Agenda and draft minutes

Apologies for absence were received from Mark Boleat, Roger Chadwick, Jeremy Mayhew and Deputy Catherine McGuinness.

There were no declarations.

Order of the Court of Common Council, 1 May 2014, appointing the Committee and approving the Committee’s Terms of Reference.

Order of the Court of Common Council of 1 May 2014 appointing the Committee and approving the Committee’s Terms of Reference was received.

To elect a Chairman in accordance with Standing Order No. 29.

Members proceeded to elect a Chairman in accordance with Standing Order No. 29.  A list of Members eligible to serve was read by the Town Clerk and one Member, Sir Michael Snyder, expressed his willingness to serve.

RESOLVED – That Sir Michael Snyder be elected Chairman of the Committee for the ensuing year.

Whereupon, Sir Michael Snyder took the Chair.

To elect a Deputy Chairman in accordance with Standing Order No. 30.

The Committee proceeded to elect a Deputy Chairman in accordance with Standing Order No. 30. A list of Members eligible to serve was read by the Town Clerk and reported that, in his absence one Member, Mark Boleat, had expressed his willingness to serve.

RESOLVED – That Mark Boleat be elected Deputy Chairman of the Committee for the ensuing year.

To agree the public minutes of the meeting held on 28 March 2014.

The public minutes and summary of the meeting held on 28 March 2014 were approved.

In answer to a Member’s question the Town Clerk reported that the scheduled meetings of the Committee for the remainder of 2014 and for 2015 were as follows:-

3 September 2014 at 1.45pm

2 December 2014 at 12 noon

27 March 2015 at 1.45pm

26 June 2015 at 10am

11 September 2015 at 1.45pm

4 December 2015 at 2pm

There were no items.

MOTION – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of schedule 12A of the Local Government Act.

Part 2 – Non-Public Agenda

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part1 of Schedule 12A of the Local Government Act as follows:-

            Item Nos.                                                                     Exemption Paragraph

            10                                                                                3

To agree the non-public minutes of the meeting held on 28 March 2014.

The non-public minutes of the meeting held on 28 March 2014 were approved as a correct record.

Report of the Chamberlain.

A report of the Chamberlain was considered and approved.

A report of the Project Director – As with previous reports, items to note or for decision will be highlighted in bold italic.

A report of the Project Director was noted.

Report of the Town Clerk.

A report of the Town Clerk was received.

There were no reports.