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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Angela Roach
tel. no.: 020 7332 3685  Email: angela.roach@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Doug Barrow, Stephen Haines and Ian Luder.

 ...  view the full minutes text for item 1.

2.

Members Declarations Under the Code of Conduct in Respect of Items on the Agenda

Minutes:

The Chairman declared an interest in item 10 as both her, and her husband, were Trustees of the Epping Forest Centenary Trust. The Chairman, Joyce Nash and Sir Michael Snyder also declared an interest in that item as members of the Guildhall Historical Association. The Deputy Chairman commented that other Members were in a similar position but as the item was merely about measuring benefits in kind there was no need for any Member to declare an interest.

 

 ...  view the full minutes text for item 2.

3.

Minutes

To consider minutes as follows:-

 ...  view the full agenda text for item 3.

Minutes:

3a

To agree the public minutes of the meeting held on 14 December 2017. pdf icon PDF 293 KB

Minutes:

The minutes of the meeting held on 14 December 2017 were approved.

 ...  view the full minutes text for item 3a

3b

To note the draft public minutes of the Resource Allocation Sub-Committee meeting held on 14 December 2017. pdf icon PDF 201 KB

Minutes:

The draft minutes of the Resource Allocation Sub-Committee meeting held on 14 December 2017 were noted.

 

 ...  view the full minutes text for item 3b

3c

To note the draft public minutes of the Public Relations and Economic Development Sub-Committee meeting held on 14 December 2017 pdf icon PDF 158 KB

Minutes:

The draft minutes of the Public Relations and Economic Development Sub-Committee meeting held on 14 December 2017 were noted.

 

 ...  view the full minutes text for item 3c

3d

To note the draft public minutes of the Projects Sub-Committee meeting held on 11 December 2017. pdf icon PDF 224 KB

Minutes:

The draft minutes of the Project Sub-Committee meeting held on 11 December 2017 were noted.

 

 ...  view the full minutes text for item 3d

3e

To note the draft public minutes of the Courts Sub-Committee meeting held on 8 December 2017 pdf icon PDF 145 KB

Minutes:

The draft minutes of the Courts Sub-Committee meeting held on 8 December 2017 were noted.

 

 ...  view the full minutes text for item 3e

4.

Appointments to Committees, Sub-Committees and Working Parties

To consider appointments as follows:-

 

a.     Capital Buildings Committee (Two Members)

 

b.     Public Relations and Economic Development Sub-Committee (One Member)

 

c.      Housing Delivery Programme Working Party (Three Members)

 ...  view the full agenda text for item 4.

Minutes:

The Committee considered appoints to the Capital Buildings Committee, Public Relations and Economic Sub-Committee and the Housing Delivery Programme Working Party.

 

RESOLVED – That:-

 

1.         Peter Bennett and Keith Bottomley be appointed as the Committee’s representatives on the Capital Buildings Committee;

 

2.         Christopher Hayward be appointed to serve on the Public Relations and Economic Development Sub-Committee in the room of Alderman Sir Michael Bear; and

 

3.         Michael Cassidy, Alderman Gregory Jones, James Thomson and Philip Woodhouse be appointed to serve on the Housing Delivery Programme Working Party.

 ...  view the full minutes text for item 4.

5.

Corporate Plan 2018-23 pdf icon PDF 97 KB

Report of the Town Clerk.

 

NB: This report will also have been considered by the Resource Allocation Sub-Committee

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

The Committee considered a report of the Town Clerk concerning the refreshed version of the Corporate Plan, 2018-23.

 

The Committee commended the Head of Corporate Strategy and Performance on the production of the report. A Member referred to the importance of the document and to officers working towards its general direction of travel. He was of the view that the report when presented to the Court would benefit from a short introduction. Members supported his suggestion.

 

RESOLVED – That:-

 

1.         the refreshed Corporate Plan, 2018-23 be supported as set out appendix 1 of the report and that it be recommended to the Court of Common Council for approval;

 

2.         it be noted that:-

 

·               a further alignment of departmental Business Plans for 2018-19 with the Corporate Plan, 2018-23 was intended via the revised two-page high-level summary Business Plan template as set in appendix 2 of the report; and

 

·               from March 2019, and annually thereafter,the Corporate Plan annual review, priorities for the coming year and budget would be presented in the same document.

 

 

 

 

 ...  view the full minutes text for item 5.

6.

London Councils Grants Scheme pdf icon PDF 191 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

The Committee considered a report of the Town Clerk concerning the London Councils Grants Scheme, its expenditure and the City Corporation’s contribution to it.

 

RESOLVED – That:-

 

1.         approval be given to the total amount of expenditure to be incurred in 2018/19 under the London Councils Grants Scheme (£8.668m) and to the City Corporation’s contribution to it for 2018/19 (£7,133); and

 

2..      subject to the approval of the Court of Common Council (as levying body for the Scheme) and to at least two-thirds of constituent councils also agreeing the total expenditure to be incurred before 1 February 2018, a levy of £6,668,152 be agreed as set out in appendix B of the report.

