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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Joseph Anstee
tel. no.: 020 7332 1480  Email: joseph.anstee@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from the Right Hon. the Lord Mayor Alderman Charles Bowman, Peter Dunphy, Deputy Revd. Stephen Haines, Karina Dostalova and Jeremy Mayhew. Apologies for lateness were received from the Chief Commoner and Marianne Fredericks.

 ...  view the full minutes text for item 1.

2.

Members' declarations under the Code of Conduct in respect of items on the agenda

Minutes:

Ian Seaton declared a personal interest in London Youth by virtue of his Livery Company’s support for it, and in Chicken Shed.

 

The Chairman and Edward Lord declared personal interests in Trust for London.

 

The Deputy Chairman declared a personal interest in the Clothworker’s Company.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 230 KB

To agree the minutes and non-public summary of the meeting held on 23 November 2017.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the public minutes and non-public summaryof the meeting held on 23 November 2017 be agreed as an accurate record.

 ...  view the full minutes text for item 3.

4.

Outstanding Actions pdf icon PDF 74 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Minutes:

The Committee received a list of outstanding actions. The Committee noted that the terms of reference and task and finish group was on the agenda. The Chief Grants Officer informed the Committee that of the Bridge Fund/Cornerstone Fund applications 9 grants totalling £221,000 had been awarded by delegated authority, and further details would be brought to the next meeting.

 

RESOLVED – That the Outstanding Actions update be noted.

 

 ...  view the full minutes text for item 4.

5.

Annual Review of Terms of Reference pdf icon PDF 35 KB

Report of the Town Clerk

 ...  view the full agenda text for item 5.

Minutes:

The Committee considered a report of the Town Clerk reviewing the Committee’s terms of reference. The updated terms of reference reflected the wider remit of the City Bridge Trust under the Bridging Divides Strategy, aiming to use the total assets of the Trust beyond grant funding. The Committee noted a tabled version of the appendix that was clearer, with corrections made before the meeting.

 

A Member suggested that The Rt. Hon. The Lord Mayor’s position on the Committee might be better served as a patron or guest rather than an ex-officio Member, as the Lord Mayor was unable to attend Committee meetings. The Committee asked that officers look into the background and history of the Lord Mayor’s ex-officio membership on the Committee ahead of the next Committee meeting.

 

RESOLVED – That the revised terms of reference of the Committee be approved for submission to the Court as set out.

 

 ...  view the full minutes text for item 5.

6.

Delegated Authority pdf icon PDF 74 KB

Report of the Town Clerk

 ...  view the full agenda text for item 6.

Minutes:

The Committee considered a report of the Town Clerk concerning the Committee’s delegated authority policy. The report proposed that provision be made for delegated authority decisions to be made in the absence of the Chairman or Deputy Chairman by a nominee.

 

RESOLVED – That the City Bridge Trust’s delegated authority provision be amended as set out.

 ...  view the full minutes text for item 6.

7.

Progress Report pdf icon PDF 176 KB

Report of the Chief Grants Officer.

 ...  view the full agenda text for item 7.

Minutes:

The Committee received the regular progress report of the Chief Grants Officer and discussed the updates provided.

 

GLA Oversight Committee

 

The Chief Grants Officer reported that he had attended a GLA Oversight Committee hearing following the Grenfell disaster, and gave evidence with regards the City Bridge Trust’s response to the disaster. Several inquiries were still ongoing and there would be press on the matter to follow.

 

Bridge House Estates task and finish group

 

The Committee was informed that the task and finish group had now met twice bringing together work streams from across the City of London Corporation. The strategic review of Bridge House Estates was important for the City Bridge Trust to capitalise on in order to deliver the aims of the Bridging Divides Strategy and for the City of London Corporation to be the best possible trustee it could be.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 7.

8.

Grant Applications Statistical Report pdf icon PDF 389 KB

Report of the Chief Grants Officer

 ...  view the full agenda text for item 8.

