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Contact: John Cater
tel. no.: 020 7332 1426  Email: john.cater@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Mark Bostock, Karina Dostalova, Caroline Haines, Gregory Lawrence, Tim Levene, Oliver Lodge, James de Sausmarez, Sir Michael Snyder, Deputy James Thomson and Philip Woodhouse.

 

 

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations of interest.

 

 

 ...  view the full minutes text for item 2.

3.

Minutes of the previous meeting pdf icon PDF 257 KB

To agree the public minutes of the meeting held on 23rd January 2018.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the public minutes of the meeting held on 23rd January be approved as an accurate record.

 

 ...  view the full minutes text for item 3.

4.

Outstanding actions from previous meetings pdf icon PDF 114 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Minutes:

Members received a report of the Town Clerk which set out outstanding actions from previous meetings of the Committee.

 

RESOLVED – that Members noted the report.

 ...  view the full minutes text for item 4.

5.

Report of the work of the Sub-Committees pdf icon PDF 165 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 5.

Minutes:

Members received a report of the Town Clerk which advised Members of the key discussions which had taken place during recent meetings of the Committee’s Sub-Committees.

 

RESOLVED – that Members noted the report.

 ...  view the full minutes text for item 5.

6.

Draft public Minutes of Sub-Committees

To note the draft minutes of the following Sub-Committee meetings:

 ...  view the full agenda text for item 6.

Minutes:

Members noted the draft public minutes of the following Sub-Committee meetings:

-       Joint Meeting of the Resource Allocation and Efficiency & Performance Sub-Committees on 18th January;

-       Efficiency and Performance Sub-Committee held on 30th January 2018

 

 ...  view the full minutes text for item 6.

6a

Draft public minutes of the Efficiency and Performance Sub-Committee held on 30 January 2018 pdf icon PDF 184 KB

Minutes:

RESOLVED – That the public minutes of the Efficiency & Performance Sub-Committee meeting held on 30 January 2018 be noted.

 ...  view the full minutes text for item 6a

6b

Minutes of the Joint Resource Allocation and Efficiency & Performance Sub-Committees Meeting pdf icon PDF 178 KB

Minutes:

RESOLVED – That the public minutes of the Joint Resource Allocation and Efficiency & Performance Sub-Committee meeting held on 18 January 2018 be noted.

 

 ...  view the full minutes text for item 6b

7.

Write Off Report of Irrecoverable NNDR and Council Tax

Report of The Chamberlain.

 ...  view the full agenda text for item 7.

Minutes:

Members received a Report of the Chamberlain concerning irrecoverable non-domestic rates and council tax.

 

RESOLVED – that Members approved the following:

 

·         Approve the write-off of irrecoverable non-domestic rates in the sum of £1,359,478 noting that £389,593 will be met by the City Corporation and £11,483 from the premium

 

·         Approve the write-off of irrecoverable council tax in the sum of £4,087.

 

 

 ...  view the full minutes text for item 7.

8.

Corporate Services: Incentivising Efficient Demand Management pdf icon PDF 200 KB

Report of The Chamberlain.

 ...  view the full agenda text for item 8.

Minutes:

Members received a Report of the Chamberlain concerning internal services charging with the Corporation.

 

The Chairman asked the Comptroller as to whether the legal department at the Corporation were, in principle, supportive, of an internal trading account being created for legal services. The Comptroller responded that he was supportive, although there were a few areas where it would difficult to scope the full value of legal services (e.g. child protection). Overall, the initiative was welcome, as it created a situation “where officers would have a greater appreciation and understanding of the financial cost of utilizing the Corporation’s legal services”.   

 

Members were supportive, emphasising that internal charging for legal services made the most sense to begin with. The Deputy Chairman suggested that officers should report back to the Committee with a progress report in twelve months.

 

A Member queried what policy the Corporation had for using external lawyers. In response, the Comptroller confirmed that this was on a case-by-case basis; when the legal services department lacked particular experience and/or capacity, external lawyers were engaged. It was also worth pointing out that independent counsel was sought throughout the year for a variety of issues.  

 

RESOLVED – that Members approved the following:

 

·         the creation of an internal trading account for the provision of all legal

services by the Comptroller and City Solicitor.

 

·         Delegated authority to the Chamberlain to amend budgets to facilitate the legal

services internal trading account.

 

·         the principle that work above business as usual which requires additional corporate support service resource should be charged to the department/programme and to receive a further report on the detailed implementation.

 

 ...  view the full minutes text for item 8.

9.

Chamberlain's Department Risk Management - Monthly Report pdf icon PDF 148 KB

Report of The Chamberlain.

 ...  view the full agenda text for item 9.