 ...  view the full minutes text for item 6.

7.

Service Based Review Monitoring pdf icon PDF 111 KB

Report of the Chamberlain.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

The Committee considered a report of the Chamberlain updating it on the monitoring of Service Based Review (SBR) savings. It was noted that currently five departments had outstanding issues in respect of SBR savings as follows:-

 

·         City Surveyor: The target for 2018/19 remained challenging and was dependent on implementation of the cross-cutting Facilities Management review.

·         Community and Children’s Services: Proposals for additional income from Barbican Estate car parking and baggage stores were being reconsidered following discussions at the Barbican Residential Committee. Savings would be realised from other budgets in 2017/18 while a review of charging/income options took place.

·         Open Spaces: Proposals for Epping Forest were on hold pending progress on the Open Spaces Bill. One-off savings had, however, been substituted for 2017/18.

·         Barbican Centre: Proposals for savings in the Buildings and Operations area were under review and a further report would be presented to the Barbican Centre Board. Proposals for additional income in 2018/19 remained on track for delivery.

·         City of London School for Girls: Additional income in 2017/18 was on track to be delivered.

 

RESOLVED – That:-

 

1.      the report be noted and that in future, updates be received in respect of the outstanding SBR savings via the Efficiency and Sustainability Plan; and

 

2.      the City Surveyor’ s local risk budget be increased by £300k per annum for 2017/18 and subsequent financial years, to meet the cost of the unfunded Assistant Property Facility Managers posts. This cost to be met from the savings arising from the City Surveyor’s SBR.

 

 

 ...  view the full minutes text for item 7.

8.

Mayor of London - Women's Night Safety Charter pdf icon PDF 81 KB

Report of the Head of the Community Safety.

 ...  view the full agenda text for item 8.

Minutes:

The Committee considered a report of the Head of Community Safety Team seeking support for a Women’s Night Safety Charter which was currently being developed by the GLA.

 

During discussion the following points were raised:-

 

·                         The City Corporation and the London Boroughs had a duty of care for everyone using their streets;

 

·                         A Member advised that it was important to ensure that the charter was a living document with appropriate action being taken;

 

·                         in answer to a question on whether London Councils had been consulted on the Charter, Members were advised that it had and that it was supportive of the GLA’s general aspirations.

 

RESOLVED – That:-

 

1.         the development of a Women’s Night Safety Charter be supported in principle; the draft response attached as an appendix to the report be agreed and that it be noted that City Corporation and City of London Police officers would work to support the development and implementation of this charter; and

 

2.         the approval of the final wording of the Charter, prior to it being signed, be delegated to the Town Clerk in consultation with the Chairman and Deputy Chairman of the Committee.

 

 

 

 ...  view the full minutes text for item 8.

9.

Review of the Women in Finance Charter pdf icon PDF 85 KB

Report of the Director of Communications.

 ...  view the full agenda text for item 9.

Minutes:

The Committee considered a report of the Director of Communications concerning the annual review of the Women in Finance Charter.

 

RESOLVED – That the 2017-2018 annual review of the Women in Finance Charter be supported at a cost of £35,000 to be funded from the Policy Initiatives Fund for 2018/19, categorised under “Events” and charged to City’s Cash.

 

 ...  view the full minutes text for item 9.

10.

Benefits In Kind Policy pdf icon PDF 99 KB

Report of the Chief Grants Officer.

 

NB: This report is also due to be considered by the Finance Committee.

 ...  view the full agenda text for item 10.

Minutes:

The Committee considered a report of the Chief Grants Officer concerning the City Corporation’s Benefits in Kind (BIK) policy.

 

Reference was made to the level of bureaucracy associated with the proposal and to whether a policy was necessary. The Committee was advised that the BIK policy existed already, however, it was in need of further work. The revised policy addressed those inadequacies and was intended to avoid excessive bureaucracy.

 

RESOLVED – That the revised BIK definition and the proposed BIK policy to guide decisions approving BIK be adopted with effect from 1st April 2018.

 

 

 

 ...  view the full minutes text for item 10.

11.

Major Highway Works for 2018 pdf icon PDF 1 MB

Report of the Director of the Built Environment.

 

NB: This report has been considered by the Streets and Walkways Sub-Committee and the Planning and Transportation Committee.

 ...  view the full agenda text for item 11.

Minutes:

The Committee considered a report of the Director of the Built Environment concerning major activities on the City’s highways in 2018.

 

Detailed discussion ensued during which, amongst other things, the following comments were made:-

 

·                A Member questioned whether road closures to accommodate development projects were always necessary and suggested that more innovative solutions should be identified which helped to minimise the adverse impact on traffic flow.