Minutes:

The Committee received a summary of applications received and action taken under the grants programmes this financial year, including those recommended for decision to this meeting. The Committee was on track to spend its grants budget for 2017/18 with 2 meetings remaining in the year including this one.

 

A Member noted that the Resettlement and Rehabilitation of Offenders was the programme with the lowest amount allocated in grants, and queried whether this was expected. The Chief Grants Officer replied that it was an area for specialist organisations and fewer organisations in this area qualified for City Bridge Trust grants under the current criteria. Officers would consult with HM Prison Service in the future to determine where there might be gaps in provision.

 

A Member asked if it would be encouraging for applicants if it was advertised that 55% of applications were recommended for approval. The Chief Grants Officer responded that each application was considered on merit, and as some applications were for very specialist services an overall success rate could be misleading. The City Bridge Trust had quite a high success rate in comparison to other funders, although this might change under the new strategy.

 

RESOLVED – That the report be noted.

 

 ...  view the full minutes text for item 8.

9.

Grants and Strategic Initiatives Recommendations and Assessments pdf icon PDF 36 KB

To consider the Chief Grants Officer’s reports on grant recommendations as follows:-

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

9a

Federation of London Youth Clubs pdf icon PDF 224 KB

Minutes:

The Chief Grants Officer introduced the application and clarified an issue raised by a Member regarding the charity’s finances. The charity had made a payment to an associated charity which had appeared in their accounts as a grant. The Committee was assured that this payment was made by way of reimbursement of an earlier loan received from the associated charity as they had been unable to repay it at the time.

 

RESOLVED – That the City Bridge Trust Committee agree a grant of £400,000 over one year for a range of activities for the benefit of voluntary managed youth organisations and their beneficiaries in London.

 

 ...  view the full minutes text for item 9a

9b

Bridge Renewal Trust pdf icon PDF 157 KB

Minutes:

The Chief Grants Officer proposed adding a condition that a satisfactory workplan should be provided for the first year. The Committee agreed the recommendation with the added condition.

 

APPROVED £105,000 over two years (£56,700; £48,300) towards the salary of a f/t Director for Haringey Giving, as part of the London’s Giving network of place-based giving schemes on condition that a satisfactory workplan be provided for the first year.

 

 ...  view the full minutes text for item 9b

9c

Camden Giving pdf icon PDF 150 KB

Minutes:

APPROVED £60,000 over two years (2 x £30,000) towards the salary of a f/t Relationship Manager on condition that the required balance can be raised, satisfactory quarterly management accounts and that a satisfactory reserves policy is in place.

 

 ...  view the full minutes text for item 9c

9d

Community Action for Refugees and Asylum Seekers pdf icon PDF 99 KB

Additional documents:

Minutes:

APPROVED £84,520 (£27,520; £27,780; £29,220) towards the salary costs of the Project Coordinator (2.5 days per week) and associated running costs of the ESOL programme.

 

 ...  view the full minutes text for item 9d

9e

High Trees Community Development Trust pdf icon PDF 103 KB

Additional documents:

Minutes:

APPROVED £133,300 over three years (£43,800; £44,400, £45,100) towards the cost of a Project Coordinator (2 dpw), Lead ESOL Tutor (12 hpw), Assistant ESOL Tutor (8 hpw) and associated project costs.

 

 ...  view the full minutes text for item 9e

9f

Helen Bamber Foundation pdf icon PDF 121 KB

Additional documents:

Minutes:

APPROVED £100,000 over two further and final years (2 x £50,000) towards the f/t salary of the Head Therapist and associated costs for the delivery, evaluation and dissemination of the three-stage process to recovery for individuals in London exposed to enduring trauma.

 

 ...  view the full minutes text for item 9f

9g

Ealing Mencap pdf icon PDF 103 KB

Additional documents:

Minutes:

APPROVED £77,200 over 3 years (£26,100, £25,600, £25,500) for a p/t (3 days per week) Travel and transport Advice caseworker and associated project costs, with funding released on receipt of satisfactory quarterly management accounts.

