Agenda and minutes

Apologies for absence were received from Alex Bain-Stewart, Oliver Lodge, Sylvia Moys and Deputy John Barker.

There were no declarations of interest.

To elect a Chairman for the ensuing year in accordance with Standing Order 29.

The Sub Committee proceeded to elect a Chairman, and Marianne Fredericks, being the only Member expressing a willingness to serve, was declared to be duly elected Chairman of the Sub Committee for the ensuing year, and she took her place.

The Chairman welcomed all those present to the meeting and expressed her thanks to those Members no longer on the Committee.

To elect a Deputy Chairman for the ensuing year in accordance with Standing Order 30.

RESOLVED – That in accordance with Standing Order No 30 (4) (b), Jeremy Simons be elected Deputy Chairman for the ensuing year.

The Chairman of the Planning and Transportation Committee expressed sincere thanks to Mr Simons for his excellent Chairmanship over the last three years.  In response, Mr Simons thanked the Sub Committee for its support.

To note the Sub Committees Terms of Reference.

The Terms of Reference of the Sub Committee were noted.

To agree the public minutes and summary of the meeting held on 6 May 2014.

RESOLVED – That the Minutes of the meeting held on 6 May 2014 be approved.

Report of the Director of the Built Environment.

Please note that Appendix G to this report is exempt.

The Sub Committee considered a report of the Director of the Built Environment regarding the Aldgate Highway Changes and Public Realm Improvement Project.

During discussion, reference was made to the following –

·         The Pavilion would be in operation 7 days a week and managed by the operator of the facility.

·         As part of the detailed design stage, full consideration would be given to designing out the nuisance and risks from skateboarding.

·         The podium drainage repair project that was currently being undertaken at the Barbican would not be delayed as a result of this project.

·         The project had received full approval from Transport for London.

·         Due to the size and significance of the project, the Sub Committee would receive progress every 6 months.

·         Officers were content from a design perspective that the north/south cycle route was fit-for-purpose.

·         Officers agreed it would be sufficient to insert parking bays on just one side of the Minories.

The Sub Committee considered that in addition to the £6M contribution from TfL that the balancing figure be delivered through a combination of S106 funding and potential future CIL receipt, as opposed to S106 funding only.

Members noted the comments made by the Open Spaces and City Gardens Committee that the ‘Middle Specification Option’ excluded some highly desirable features of the project and it was therefore agreed to recommended that the ‘Full Specification Option’ should be approved but at the same cost of the ‘Middle Specification Option’ of £18.7M.

RESOLVED – That,

a)    the Full Specification Option be approved, at a cost of £18.7M;

b)    authority be given to fund this project utilising a combination of TfL funding and S106 funds as set out in Appendix G and CIL funding;

c)    authorisation be given for £10M to be set aside from the OSPR account to act as

Report of the Director of the Built Environment.

The Sub Committee considered a report of the Director of the Built Environment which summarised the findings of a review of the current procedure for considering applications to hold major special events in the Square Mile.

RESOLVED – That,

a)    the proposals for a revised Special Events consideration process be agreed;

b)    the revised fees and charging structure be agreed;

c)    the changes to the Children’s Parade event, which will be subject to a full post-event review be noted;

d)    support be given for the Royal Marines Parade; and

e)    the application for the ‘Walk a Mile in Her Shoes’ event be accepted.

Report of the Director of the Built Environment.

The Sub Committee received a report of the Director of the Built Environment which considered current practices in relation to permitting Advertising Boards (‘A’ Boards) on the footway in the City and recommended that they should not be permitted.  The Sub Committee noted that prior to a decision being taken by the Planning and Transportation Committee; this report would be submitted to the Policy and Resources Committee for comment.

The Sub Committee considered ‘A’ Boards were obstructive and that shops and businesses should advertise in the correct way to reduce clutter and competing problems on streets. The Sub Committee expressed its support for the report.

RESOLVED – That the report be noted.

There were no questions.

Issues Report: Update on the Barbican Area Strategy Review

The Sub Committee considered a report of the Director of the Built Environment regarding the Barbican Area Strategy Review.

RESOLVED - That the Resource Allocation Sub Committee be asked to release an additional £204,078 from the City Fund to deliver the revised Barbican Area Strategy Review.

MOTION – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act as follows:-

RESOLVED: That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

To agree the non-public Minutes of the meeting held on 6 May 2014.

RESOLVED – That the non-public minutes of the meeting held on 6 May 2014 be approved.

Report of the Director of the Built Environment.

The Sub Committee considered and approved a report of the Director of the Built Environment regarding St Paul’s Churchyard.

There were no questions.

There were no items of urgent business.