Agenda and minutes

Apologies were received from Alderman David Graves, Vivienne Littlechild, Brian McMaster, Wendy Mead and Christopher Purvis.

There were no declarations.

To approve the public minutes and summary of the Barbican Centre Board meeting held on 25 September 2013.

The public minutes and summary of the meeting held on 25 September 2013.

To receive the public minutes and summary of the Finance Committee of the Barbican Centre Board meeting held on 12 November 2013 (To Follow).

The public minutes and summary of the Finance Committee of the Barbican Centre Board meeting held on 12 November 2013 were received.

To receive the public minutes and summary of the Risk Committee of the Barbican Centre Board held on 14 October 2013.

The public minutes and summary of the Risk Committee of the Barbican Centre Board meeting held on 14 October 2013 were received.

To receive the public minutes and summary of the meeting held on 6 November 2013.

The public minutes and summary of the Nominations Committee meeting held on 6 November 2013 were received.

Matters Arising

The Chairman updated Board Members on the results of the Skills and Effectiveness Survey and thanks Members for their participation.

Report of the Managing Director.

The Board received a report of the Managing Director providing an update from the Barbican Centre’s Directors.

The Director of Arts noted that the Centre was receiving excellent critical reception for its recent activities, particularly Illuminating Britten and the Pop Art Exhibition. These events were not quite reaching the ambitious box office targets set.

The Operations and Buildings Director informed Members that there had been three demonstrations at the Centre relating to Gergiev but that the Security Team at the Centre had managed these well to avoid disruption to any performances. He added that the LFS letting scheme was progressing, practical completion had been awarded on the Flying System project and a resolution to the fumes in Cinema 3 would be completed by early December 2013.

Verbal update by the Head of Human Resources.

The Board received a verbal update from the Head of Human Resources (HR) at the Centre regarding the Barbican’s Safeguarding Policy.

The Head of HR informed the Board that the Centre did have its own policy and the Centre would continue to ensure relevant training was provided to staff and the policy was regularly updated in line with industry standard guidelines.

In response to a Member’s question, it was agreed that the Guildhall School of Music and Drama Safeguarding Policy would be circulated to Board Members as this policy covered the Centre’s collaborative work with that organisation.

There were no questions.

Appointment of a Member to serve on the Risk Committee

RESOLVED– That Stuart Fraser be appointed to serve on the Risk Committee of the Barbican Centre Board as the City Corporation Finance Committee representative.

Appointment of External Members

RESOLVED– That the recommendation from the Nominations Committee be endorsed and Brian McMaster and Keith Salway be re-appointed to serve on the Board for a term of 3 years to expire in March 2017.

Cultural Hub Working Party

The Board received a resolution of the Policy and Resources Committee and proceeded to elect a representative to serve on the Cultural Hub Working Party.

RESOLVED– That Deputy Catherine McGuinness, as Chairman for the time being, be elected to serve on the Cultural Hub Working Party as the Barbican Centre Board’s representative.

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

To agree the non-public Minutes of the Barbican Centre Board meeting held on 25 September 2013.

The non-public minutes of the meeting held on 25 September were approved.

To receive the non-public minutes of the Finance Committee of the Barbican Centre Board held on 12 November 2013 (to follow).

The Board received the non-public minutes of the Finance Committee of the Barbican Centre Board meeting held on 12 November 2013.

To receive the non-public minutes of the Risk Committee of the Barbican Centre Board held on 14 October 2013.

The Board received the non-public minutes of the Risk Committee of the Barbican Centre Board meeting held on 14 October 2013.

Non-public minutes of the Nominations Committee of the Barbican Centre Board held on 6 November 2013.

The non-public minutes of the Nominations Committee of the Barbican Centre Board meeting held on 6 November 2013.

Report of the Town Clerk.

The Board received a report of the Town Clerk detailing Outstanding Actions.

Presentation by the Head of Marketing.

The Board received a presentation by the Head of Marking at the Barbican Centre.

At this point, the time limit for Committee meetings as set out in Standing Order 40 had been reached, but there being a two-thirds majority of the Committee present who voted in favour of an extension, the Committee agreed to continue the meeting.

Joint report of the Managing Director and the City Surveyor (to follow).

The Board approved a joint decision of the Managing Director, Barbican Centre and the City Surveyor.

Report of the Chief Operating and Financial Officer.

N.B. included at the end of the appendices is a Period 7 update to this Business Review following the recent Finance Committee of the Barbican Centre Board meeting.  

The Board received a report of the Chief Operating and Financial Officer.

Report of the Chief Operating and Financial Officer.

The Board received a report of the Chief Operating and Financial Officer.

Report of the Director of Audiences and Development.

The Board received a report of the Director of Audiences and Development.

Report of the IT Project Manager.

The Committee received a report of the Director of Audiences and Development.

Report of the Operations and Buildings Director.

The Committee received a report of the Operations and Buildings Director. 

Verbal update by the Operations and Buildings Director.

The Board received a verbal update of the Operations and Buildings Director.

There were no questions.

There were no urgent items.