Minutes:

Members received a report of the Chamberlain which provided updates regarding the top risks within the Departmental Risk Register.

 

The Deputy Chairman (who also serves as the Chairman of the Information Technology Sub-Committee) confirmed that a deep dive on the CR16 Risk (Information Security) would be coming back to the IT Sub Committee.

 

RESOLVED – that Members noted the report.

 ...  view the full minutes text for item 9.

10.

Central Contingencies pdf icon PDF 88 KB

Report of the Chamberlain.

 ...  view the full agenda text for item 10.

Additional documents:

Minutes:

Members received a report of the Chamberlain which provided Members with information regarding the current balance of the Finance Committee Contingency Funds for the current year.


RESOLVED – that Members noted the report.

 ...  view the full minutes text for item 10.

11.

Chamberlain's Business Plan - Quarter three Update pdf icon PDF 192 KB

Report of The Chamberlain.

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

Members received a Report of the Chamberlain concerning the department’s business plan.

 

RESOLVED – that Members noted the Report.

 ...  view the full minutes text for item 11.

12.

Revenue Budget Monitoring to December 2017 pdf icon PDF 217 KB

Report of The Chamberlain.

 ...  view the full agenda text for item 12.

Additional documents:

Minutes:

Members received a Report of the Chamberlain concerning revenue and budgeting monitoring.

 

RESOLVED – that Members noted the Report.

 ...  view the full minutes text for item 12.

13.

City Fund 2018/19 Budget Report and Medium Term Financial Strategy pdf icon PDF 299 KB

Report of The Chamberlain.

 ...  view the full agenda text for item 13.

Additional documents:

Minutes:

Members received items 13 and 14 together. These concerned Reports of the Chamberlain regarding the 2018/19 Budget & the medium term financial strategy, and the Revenue and Capital Budgets for 2017/18 and 2018/19.

 

The Deputy Chamberlain delivered a brief overview of both items, she emphasised several points, including:

 

-       The City’s Council Tax rate remained the third lowest of all local authority areas in Greater London.

-       Business rates remained a political hot topic, the City was making efforts to support small and medium sized businesses in the square mile, but increases were being introduced by central government and the GLA

-       Capital Expenditure would bear down on City Fund from 2019/20 onwards

-       City Fund was currently in a good position, but the Police Budget remained a concern – reserves were being drawn down to plug the deficit.

 

A Member suggested that the issue of Rates for small businesses was very serious, she had received several messages from her constituents concerned with the increases. It was incumbent on the City to speak out for and support SME’s in the Square Mile.

 

In response to a query from a Member about progress on the Police’s finances, the Chairman emphasises that while resources were finite and effective financial management was critical, the Police were being given the time to implement the Deloitte Review’s findings – these were sensible options that could deliver significant efficiencies.

 

The Commissioner stressed that the Police were working hard to deliver and that they were committed to efficiency, he emphasised that “the Deloitte Review was not about cuts, it was about transformation”. The Commissioner confirmed that he would be speaking to the Efficiency & Performance Sub (Finance) Committee on 21st March to discuss more about the Police’s plans for efficiencies and value-for-money.

 

A Member expressed his concern that

 ...  view the full minutes text for item 13.

14.

Revenue and Capital Budgets 2017/18 and 2018/19 pdf icon PDF 350 KB

Report of The Chamberlain.

 ...  view the full agenda text for item 14.

Minutes:

Members received a Report of the Chamberlain concerning the Revenue and Capital Budgets for 2017/18 and 2019/19.

 

This Item was taken with Item 13 so for the discussion points, please see above.

 

RESOLVED – that Members approved the following:

 

·         Note the latest revenue budgets for 2017/18.

 

·         Agree the 2018/19 revenue budgets, subject to any amendments on the City Fund that may be agreed in relation to the report on “City Fund – 2018/19 Budget Report and Medium Term Financial Strategy?.

 

·         Agree the Capital budgets.

 

·         Delegate authority to the Chamberlain to determine financing of the capital budgets.

 

·         Endorse this report for onward approval to the Court of Common Council.

 ...  view the full minutes text for item 14.

15.

Report of Action Taken pdf icon PDF 78 KB

Report of The Town Clerk.

 ...  view the full agenda text for item 15.

Minutes:

Members received a Report of the Town Clerk concerning the delegated authorities and urgency actions taken since the last meeting of the Committee – the report detailed a request for delegated authority to approve a bid from the Bridge House Estates (BHE)

Strategic Review Fund.

 

The Chairman requested that the Chamberlain review the financial thresholds for these types of requests. Members were supportive of officers looking at raising the threshold. Officers would examine the proposal and report back in due course.

 

RESOLVED – that Members noted the Report.

 ...  view the full minutes text for item 15.

