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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Leanne Murphy  Email: leanne.murphy@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Deputy John Tomlinson, William Upton, Councillor Melvin Cohen, Rachel Evans, Councillor Sally Gimson and Graeme Smith.

 ...  view the full minutes text for item 1.

2.

Members Declarations under the Code of Conduct in Respect of Items on This Agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 179 KB

To agree the public minutes and summary of the meeting held on 15 November 2017.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED, that the public Minutes of the meeting held on 15 November 2017 were approved as a correct record.

 

 ...  view the full minutes text for item 3.

4.

Minutes of the Hampstead Heath Consultative Committee pdf icon PDF 273 KB

To receive the Minutes of the Hampstead Heath Consultative Committee meeting held on 29 January 2018. 

 

 ...  view the full agenda text for item 4.

Minutes:

The Minutes of the Hampstead Heath Consultative Committee meeting held on 29 January 2018 were received.

 

 ...  view the full minutes text for item 4.

5.

Hampstead Heath, Highgate Wood and Queen's Park Committee Actions Sheet pdf icon PDF 156 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 5.

Minutes:

Members considered a report of the Town Clerk detailing outstanding actions and the following points were made.

 

Fees and Charges 2018/19

The Superintendent advised Members that feedback on the impact of 2018/19 parking charges would not be available until after April 2019, and the potential use of payment apps at Heath facilities was covered in the Superintendents report update. A document setting out revenue streams for Hampstead Heath, Highgate Wood & Queen’s Park in tabular form was circulated to Members.

 

Revenue and Capital Budgets 2017/18 and 2018/19

Members were advised that the Chamberlain had been provided with feedback regarding the composite format of 2017/18 and 2018/19 Revenue and Capital Budget reporting.

 

Draft Departmental Business Plan 2018/19 – Open Spaces

Members were advised that the Business Plan would be coming to the next Committee meeting which would include clarification on the acronyms and symbols.

 

Any Other Business

Members agreed to convene a Spring 2018 Hampstead Heath, Highgate Wood & Queen’s Park Committee (HHHWQPC) Walk on 23 May 2018 prior to the planned Committee meeting. It was decided that the walk would begin at 4.30pm followed by the Committee meeting at 6pm.

 

 

 ...  view the full minutes text for item 5.

6.

Annual Review of Terms of Reference pdf icon PDF 79 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

The Committee considered a report of the Town Clerk concerning their Terms of Reference. 

 

RESOLVED - That: -

 

·         the Terms of Reference of the Committee were approved for submission to the Court in April 2018 as set out in the appendix;

 

·         any further changes in the lead up to the Court’s appointment of Committees be delegated to the Town Clerk in consultation with the Chairman and Deputy Chairman.

 

 ...  view the full minutes text for item 6.

7.

Superintendent's Update pdf icon PDF 175 KB

Report of the Superintendent of Hampstead Heath.

 

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

Members considered a report of the Superintendent providing an update on matters concerning Hampstead Heath, Highgate Wood and Queen’s Park. The following points were made.

 

Cycling

 

  • The Superintendent advised Members that he had received a petition with 146 signatures to extend cycle lanes north to south to promote accessibility to the Ladies’ Pond. The Superintendent sought support from Members for adopting the current stance that no changes are planned for shared-use paths as Policy until a review is carried out as part of the mid-term review of the 2018 Management Plan.

 

  • Members discussed what the criteria would be for change, e.g. if TFL made changes to the highways adjacent to the Heath. Members agreed that no new cycle routes would be created under the current policy and supported the decision to review the policy as part of the mid-term review of the 2018 Management Plan in 2023/24.

 

Cafés

 

Parliament Hill & Golders Hill Park Café

·         The Superintendent noted that the Parliament Hill & Golders Hill Park Café negotiations had concluded, and that the leases would expire in January 2021.