 

 ...  view the full minutes text for item 9g

9h

Eye Music Trust pdf icon PDF 104 KB

Additional documents:

Minutes:

APPROVED £87,900 over three years (£29,300; £29,300; £29,300) toward the sessional staff, workshops, coordination, and associated running costs to deliver a mobile ‘Colourscape’ in Special Educational Needs Schools across London.

 

 ...  view the full minutes text for item 9h

9i

Millwall Community Trust pdf icon PDF 102 KB

Additional documents:

Minutes:

APPROVED £111,400 over three years (£38,600, £36,300, £36,500) towards the salary of an Independent Living Officer (21 hpw) and associated project and administration costs for a project working with disabled young Londoners aged 16-25.

 

 ...  view the full minutes text for item 9i

9j

Vital Xposure pdf icon PDF 90 KB

Additional documents:

Minutes:

APPROVED £57,200 over two years (2 x £28,600) towards the costs of Vital Xposure’s work to develop and deliver inclusive theatre. The funding is offered on the condition that the full balance of funds required is raised from other sources.

 

 ...  view the full minutes text for item 9j

9k

Entelechy Arts Limited pdf icon PDF 106 KB

Additional documents:

Minutes:

APPROVED £120,000 over 3 years (3 x £40,000) for the salary of a Volunteer Co-ordinator (0.6FTE), Project Administrator (0.4FTE) and towards the associated running costs for the Meet Me on the Move, Meet Me at the Movies and befriending programme.

 

 ...  view the full minutes text for item 9k

9l

Irish Chaplaincy in Britain pdf icon PDF 121 KB

Additional documents:

Minutes:

APPROVED £105,000 over three years (3 x £35,000) for the f/t salary of a Pastoral Outreach Worker and associated project costs.

 ...  view the full minutes text for item 9l

9m

Spitalfields Music pdf icon PDF 98 KB

Additional documents:

Minutes:

The Committee noted that the applicant was already in receipt of a grant from the City of London Corporation’s Education Trust, but that this was completely transparent and discrete and should not affect their consideration of the application.

 

APPROVED £90,000 over three years (3 x £30,000) towards “The Endless Imagination” arts programme in care homes on the condition that the charity raises the balance of funds from other sources.

 

 ...  view the full minutes text for item 9m

9n

East European Resource Centre pdf icon PDF 105 KB

Additional documents:

Minutes:

APPROVED £110,300 over three years (£36,100; £36,800; £37,400) for the part-time Senior Welfare Advice Worker (0.6FTE); Helpline and Support Officer (0.4FTE); and associated running costs to provide welfare advice and support to the Eastern European community across London.

 

 ...  view the full minutes text for item 9n

9o

Homeless Action in Barnet Limited pdf icon PDF 95 KB

Additional documents:

Minutes:

APPROVED £90,000 over three years (3 x £30,000) towards the salary, support and management costs of a full-time Resettlement Officer at Homeless Action in Barnet Limited.

 

 ...  view the full minutes text for item 9o

9p

Positive East pdf icon PDF 108 KB

Additional documents:

Minutes:

APPROVED £111,900 over three years (£6,200, £37,300, £38,400) for the full-time post of Advice Service Worker.

 

 ...  view the full minutes text for item 9p

10.

To consider reports of the Chief Grants Officer as follows:-

Minutes:

10a

Applications Recommended for Rejection pdf icon PDF 134 KB

Minutes:

The Committee received a report of the Chief Grants Officer detailing a total of 18 grant applications for rejection.

 

A Member asked for clarification on the reason for rejecting the application from the Tottenham Hotspur Foundation. The Chief Grants Officer explained that there were several issues with the application, but the timing of reserves could be re-examined.

 

RESOLVED – That the City Bridge Trust Committee reject the grant applications detailed in the accompanying schedule, excluding Tottenham Hotspur Foundation which was deferred until the next meeting.

