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Venue: Committee Rooms - West Wing, Guildhall

Contact: John Cater
tel.no.: 020 7332 1407  Email: john.cater@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Alderman Robert Howard.

 

The Chairman welcomed Christopher Hill to the Sub-Committee.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 

OR

 

XXX declared a pecuniary/non-pecuniary interest in item X by virtue of

 ...  view the full minutes text for item 2.

3.

Minutes of the previous meeting pdf icon PDF 69 KB

To agree the public minutes of the meetings held on 5th November and 14th December.

 ...  view the full agenda text for item 3.

Additional documents:

Minutes:

RESOLVED - That the public minutes of the meetings held on 5th November and 14th December 2018 be agreed as an accurate record.

 ...  view the full minutes text for item 3.

4.

Work Programme for future meetings pdf icon PDF 43 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Minutes:

The Sub-Committee considered a report of the Town Clerk which set out the work plan for future meetings.

 

RESOLVED – That the Sub-Committee notes the report.

 ...  view the full minutes text for item 4.

5.

Guildhall Workplace Utilisation Programme - Smart Working Report pdf icon PDF 90 KB

Joint Report of the Town Clerk and the City Surveyor

 ...  view the full agenda text for item 5.

Minutes:

The Sub-Committee considered a Joint Report of the Town Clerk and the City Surveyor.

 

The City Surveyor stressed that the decant from Walbrook Wharf was a separate initiative to the agile working programme, however, further transfers of employees to Guildhall would clearly have an impact on operational performance and capacity here, which would, in turn, increase demand for agile working.

 

With the West Wing close to capacity it was important to consider carefully how the office accommodation at Guildhall would be arranged over the coming years. The Chairman welcomed the Report and the Surveyor’s remarks but suggested that the proper forums for this discussion were CASC and Project Sub Committee. The City Surveyor responded that a Paper on the Walbrook Wharf disposal and decant would be going to both Sub-Committees in the spring.

 

In addition, Members asked officers to ensure CASC and the Establishment Committee had continuing oversight of the design principles, as it was vital to consider the implications for staff of any changes to working practices.

 

RESOLVED – that the Sub-Committee approved the following:

 

·         To note the contents of this report;

·         To approve the six Design Principles to support the Smart Working programme.

 

 

 

 ...  view the full minutes text for item 5.

6.

Questions on matters relating to the work of the Sub-Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 6.

7.

Any Other Business that the Chairman considers urgent

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 7.

8.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 8.

Minutes:

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 

Item(s)                                               Paragraph(s)

 ...  view the full minutes text for item 8.

9.

Non-public minutes of the previous meeting

To agree the non-public minutes of the meetings held on 5th November 2018 and 14th December 2018.

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED - That the non-public minutes of the meetings held on 5th November and 14th December 2018 be agreed as an accurate record.

 

 ...  view the full minutes text for item 9.

10.

Outstanding actions from non-public minutes of previous meetings

Report of the Town Clerk.

 ...  view the full agenda text for item 10.

Minutes:

The Sub-Committee received a Report of the Town Clerk which set out the outstanding non-public actions from previous meetings of the Sub-Committee.

 

RESOLVED – that Members note the report.

 ...  view the full minutes text for item 10.

11.

Non-Public Appendices to ITEM 5

Report of the City Surveyor

 ...  view the full agenda text for item 11.

Minutes:

12.

Operational Property Review - Update

Report of the Chamberlain and the City Surveyor

 ...  view the full agenda text for item 12.

Minutes:

The Sub-Committee received a Joint Report of the Chamberlain and the City Surveyor.

 

 ...  view the full minutes text for item 12.

13.

Service Based Review - Update

Report of the Chamberlain

 ...  view the full agenda text for item 13.

Minutes:

The Sub-Committee received a Report of the Chamberlain concerning the Service Based Review.

 

 ...  view the full minutes text for item 13.

14.

Departmental Monitoring: Comptroller and City Solicitor

Report of the Comptroller and City Solicitor

 ...  view the full agenda text for item 14.

Minutes:

The Sub-Committee received a Report concerning the Comptroller and City Solicitor’s department’s efficiency measures and current performance.

 

 ...  view the full minutes text for item 14.

15.

Action and Know Fraud Project

Report of the Commissioner of the City of London Police

 

 

 ...  view the full agenda text for item 15.

Minutes:

The Sub-Committee received a Report of the Commissioner of the City of London Police concerning the Action and Know Fraud project.

 ...  view the full minutes text for item 15.

16.

Non-public questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 16.

17.

Any Other Business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There was no other business.

 ...  view the full minutes text for item 17.

 


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