Agenda and minutes

Apologies were received from Lucy Frew, Judith Pleasance and Keith Salway.

There were none.

To approve the public minutes and summary of the meeting held on 19 November 2014.

The public minutes and summary of the meeting held on 19 November 2014 were agreed.

Meeting dates and times

A number of Members noted that this Committee’s next meeting was close to Easter and, given the proximity to the Easter break, a number would be unable to make the meeting. In view of this and a wish to ensure a quorum, it was agreed that an alternative date should be sought and the meeting rescheduled.

Separately, a Member noted that a number of timing changes previously made to meetings were not translating correctly to Members’ diaries. The Town Clerk’s representative thanked Members for bringing this to his attention and undertook to look in to this glitch in the system.

There were no urgent items.

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

To approve the non-public minutes of the meeting held on 19 November 2014.

The non-public minutes of the meeting held on 19 November 2014 were agreed.

Report of the Town Clerk.

The Committee received a report of the Town Clerk setting out the outstanding actions list and noted the various updates and additions.

Report of the Chief Operating & Financial Officer.

The Committee received a report of the Chief Operating & Financial Officer presenting the Business Review for the Period 9 Accounts 2014/15.

Report of the Chief Operating & Financial Officer.

The Committee received a report of the Chief Operating & Financial Officer detailing the Barbican debts incurred over a three year period from 2010 to 2013 and advising of those which it was proposed be written off.

RESOLVED: That the Committee:-

·      note that the Managing Director intends to approve, under delegated authority, the write off of sixty items, each below £5,000, and

·      approves the writing-off of eight items in excess of £5,000, as detailed in the report.

Report of the Director of Arts.

The Committee received a report of the Director of Arts providing an update on the current and forecast budget position for the art gallery.

Report of the Chief Operating & Financial Officer.

The Committee received a report of the Head of Development which set out the 2014/15 fundraising results, to date, against budget.

Report of the Director of Operations & Buildings.

The Committee received a report of the Director of Operations & Buildings providing an update on the Barbican Centre’s Capital Cap programme and a number of non-Capital Cap projects.

Report of the Director of Operations & Buildings.

This report was approved by the Projects Sub Committee at its 21 January 2015 meeting.

The Committee considered and agreed a Gateway 3/4 report of the Director of Operations & Buildings relative to the replacement of intelligent lighting and systems within the Barbican Concert Hall.

Report of the Director of Operations & Buildings.

This report was approved by the Projects Sub Committee at its 21 January 2015 meeting.

The Committee considered and agreed a report of the Director of Operations & Buildings detailing the outcome of refurbishment works to the backstage area and proposing that the completed project now be closed.

Report of the Chief Operating & Financial Officer.

The Committee received a report of the Chief Operating & Financial Officer advising Members of the risk management system in place at the Barbican, updating on those significant risks which had been identified and outlining measures for mitigation of these risks.

Report of the Town Clerk.

The Committee received a report of the Town Clerk advising of two decisions taken in accordance with urgency procedures since the last meeting of the Committee.

There were no questions.

There were no urgent items.