16.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 

 ...  view the full minutes text for item 16.

17.

Any Other Business that the Chairman considers urgent

Minutes:

The following item of urgent business were raised:

 

The Chairman informed Members that the Finance Committee on 13 March had been cancelled. The Next meeting was scheduled for 10 April.

 

 ...  view the full minutes text for item 17.

18.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 18.

Minutes:

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 

 

 

 ...  view the full minutes text for item 18.

19.

Non-public minutes of the previous meeting

To agree the non-public minutes of the meeting held on 23 January 2018.

 ...  view the full agenda text for item 19.

Minutes:

The non-public minutes of the meeting held on 23rd January were approved as an accurate record.

 ...  view the full minutes text for item 19.

20.

Outstanding actions from non-public minutes of previous meetings

Report of the Town Clerk.

 ...  view the full agenda text for item 20.

Minutes:

Members noted a report of the Town Clerk which set out outstanding actions from previous non-public minutes of the Committee.

 ...  view the full minutes text for item 20.

21.

Report of the work of the Sub-Committees - non-public issues

Report of the Town Clerk.

 ...  view the full agenda text for item 21.

Minutes:

Members noted a report of the Town Clerk which advised them of the key discussions which had taken place during non-public session at recent meetings of the Committee’s Sub-Committees.

 ...  view the full minutes text for item 21.

22.

Draft Non-public minutes of Sub-Committees

To note the draft non-public minutes of the following Sub-Committee meetings:

 ...  view the full agenda text for item 22.

Minutes:

The Committee noted the draft non-public minutes of the following Sub-Committee meetings:

-        Efficiency and Performance Sub-Committee held on 30 January;

-        Joint Meeting of the Resource Allocation and Efficiency and Performance Sub-Committee held on 18 January

 ...  view the full minutes text for item 22.

22a

Draft non-public minutes of the Efficiency and Performance Sub-Committee held on 30 January 2018

Minutes:

The non-public minutes of the Efficiency & Performance Sub-Committee meeting held on 30 January 2018 were noted.

 ...  view the full minutes text for item 22a

22b

Draft Non-Public Minutes of the Joint Resource Allocation and Efficiency & Performance Sub-Committees Meeting

Minutes:

The non-public minutes of the Finance Grants Sub-Committee meeting held on 18 January were noted.

 ...  view the full minutes text for item 22b

23.

Housing Responsive Repairs, Maintenance and voids service - Procurement Stage 1

Report of The Chamberlain.

 ...  view the full agenda text for item 23.

Minutes:

Members considered a joint Report of The Chamberlain and the Department for Community and Children’s Services.

 ...  view the full minutes text for item 23.

24.

Lord Mayor's Show - Hostile Vehicle Mitigation

Report of The Town Clerk.

 ...  view the full agenda text for item 24.

Minutes:

Members considered a Report of The Town Clerk.

 ...  view the full minutes text for item 24.

25.

Finsbury Circus Garden: Compensation progress

Report of the Director of Open Spaces.

 ...  view the full agenda text for item 25.

Minutes:

Members considered a Report of the Director of Open Spaces.

 ...  view the full minutes text for item 25.

26.

Action and Know Fraud Centre -Contract Service Budget

Report of The Commissioner of the City of London Police.

 ...  view the full agenda text for item 26.

Minutes:

Members received a Report of the Commissioner of the City of London Police.

 ...  view the full minutes text for item 26.

27.

Non-Domestic Rates - Review of Discretionary Rate Relief

Report of The Chamberlain.

 ...  view the full agenda text for item 27.

Minutes:

Members received a Report of the Chamberlain.

 ...  view the full minutes text for item 27.

28.

City Fund Annual Strategy Report

Report of The City Surveyor.

 ...  view the full agenda text for item 28.

Minutes:

Members received a Report of the City Surveyor.

 ...  view the full minutes text for item 28.

29.

City's Estate: Hamilton House, Victoria Embankment EC4 - Disposal of New 150 Year Lease

Report of The City Surveyor.

 ...  view the full agenda text for item 29.

Minutes:

Members considered a Report of the City Surveyor.

 ...  view the full minutes text for item 29.

30.

Town Clerk to be heard concerning the Replacement of Servery Counter to Third Floor Guildhall Club Servery Kitchen

Minutes:

Members considered a verbal report of The Town Clerk and The City Surveyor.

 ...  view the full minutes text for item 30.

31.

Non-public questions on matters relating to the work of the Committee

Minutes:

There were no non-public questions relating to the work of the Committee.

 ...  view the full minutes text for item 31.

32.

Any Other Business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

Members considered two items of urgent business relating to 2 Kennington Road and Old Bailey fire safety measures.

 

 ...  view the full minutes text for item 32.

 


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