Agenda and minutes

Risk Committee of the Barbican Centre Board - Tuesday, 14th January, 2014 1.45 pm

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Matthew Pitt
tel. no.: 020 7332 1425  Email: matthew.pitt@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

 ...  view the full agenda text for item 1.

Minutes:

Apologies were received from Stuart Fraser.

 ...  view the full minutes text for item 1.

2.

Declarations by Members of any Personal and Prejudicial Interests in respect of Items on this Agenda

 ...  view the full agenda text for item 2.

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 126 KB

To approve the minutes of the Risk Committee of the Barbican Centre Board meeting held on 14 October 2013.

 ...  view the full agenda text for item 3.

Minutes:

The public minutes and summary of the meeting held on 14 October 2013 were approved.

 ...  view the full minutes text for item 3.

4.

Internal Audit Update pdf icon PDF 159 KB

Report of the Chamberlain (to follow).

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Committee received report of the Chamberlain providing members with an update on the progress of Internal Audit reviews undertaken at the Barbican Centre since October 2013.

 

The Chairman requested that a full copy of the audit reports be brought to future meetings of the Committee.

 

In response to a Member’s question, the Security Manager at the Barbican Centre responded that it was not feasible or safe to conduct a full simulated evacuation of the building with members of the public present.  He added that in respect of this, the Centre was no different from other major public centres; however a table top exercise was planned for the 4 February.

 

In response to a Member’s question, the Chief Operating and Financial Officer confirmed that the management team at the Centre were working to ensure that employees completed the Fraud Awareness Training at the earliest opportunity.

 

 

 

 ...  view the full minutes text for item 4.

5.

Questions on Matters relating to the Work of the Committee

 ...  view the full agenda text for item 5.

Minutes:

There were no questions.

 ...  view the full minutes text for item 5.

6.

Any other Business that the Chairman considers Urgent

 ...  view the full agenda text for item 6.

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 6.

7.

Exclusion of the Public

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

 

 ...  view the full agenda text for item 7.

Minutes:

RESOLVED – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

 

 ...  view the full minutes text for item 7.

8.

Non Public Minutes

To approve the non-public minutes of the Risk Committee of the Barbican Centre Board meeting held on 14 October 2013.

 

 ...  view the full agenda text for item 8.

Minutes:

The non-public minutes of the meeting held on 14 October 2013 were approved.

 ...  view the full minutes text for item 8.

9.

Outstanding Actions

Report of the Town Clerk.

 ...  view the full agenda text for item 9.

Minutes:

The Board considered a report of the Town Clerk.

 ...  view the full minutes text for item 9.

10.

Barbican Ticketing/Website Procurement Update

Report of the Director of Audiences and Development.

 ...  view the full agenda text for item 10.

Minutes:

The Committee received a report of the Director of Audiences and Development.

 ...  view the full minutes text for item 10.

11.

Risk Register Update

Report of the Chief Operating and Financial Officer.

 ...  view the full agenda text for item 11.

Minutes:

The Committee received a report of the Chief Operating and Financial Officer.

 ...  view the full minutes text for item 11.

12.

Debt Management Report

Report of the Chief Operating and Financial Officer (to follow).

 ...  view the full agenda text for item 12.

Minutes:

The Board received a report of the Chief Operating and Financial Officer.

 

 

 

 

 

 ...  view the full minutes text for item 12.

13.

Non public questions on matters relating to the work of the Committee

 ...  view the full agenda text for item 13.

Minutes:

There were no questions.

 ...  view the full minutes text for item 13.

14.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

 ...  view the full agenda text for item 14.

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 14.