 

·                Reference was made to capacity on the highway and the space now utilised by cycle lanes.

 

·                It was noted that work was currently being undertaken to develop a comprehensive transport strategy which would address the concerns raised as well as proposals to create a Transport Commission.

 

·                The Port of London Authority was supportive of use being made of the river and therefore more thought should be given to transporting goods and other material via the river as this would help to reduce traffic congestion. Members acknowledged the scope for using the Walbrook site and its potential for assisting with future proposals on consolidation.

 

·                In answer to a question about the “for information” status of the report and the need for more Member involvement in the decision-making process particularly on road closures, the Committee was advised that responsibility for road closures had been delegated to the Director of the Built Environment. Nevertheless, the need for Member involvement was acknowledged. The Chairman of the Streets and Walkways Sub-Committee advised that he and the Deputy Chairman of the Sub-Committee would be content to provide relevant oversight and the Committee supported this.  

 

RESOLVED – That the report be noted and that support be given to the Chairman and Deputy Chairman of the Streets and Walkways Sub-Committee providing Member sight with regard to road closures.

 

 ...  view the full minutes text for item 11.

12.

Special Events on the Highway pdf icon PDF 770 KB

Report of the Director of the Built Environment.

 

NB: This report is also due to be considered by the Culture, Heritage and Libraries Committee and the Streets and Walkways Sub-Committee.

 ...  view the full agenda text for item 12.

Minutes:

The Committee considered a report of the Director of the Built Environment outlining the major special events planned in the City in 2018. 

 

Reference was made to the Culture Mile event and whilst Members were supportive, concern was expressed about the need to close Beech Street for a period of six days to accommodate it. It was, therefore, suggested that the organisers be advised that whilst the City Corporation was supportive of the event, the prolonged closure of the road could not be accommodated and should be reduced.

 

RESOLVED – That the events as set out in Appendix 5 of the report be supported subject to the length of the road closure associated with the Culture Mile event being reduced.

 

 

 ...  view the full minutes text for item 12.

13.

Cyber Security Directorate pdf icon PDF 140 KB

Report of the Director of Economic Development.

 ...  view the full agenda text for item 13.

Additional documents:

Minutes:

Members were advised that the Cyber Security Directorate report had been considered by the Resource Allocation Sub-Committee earlier. Whilst the Sub-Committee was supportive of the principle of the City Corporation becoming involved in cyber security, particularly in its capacity as a champion for business, it felt that the report as drafted, did not clearly define the scope of what was proposed and that potentially it was too wide ranging for the City Corporation. The Sub-Committee had therefore asked for a further paper to come back which addressed the issue of scope and the reality of what the City Corporation might be able to deliver.

 

In view of the above the report was therefore withdrawn.

 

 ...  view the full minutes text for item 13.

14.

Economic Development Activities Update pdf icon PDF 195 KB

Report of the Director of Economic Development.

 

NB: The appendices to this report, The Total Tax and The Value of Fintech, have been circulated electronically as separately bound documents. They are available in hardcopy on request.

 ...  view the full agenda text for item 14.

Additional documents:

Minutes:

The Committee considered a quarterly a report of the Director of Economic Development updating it on the activities undertaken by his office.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 14.

15.

Data Protection Bill 2017 pdf icon PDF 105 KB

Report of the Remembrancer.

 ...  view the full agenda text for item 15.

Minutes:

The Committee considered a report of the Remembrancer concerning the Data Protection Bill 2017 and the provisions contained within it.

 

It was noted that the City Corporation fell within the scope of the Bill in relation to personal data processing.

 

RESOLVED – That the report and the steps being taken to ensure compliance with the provisions of the Data Protection Bill be noted.

 

 ...  view the full minutes text for item 15.

16.

Policy Initiatives Fund and Committee Contingency pdf icon PDF 69 KB

Report of the Chamberlain.

 ...  view the full agenda text for item 16.

Additional documents:

Minutes:

The Committee’s considered a statement of the Chamberlain on the use of the Policy Initiatives Fund and the Committee Contingency for 2017/18.

 

RESOLVED – That the statement be noted.

 ...  view the full minutes text for item 16.

17.

Resourcing the Implementation of Bridging Divides pdf icon PDF 92 KB

Joint report of the Town Clerk and Chief Grants Officer.

 

NB: This report will have been considered by the Resource Allocation Sub-Committee.

 ...  view the full agenda text for item 17.

Minutes:

The Committee considered a joint report of the Town Clerk and the Chief Grants Officer concerning the resources required to implement ‘Bridging Divides’, the City Bridge Trust’s (CBT) approved charitable funding strategy

 

RESOLVED – That the strategic framework for the implementation of ‘Bridging Divides’ be approved as set out in the report and that it be noted that further reports relating to the framework would be brought back to relevant Committees for decision in due course.

