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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Chloe Rew
tel. no.: 020 7332 1427  Email: chloe.rew@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Deputy John Absalom, Tijs Broeke, Thomas Clementi, Tracey Graham, Deputy the Revd Stephen Haines, Vivienne Littlechild, Deputy Dr. Giles Shilson and Jeremy Simons.

 

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were none.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 96 KB

To approve the public minutes of the meeting held on 13 May 2019.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED, that – the public minutes of the previous meeting held on 13 May 2019 be agreed as a correct record.

 

Matters Arising:

 

The Chairman referred to the vacancy on the Keats House Consultative Committee and requested that Members contact the Committee Clerk should they have an interest in serving on this Committee.

 

 ...  view the full minutes text for item 3.

4.

Draft Minutes of the Benefices Sub-Committee Meeting pdf icon PDF 58 KB

To receive the draft public minutes of the last meeting of Benefices Sub-Committee on 5 June 2019.

 ...  view the full agenda text for item 4.

Minutes:

RESOLVED, that – the draft minutes of the meeting of the Benefices Sub-Committee held on 5 June 2019 be received and their contents noted.

 

 ...  view the full minutes text for item 4.

5.

Brexit Update

The Cultural & Visitor Development Director to be heard.

 ...  view the full agenda text for item 5.

Minutes:

Members received an oral update of the Culture and Visitor Development Director relative to the impact of Brexit on London’s tourism sector. The Director provided statistics on current tourism trends and projections for possible changes in the future.

 

RESOLVED, that – the update be received and its contents noted.

 

 ...  view the full minutes text for item 5.

6.

City Arts Initiative - Recommendations to the Culture, Heritage and Libraries Committee pdf icon PDF 95 KB

Report of the Assistant Town Clerk & Director of Major Projects.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

Members considered a report of the Assistant Town Clerk & Director of Major Projects relative to public art proposals that had been considered at the City Arts Initiative’s meeting on 30 May 2019.

 

RESOLVED, that – Members ratify the City Arts Initiative’s recommendations in relation to the proposals as follows:

 

1.    Edward Waites – Bulls Head: decline the application, noting the proposal was unsuitable for the desired locations.

2.    Bureau of Silly Ideas – BFPB: approve the application, subject to final consent from the Highways and City Gardens Teams and implementation of the recommendations.

 

 ...  view the full minutes text for item 6.

7.

Drawdown of Charities Pool Units - Guildhall Library Centenary Fund pdf icon PDF 54 KB

Joint report of the Chamberlain and Assistant Town Clerk & Director of Major Projects.

 ...  view the full agenda text for item 7.

Minutes:

Members considered a joint report of the Chamberlain and Assistant Town Clerk & Director of Major Projects relative to the drawdown of charity pool units for the Guildhall Library Centenary Fund. The Committee was asked to approve the sale of some of the charity’s investment holdings in order to further the objectives of the Trust and support future purchases for larger cross-collection exhibitions for 2019/20.

 

RESOLVED, that – the Committee, as Trustees of the Guildhall Library Centenary Fund, agree to raise £5,000 for expected contributions in furtherance of the charity’s objectives, by selling approximately 573 Charities Pool Units on the next date on which units can be sold (1 October 2019).

 

 ...  view the full minutes text for item 7.

8.

Revenue Outturn - 2018/19 pdf icon PDF 232 KB

Joint report of the Chamberlain, Assistant Town Clerk & Director of Major Projects, Director of Open Spaces, and Director of Community & Children’s Services.

 ...  view the full agenda text for item 8.

Minutes:

Members received a joint report of the Chamberlain, Assistant Town Clerk & Director of Major Projects, Director of Open Spaces and Director of Community & Children’s Services relative to the outturn for the services overseen by the Committee in 2018/19. It was reported that the total net expenditure amounted to £30.286 million, compared to the total agreed budget of £26.751 million, representing an increase in net expenditure of £3.535 million. This increase was largely due to timing differences in cash flows for a capital grant paid to the Museum of London for preparatory costs of relocation to the Smithfield Market site.

 

RESOLVED, that – the report be received and its contents noted.

 ...  view the full minutes text for item 8.

9.

Keats House (Charity Registration No. 1053381) request to spend from charitable reserves for 2019 - 2021 pdf icon PDF 76 KB

Report of the Director of Open Spaces.

 ...  view the full agenda text for item 9.

Minutes:

Members considered a report of the Director of Open Spaces relative to a request to spend from the charitable reserves for 2019-2021 to support projects at Keats House which will take place as part of the Keats200 bicentenary programme. The report was accompanied by a presentation from the Principal Curator regarding Keats200 programming which provided context to the request.