 

Parliament Hill Fields Lido Café

·         Members were advised that the lease with Hoxton Beach at the Parliament Hill Fields Lido Café had expired and the Superintendent sought Member’s agreement for the City Surveyors Department to negotiate a new three-year lease with Hoxton Beach.

 

·         A Member questioned whether the negotiations for the café leases should be put on hold until the Open Spaces Bill is passed as this would give the City opportunity to consider a longer lease. The Director of Open Spaces agreed that the Act would indeed help with future negotiations but felt that it was important to complete the current tendering agreement without delay.

 

·         A Member queried why the terms of the lease had changed from base and turnover (top –

 ...  view the full minutes text for item 7.

8.

Management Framework for Hampstead Heath, Highgate Wood, Queen's Park and Keats House Division pdf icon PDF 103 KB

Report of the Superintendent of Hampstead Heath.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

Members considered a report of the Superintendent of Hampstead Heath concerning the Management Framework for the Division and the following points were made.

 

·         The Projects Management & Support Officer was pleased to present the latest draft of the Management Framework for the Committee’s approval and provided background on how and why it had been developed.

 

·         Members were advised that the Management Framework consists of three components: (1) the Annual Work Programme, (2) a three-year Divisional Plan that guides implementation of priority projects, and (3) a Management Plan that sets strategic direction.

 

·         The Projects Management & Support Officer advised Members that for Hampstead Heath, Highgate Wood and Queen’s Park, each site has its own ten-year plan.

 

·         A Member highlighted that a large piece of work such as the Divisional Plan does not happen overnight and thanked Officers for their hard work. This was echoed by other Members.

 

RESOLVED

 

·         Members noted the progress achieved in establishing a Management Framework for the Division;

 

·         Members approved the proposed Annual Work Programme and Divisional Plan, and Outcomes Framework, taking account of the views of the HHCC.

 

 ...  view the full minutes text for item 8.

9.

Policy for Bench Dedications and Sponsorships at Hampstead Heath pdf icon PDF 93 KB

Report of the Superintendent of Hampstead Heath.

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

Members considered a report of the Superintendent of Hampstead Heath regarding the draft policy for bench dedications and sponsorships at Hampstead Heath. The Chairman noted that numerous discussions had been held with the HHCC and the feedback from the HHCC had been incorporated into the draft policy. It was noted that the bench policy sets out an effective approach to tackling the potentially sensitive matter of historical bench dedications on the Heath.

 

RESOLVED

 

·         Members considered the comments and feedback provided by the HHCC;

 

·         Members approved the Policy (see appendix 1) for bench dedications and sponsorships. 

 

 ...  view the full minutes text for item 9.

10.

Review Events Programme 2017 & Provisional 2018 Events Programme pdf icon PDF 119 KB

Report of the Superintendent of Hampstead Heath.

 

 ...  view the full agenda text for item 10.

Additional documents:

Minutes:

Members considered a report of the Superintendent of Hampstead Heath regarding the review of the 2017 Events Programme and the provisional 2018 Events Programme. The Leisure & Events Manager provided his highlights for 2017 and an update on what was coming up for the year to come. The following comments were made.

 

·         It was noted that 2017 was a great year for events at the Heath and there were 101 events in total. Particular highlights for the Committee included the London Youth Games, “One Man and his Dog” and the Night of 10,000m.

 

·         The 2018 National Cross-Country Championships takes place on 24 February 2018 at Parliament Hill. Members were advised that two Shire Horses would attend the Heath on the Sunday following the Cross-Country Championships to carry out restoration works.

 

·         The Night of the 10,000m Personal Bests international event would return to the Heath on 19 May 2018. This is expected to receive extensive media coverage bringing 40 world class athletes to the track to compete in the Europa Cup. Members were advised that discussions are taking place with the BBC to make this event available on television via the Red Button.

 

·         A Member queried the “Hounds of the Heath” event and other similar events. The Leisure & Events Manager advised that this was a charity event and that the money raised went to a dog charity.

