Agenda and minutes

Apologies for absence were received from Mark Boleat.

There were none.

Order of the Court of Common Council, 25 April 2013, appointing the Committee and approving the Committee's Terms of Reference (copy attached).

The Order of the Court of Common Council of 25 April 2013 appointing the Committee and approving its Terms of Reference was received.

To elect a Chairman in accordance with Standing Order No. 29.

Members proceeded to elect a Chairman in accordance with Standing Order No. 29.  A list of Members eligible to serve was read by the Town Clerk and one Member, Sir Michael Snyder, expressed his willingness to serve.

RESOLVED – That Sir Michael Snyder be elected Chairman of the Committee for the ensuing year.

Whereupon, Sir Michael Snyder took the Chair.

To elect a Deputy Chairman in accordance with Standing Order No. 30.

The Committee proceeded to elect a Deputy Chairman in accordance with Standing Order No. 30. A list of Members eligible to serve was read by the Town Clerk and reported that, in his absence one Member, Mark Boleat, had expressed his willingness to serve.

RESOLVED – That Mark Boleat be elected Deputy Chairman of the Committee for the ensuing year.

To agree the public minutes and summary of the meeting held on 12 December 2012 (copy attached).

The public minutes and summary of the meeting held on 12 December 2012 were approved.

There were no questions.

There were no urgent items.

MOTION – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part1 of schedule 12A of the Local Government Act as follows:-

          Item No                                                          Exemption Paragraph

          10 – 14                                                                     3

Part 2 – Non-Public Agenda

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part1 of schedule 12A of the Local Government Act as follows:-

            Item No                                                                      Exemption Paragraph

            10 – 14                                                                                   3

To agree the non-public minutes of the meeting held on 12 December 2012 (copy attached).

The non-public minutes of the meeting held on 12 December 2012 were approved.

Report of the Town Clerk (copy attached).

A report of the Town Clerk reporting action taken under delegated authority was received.

Report of the City Surveyor (copy attached).

A report of the City Surveyor was considered and the recommendations in the report were agreed.

A report of the Project Director – As with previous reports, items to note or for decision will be highlighted in bold italic (separately circulated).

A report of the Project Director was approved.

Joint report of the Chamberlain and the Comptroller and City Solicitor (copy attached).

A joint report of the Chamberlain and the Comptroller and City Solicitor was approved.

There were no questions.

There were no urgent items.