 

 ...  view the full minutes text for item 10a

10b

Funds Approved under Delegated Authority pdf icon PDF 107 KB

Minutes:

The Committee received a report of the Chief Grants Officer which advised Members of seventeen expenditure items, totalling £150,975, which had been presented for approval under delegated authority to the Chief Grants Officer in consultation with the Chairman and Deputy Chairman.

 

RESOLVED – That the report be received, and its contents noted.

 

 ...  view the full minutes text for item 10b

10c

Withdrawn and Lapsed Applications pdf icon PDF 78 KB

Minutes:

The Committee received a report of the Chief Grants Officer which provided details of nine applications which had been withdrawn or had lapsed.

 

RESOLVED – That the report be received and its contents noted.

 ...  view the full minutes text for item 10c

10d

Variations to Grants Awarded pdf icon PDF 90 KB

Minutes:

The Committee received a report of the Chief Grants Officer which advised Members of a variation toeleven grants agreed by the Chief Grants Officer since the last meeting.

 

The Committee also noted that a total of £6,400 across thirteen individual eco-audits funded over the past three years had been revoked.

 

RESOLVED – That the report be received and its contents noted.

 ...  view the full minutes text for item 10d

10e

Reports on Learning Visits pdf icon PDF 80 KB

Additional documents:

Minutes:

The Committee received a report of the Chief Grants Officer about two visits that had taken place.

 

The Committee noted positive feedback about the City Bridge Trust from Muscular Dystrophy UK.

 

RESOLVED – That the report be received and its contents noted.

 ...  view the full minutes text for item 10e

10f

City Bridge Trust Communications & Events Attended pdf icon PDF 396 KB

Minutes:

The Committee received a report of the Chief Grants Officer updating on the communications work of the City Bridge Trust.

 

RESOLVED – That the report be received and its contents noted.

 ...  view the full minutes text for item 10f

11.

Questions on Matters Relating to the Work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 11.

12.

Any other business that the Chairman considers to be urgent

Minutes:

There was no other business.

 ...  view the full minutes text for item 12.

13.

Exclusion of the Public

MOTION – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 13.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.                                              Exempt Paragraphs

14 – 17                                                            3

18 19                                                           -

20 – 21                                                           3

 

 ...  view the full minutes text for item 13.

14.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 23 November 2017.

 ...  view the full agenda text for item 14.

Minutes:

The Committee considered the non-public minutes of the meeting held on 23 November 2017.

 ...  view the full minutes text for item 14.

15.

Implementation of Bridging Divides Strategy 2018 - 2023

Report of the Chief Grants Officer

 ...  view the full agenda text for item 15.

Minutes:

The Committee considered a report of the Chief Grants Officer.

 ...  view the full minutes text for item 15.

16.

Stepping Stones Fund - Progress to Date and Proposals for 2018

Report of the Chief Grants Officer

 ...  view the full agenda text for item 16.

Minutes:

The Committee considered a report of the Chief Grants Officer.

 ...  view the full minutes text for item 16.

17.

Pipeline of Pro-Active Strategic Grants

Report of the Chief Grants Officer.

 ...  view the full agenda text for item 17.

Minutes:

The Committee received a report of the Chief Grants Officer.

 ...  view the full minutes text for item 17.

18.

Questions on matters relating to the work of the Committee

Minutes:

There were no non-public questions.

 ...  view the full minutes text for item 18.

19.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There was no other business.

 ...  view the full minutes text for item 19.

20.

Confidential Minutes

To agree the confidential minutes of the meeting held on 23 November 2017.

 ...  view the full agenda text for item 20.

Minutes:

The Committee considered the confidential minutes of the meeting on 23 November 2017.

 ...  view the full minutes text for item 20.

21.

Resourcing of the Implementation of Bridging Divides

Report of the Chief Grants Officer

 ...  view the full agenda text for item 21.

Minutes:

The Committee received a report of the Chief Grants Officer.

 ...  view the full minutes text for item 21.

 


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