 

RESOLVED, that – Members approve the use of up to £150,000 of the Keats House charity’s free reserves to support the delivery of special projects required at Keats House and the delivery of the Keats200 programme in the financial years 2019/20 and 2020/21.

 ...  view the full minutes text for item 9.

10.

Departmental Business Plan 2018/19 Year End - Keats House Performance pdf icon PDF 190 KB

Report of the Director of Open Spaces.

 ...  view the full agenda text for item 10.

Minutes:

Members received a report of the Director of Open Spaces relative to the 2018/19 performance by Keats House in delivering the Open Spaces Departmental Business Plan. The report included information on Keats House programming, learning programmes and an increase in visitation. It was further reported that a licensing application is underway and representations from residents and local community groups will be considered at the upcoming hearing.

 

RESOLVED, that – the report be received and its contents noted.

 

 ...  view the full minutes text for item 10.

11.

Barbican Library Community Space pdf icon PDF 80 KB

Report of the Director of Community & Children’s Services.

 ...  view the full agenda text for item 11.

Minutes:

Members received a report of the Director of Community & Children’s Services relative to planning developments and estimated building costs for an enclosed space in the Barbican Library for library events and private hire by the local community.

 

RESOLVED, that – the report be received and its contents noted.

 

 ...  view the full minutes text for item 11.

12.

Barbican and Community Libraries: End of Year Business Plan Update 2018-19 pdf icon PDF 93 KB

Report of the Director of Community & Children’s Services.

 ...  view the full agenda text for item 12.

Minutes:

Members received a report of the Director of Community & Children’s Services relative to the progress made by the Barbican and Community Libraries during April 2018 to March 2019 against the refreshed 2017-22 Department of Community & Children’s Services Business Plan. It was reported that good progress had been made against all departmental objectives.

 

RESOLVED, that – the report be received and its contents noted.

 

 ...  view the full minutes text for item 12.

13.

Report of Action Taken pdf icon PDF 60 KB

Report of the Town Clerk & Chief Executive.
N.B. – to be read in conjunction with the non-public appendix at Item 20.

 ...  view the full agenda text for item 13.

Minutes:

Members received a report of the Town Clerk & Chief Executive relative to a decision taken under urgency procedures since the Committee’s last meeting. The urgency related to the Committee approving that a request for funding be brought to the Policy & Resources Committee to fund the Recognition of Women Programme.

 

RESOLVED, that – the report be received and its contents noted.

 

 ...  view the full minutes text for item 13.

14.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 14.

15.

Any other business the Chairman considers urgent

Minutes:

There was no other business.

 ...  view the full minutes text for item 15.

16.

Exclusion of the Public

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

Item

Paragraph

17-20

3

 

 ...  view the full agenda text for item 16.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

17-20

3

 

 

 

 

 

 

 ...  view the full minutes text for item 16.

17.

Non Public Minutes

To approve the non-public minutes of the meeting held on 13 May 2019.

 ...  view the full agenda text for item 17.

Minutes:

RESOLVED, that – the non-public minutes of the previous meeting held on 13 May 2019 be agreed as a correct record.

 

 ...  view the full minutes text for item 17.

18.

Draft Non-Public Minutes of the Benefices Sub-Committee Meeting

To receive the draft non-public minutes of the last meeting of the Benefices Sub-Committee on 5 June 2019.

 ...  view the full agenda text for item 18.

Minutes:

RESOLVED, that – the draft non-public minutes of the previous meeting of the Benefices Subcommittee held on 5 June 2019 be received and their contents noted.

 ...  view the full minutes text for item 18.

19.

Tower Bridge and Monument Full Year 2018/19 Performance Report April 2018 to March 2019

Report of the Director of Open Spaces.

 ...  view the full agenda text for item 19.

Minutes:

Members received a report of the Director of Open Spaces relative to the Tower Bridge and Monument Full Year Performance Report from April 2018 to March 2019.

 

RESOLVED, that – the report be received and its contents noted.

 ...  view the full minutes text for item 19.

20.

Non-Public Appendix to Report of Action Taken

To be read in conjunction with the report at Item 13.

 ...  view the full agenda text for item 20.

Minutes:

Members received the non-public appendix read in conjunction with the report of the Town Clerk & Chief Executive at Item 13.

 ...  view the full minutes text for item 20.

21.

Non public questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 21.

22.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There was one item of other business.

 ...  view the full minutes text for item 22.

 


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