESOLVED – That Members approved the updated safeguarding policy.

 ...  view the full minutes text for item 7.

8.

Update on the Barbican Strategic Plan pdf icon PDF 223 KB

Joint report of the Managing Director and Artistic Director.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

The Board received a joint report of the Managing Director and Artistic Director providing an update on the Barbican’s Strategic Plan projects.

 

Members were advised that the report provided a detailed update on the strategic plan projects following pertinent comments from a Member at the previous Board meeting. it also set out the identified areas for improvement since the last report and an update on the change of process which offered a more holistic approach.

 

In response to a query regarding the use of high-level metrics and KPIs, Members were advised that whilst the strategic business plan had been aligned with the City Business Plan, the specific measures for success were broad and the exploration of KPIs provided a managed way to track progress.

 

It was noted that the City Business Plan would come to a future Board meeting.

 

RECEIVED. 

 

 ...  view the full minutes text for item 8.

9.

City of London Visitor Strategy 2019/23 pdf icon PDF 62 KB

Report of the Assistant Town Clerk and Culture Mile Director.

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

The Board received a report of the Assistant Town Clerk and Culture Mile Director providing an update on the City of London Corporation’s Visitor Strategy for 2019-23.

 

RESOLVED - That Members note the draft City of London Visitor Destination Strategy (2019-2023) as shown in appendix 1 and provide feedback as relevant.

 

 ...  view the full minutes text for item 9.

10.

Theatre & Dance: Annual presentation pdf icon PDF 301 KB

Report of the Artistic Director.

(N.B. – To be read in conjunction with the non-public report at Item 15)

 ...  view the full agenda text for item 10.

Minutes:

The Board received a report of the Artistic Director providing an update on performance over the past year and setting out the Theatre department's strategy and planning for the coming period, in the context of the Barbican's Strategic Plan and the City of London Corporate plan.

 

RECEIVED.

 ...  view the full minutes text for item 10.

11.

Questions on Matters Relating to the Work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 11.

12.

Any other Business that the Chairman considers Urgent

Minutes:

There was one urgent item:

 

The Chairman congratulated the Artistic Director on her 20th year working at the Barbican Centre noting her achievements specifically as a mentor and advocate for women in the arts. The Chairman was pleased to advise Members that this work had earned her a Freedom of The City marking 100 years of women’s suffrage.

 ...  view the full minutes text for item 12.

13.

Exclusion of the Public

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

 

 ...  view the full agenda text for item 13.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

14-24

3

25

1, 2 & 3

 

 

 ...  view the full minutes text for item 13.

14.

Non-Public Minutes

Minutes:

14a

Non-Public Board Minutes

To agree the non-public minutes of the Barbican Centre Board meeting held on 21 November 2018.

 ...  view the full agenda text for item 14a

Minutes:

The non-public minutes and summary of the Board meeting held on 21 November 2018 were approved.

 

 ...  view the full minutes text for item 14a

14b

Non-Public Minutes of the Finance Committee

To receive the draft non-public minutes of the Finance Committee of the Barbican Centre Board held on 8 January 2019.

 ...  view the full agenda text for item 14b

Minutes:

The draft non-public minutes of the Finance Committee meeting held on 8 January 2019 were received.

 

 ...  view the full minutes text for item 14b

15.

Theatre & Dance: Annual presentation (Non-Public Section)

To be read in conjunction with Item 10.

 ...  view the full agenda text for item 15.

Minutes:

The Board received the non-public appendices to be read in conjunction with item 10.

 ...  view the full minutes text for item 15.

16.

Update - Exhibition Halls & Beech Street

Report of the Managing Director.

 ...  view the full agenda text for item 16.

Minutes:

The Board received a report of the Managing Director providing an update on the redevelopment of the Exhibition Halls and Beech Street Transformation Project.

 

 

 ...  view the full minutes text for item 16.

17.

No Deal Brexit Planning

Report of the Managing Director.

 ...  view the full agenda text for item 17.

Minutes:

The Board received a report of the Managing Director setting out the key areas of business likely to be affected by a No Deal Brexit and the potential impact this could have on the Barbican’s work.

 

 ...  view the full minutes text for item 17.

18.

*Bad Debts Annual Update

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 18.

Minutes:

The Board considered a report of the Chief Operating & Financial Officer providing Members with an annual update on bad debts for the Barbican for the period up to December 2017 and one item from March 2018.

 ...  view the full minutes text for item 18.

19.

*Non-Compliant Waiver Report for a Consultant Creative Producer

Report of the Managing Director, Barbican Centre.

 ...  view the full agenda text for item 19.

Minutes:

The Board considered a non-compliant waiver report of the Managing Director of the Barbican Centre concerning the contract of a Consultant Creative Producer.

 

 ...  view the full minutes text for item 19.

20.

*Barbican Business Review - November Accounts (Period 8)

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 20.

Minutes:

The Board received a report of the Chief Operating & Financial Officer setting out the Business Review for the November 2018 Period 8 accounts.

 

 ...  view the full minutes text for item 20.

21.

*Risk Update

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 21.

Minutes:

The Board received a report of the Director of Operations & Buildings updating Members on the key risks facing the Centre and detailing the steps being taken to mitigate these risks.

 

 ...  view the full minutes text for item 21.

22.

*Barbican Centre CWP and Additional Capital Funds for City Fund Properties Update Report (including Non-Cap and Investment projects)

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 22.

Minutes:

The Board received a report of the Director of Operations and Buildings providing Members with an update on the Centre’s building and refurbishment projects that fall under the Cyclical Works Programme (CWP) or any of the following schemes: ‘Additional Capital Funds for City Fund Properties’ (i.e. Fire Safety projects), Non-CAP and Security and Investment projects.

 

 ...  view the full minutes text for item 22.

23.

Questions relating to the work of the Board

Minutes:

There was one question.

 

 ...  view the full minutes text for item 23.

24.

Any other business the Chairman considers urgent

Minutes:

There was one urgent item.

 

 ...  view the full minutes text for item 24.

25.

Confidential Board Minutes

To agree the confidential minutes of the Barbican Centre Board meeting held on 21 November 2018.

 

 ...  view the full agenda text for item 25.

Minutes:

The Board approved the confidential minutes of the meeting held on 21 November 2018.

 

 

 ...  view the full minutes text for item 25.

 


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