Agenda and minutes

The Chairman opened the meeting by welcoming the Chief Commoner to his first meeting of the Board.

Deputy Robin Eve

The Chairman paid tribute to Deputy Robin Eve an old boy of the City of London Freemen’s School and past Chairman of the Board. The Board stood in memory of Deputy Eve.

Apologies for absence were received from Elizabeth Rogula.

Councillor Chris Townsend declared a standard, non-pecuniary interest stating that he was currently appointed and serving as an elected representative of Mole Valley District Council.

To agree the public minutes and summary of the meeting held on 29 November 2013.

The public minutes and summary of the meeting held on 29 November 2013 were considered and approved as a correct record.

Report of the Town Clerk.

The Board considered a report of the Town Clerk regarding those elements of the City Corporation’s Scheme of Delegations and Standing Orders for which they have responsibility.

The Town Clerk highlighted that the overall Scheme of Delegations had now been approved by the Policy and Resources Committee.

The Headmaster highlighted that the principal changes in terms of his delegations were the addition of various HR functions regarding things such as appointments and salary structure.

RESOLVED – That:

1.  the delegations relating to the Headmaster of the City of London Freemen’s School as set out in the appendix to the report be approved; and

2.  Governors note the proposed amendment to Standing Orders relating to the declaration of operation property assets which are surplus to requirements.       

There were no questions.

Governor Training

The Board were informed that the Headmaster and Deputy Head would be hosting a Governor training session entitled ‘Inspections – a Guide for Governors’ from 2-3pm this afternoon.

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED – That, under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

            Item No.                                                          Exemption Paragraph(s)

                8                                                                              2, 3 & 4

                9                                                                              1, 3 & 4

               10                                                                             1 & 3

               11                                                                             3 & 4

               12                                                                             1

               13                                                                             3

               14                                                                             1, 2 & 3

               15                                                                             1

               16                                                                             -

               17                                                                             -

               18                                                                             2, 3 & 4

To agree the non-public minutes of the meeting held on 29 November 2013.

The non-public minutes of the meeting held on 29 November 2013 were considered and approved as a correct record.

Joint report of the Chamberlain, the Headmaster of the City of London Freemen’s School and the City Surveyor.

The Board considered and approved a joint report of the Chamberlain, the Headmaster of the City of London Freemen’s School and the City Surveyor providing the annual updated projection of the cost of works to be met from the Repairs, Maintenance, Improvements and Major Works Fund over the next 10 years.

Joint report of the Chamberlain and the Headmaster of the City of London Freemen’s School.

The Board considered and approved a joint report of the Chamberlain and the Headmaster of the City of London Freemen’s School presenting the proposed 2014/15 revenue budget for review and subsequent submission to the Finance Committee.

Report of the City Surveyor.

The Board received a report of the City Surveyor providing Governors with an update on Phase 1 of the School’s Master Plan works.

Report of the Headmaster of the City of London Freemen’s School.

The Board received a report of the Headmaster of the City of London Freemen’s School relative to various School matters including the School Roll, Staffing Matters, Sixth Form Scholarships and the recent Sports Survey.

Report of the Headmaster of the City of London Freemen’s School.

The Board received a report of the Headmaster of the City of London Freemen’s School providing Governors with an overview of the major fire that destroyed the swimming pool building on the 3^rd January 2014.

Report of the Bursar, City of London Freemen’s School.

The Board received a report of the Bursar of the City of London Freemen’s School regarding various issues such as the School’s Financial Position, Arrears of Fees, Human Resources and Marketing and Development.

Report of the Head of the Junior School, City of London Freemen’s School.

The Board received a report of the Head of the Junior School, City of London Freemen’s School, providing Governors with an overview of events in the Junior School since the last Board meeting.

There were no questions raised in the non-public session.

There were no additional, urgent, items of business for consideration in the non-public session.

To agree the confidential minutes of the meeting held on 29 November 2013.

The confidential minutes of the meeting held on 29 November 2013 were considered and approved as a correct record.