 

  • The Chairman drew Members attention to paragraphs 22-23 regarding the use of animals at the annual circus event at the Heath. In addition to the representation from Zippos Circus which was circulated to the Committee prior to the meeting, the Chairman advised that Mr Hibling had sent a second letter stressing how fond Zippos are of the Heath which it has been working with for the last 20 years.

 

  • Members were advised that Zippos Circus’
 ...  view the full minutes text for item 10.

11.

Hampstead Heath Trustee's Annual report and Financial Statements for the Year Ended 31 March 2017 pdf icon PDF 82 KB

Report of the Chamberlain.

 

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

Members noted a report of the Chamberlain regarding the Hampstead Heath Trustee’s Annual Report and financial statements for the year ended 31 March 2017. Members were advised that this was now lodged with the Charities Commission and has been signed off by the Finance Committee.

 

 ...  view the full minutes text for item 11.

12.

Highgate Wood & Queen's Park Trustee's Annual report and Financial Statements for the Year Ended 31 March 2017 pdf icon PDF 82 KB

Report of the Chamberlain.

 ...  view the full agenda text for item 12.

Additional documents:

Minutes:

Members noted a report of the Chamberlain regarding the Highgate Wood and Queen’s Park Trustee’s Annual Report and financial statements for the year ended 31 March 2017.

 

 ...  view the full minutes text for item 12.

13.

Heath Hands pdf icon PDF 2 MB

The Superintendent of Hampstead Heath to be heard.

 

 ...  view the full agenda text for item 13.

Additional documents:

Minutes:

Members noted the report from Heath Hands regarding the volunteering highlighted for 2017/18.

 

 ...  view the full minutes text for item 13.

14.

Report of Action Taken Between Meetings pdf icon PDF 132 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 14.

Minutes:

Members considered a report of the Town Clerk of action taken between meetings.

 

 

 ...  view the full minutes text for item 14.

15.

Questions on Matters Relating to the Work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 15.

16.

Any Other Business That the Chairman Considers Urgent

Minutes:

There was no other business.

 

 ...  view the full minutes text for item 16.

16a

Draft Minutes of the Highgate Wood Consultation Group Meeting pdf icon PDF 152 KB

To receive the draft minutes of the Highgate Wood Consultation Group meeting held on 22 November 2017.

 ...  view the full agenda text for item 16a

Minutes:

The Minutes of the Highgate Wood Consultation Group meeting held on 22 November 2017 were received.

 

 ...  view the full minutes text for item 16a

16b

Draft Minutes of the Queen's Park Consultation Group pdf icon PDF 154 KB

To receive the draft minutes of the Queen’s Park Consultation Group meeting held on 29 November 2017.

 ...  view the full agenda text for item 16b

Minutes:

The Minutes of the Queen’s Park Consultation Group meeting held on 29 November 2017 were received.

 

 ...  view the full minutes text for item 16b

17.

Exclusion of the Public

MOTION: That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act as follows:-

 

Item No.                                                         Paragraphs in Schedule 12A

 

 ...  view the full agenda text for item 17.

Minutes:

RESOLVED, that under Section 100A(4) of the Local Government Act 1972 the public be excluded from the meeting for the following items of business on the grounds they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Act.

 

 ...  view the full minutes text for item 17.

18.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 15 November 2017.

 ...  view the full agenda text for item 18.

Minutes:

RESOLVED, that the non-public Minutes of the meeting held on 15 November 2017 were approved as a correct record.

 

 ...  view the full minutes text for item 18.

19.

Questions on Matters Relating to the Work of the Committee

Minutes:

There were no questions.

 

 ...  view the full minutes text for item 19.

20.

Any Other Business That the Chairman Considers Urgent and Which the Committee Agree Should Be Considered Whilst the Public Are Excluded

Minutes:

21.

Date of Next Meeting

The date of the next meeting is 23 May 2018 at 4.00pm in the Committee Rooms, 2nd Floor, West Wing, Guildhall.

 ...  view the full agenda text for item 21.

Minutes:

 


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