 

 

 ...  view the full minutes text for item 17.

18.

Bridge House Estates Strategic Fund Review pdf icon PDF 95 KB

Joint report of the Chamberlain and the Chief Grants Officer.

 

NB: This report will have been considered by the Resource Allocation Sub-Committee and is due to be considered by the Finance Committee.

 

 ...  view the full agenda text for item 18.

Minutes:

The Committee considered a joint report of the Chief Grants Officer and the Chamberlain proposing the creation of a Bridge House Estates (BHE) Strategic Review Fund totalling up to £1m, to support wider impacts of the implementation of Bridging Divides.

 

Reference was made to possibility of high costs of governance being reported within the BHE Annual Report as a result of the Fund.

 

It was suggested that the Chairman of the Investment Committee should also be included in the consultation process for the approval of bids from the new Fund. The Committee supported the suggestion.

 

RESOLVED – That the creation of a BHE Strategic Review Fund, totalling up to £1m be supported and that the governance arrangements for the approval of bids against the above Fund be delegated to the Town Clerk in consultation with the Chairmen of Policy & Resources and Finance Committees, the City Bridge Trust, the Chief Grants Officer and Deputy Chamberlain be agreed, subject to the inclusion of the Chairman of the Investment Committee in the consultation process.

 

 ...  view the full minutes text for item 18.

19.

City Bridge Trust: Proposed Revenue Budget - 2018/19 pdf icon PDF 185 KB

Joint report of the Chamberlain and Town Clerk.

 

NB: This report will have been considered by the Resource Allocation Sub-Committee and is due to be considered by the Finance Committee.

 

 ...  view the full agenda text for item 19.

Minutes:

The Committee considered a joint report of the Chamberlain and the Town Clerk concerning the 2018/2019 revenue budget (the first year of the new funding strategy for Bridging Divides programme) overseen by the City Bridge Trust (CBT) Committee.

 

RESOLVED – That the 2018/19 revenue budget of £23.810m be approved and that the Chamberlain be authorised to revise the individual budgets to allow for any necessary realignment of funds resulting from corporate projects.

 

 ...  view the full minutes text for item 19.

20.

QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE

Minutes:

Still and Star – Asset of Community Value

 

In answer to a request for an update on the status of the appeal against the decision to include the Still and Star Public House on the City Corporation’s list of Assets of Community Value, Members were informed that the First Tier Tribunal had upheld the decision and that it was now up to the appellant to pursue the matter further. It was also noted that the pub had been closed since October 2017.

 

Public Relations and Economic Development Sub-Committee

 

A Member referred to the composition of the Sub-Committee and to the merits of the Senior Alderman Below the Chair being allocated an ex-officio place on it. Members supported the suggestion.

 

RESOLVED – That the composition of the Public Relations and Economic Development Sub-Committee be amended to include the Senior Alderman Below the Chair as an ex-officio Member.

 

 ...  view the full minutes text for item 20.

21.

ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 21.

22.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 22.

Minutes:

23.

Non-Public Minutes

To consider non-public minutes of meetings as follows:-

 ...  view the full agenda text for item 23.

Minutes:

23a

To agree the non-public minutes of the meeting held on 14 December 2017.

Minutes:

The non-minutes of the meeting held on 14 December 2017 were approved.

 

 ...  view the full minutes text for item 23a

23b

To note draft non-public minutes of the Resource Allocation Sub-Committee meeting held on 14 December 2017.

Minutes:

The draft non-minutes of the Resource Allocation Sub-Committee meeting held on 14 December 2017 were noted.

 

 ...  view the full minutes text for item 23b

23c

To note the draft non-public minutes of the Public Relations and Economic Development Sub-Committee meeting held on 14 December 2017

Minutes:

The draft non-minutes of the Public Relations and Economic Development Sub-Committee meeting held on 14 December 2017 were noted.

 

 ...  view the full minutes text for item 23c

23d

To note the draft non-public minutes of the Projects Sub-Committee meeting held on 11 December 2017.

Minutes:

The draft non-minutes of the Project Sub-Committee meeting held on 11 December 2017 were noted.

 

 ...  view the full minutes text for item 23d

23e

To note the draft non-public minutes of the Courts Sub-Committee meeting held on 8 December 2017

Minutes:

The draft non-minutes of the Courts Sub-Committee meeting held on 8 December 2017 were noted.

 

 ...  view the full minutes text for item 23e

23f

To note the draft non-public minutes of the Hospitality Working Party meeting held on 13 December 2017.

Minutes:

The draft non-public minutes of the Hospitality Working Party held on 13 December 2017 were noted.

 

 ...  view the full minutes text for item 23f

24.

Police Accommodation Strategy - 21 New Street

Joint report of the Chamberlain, Commissioner of the City and the City Surveyor.

 

NB: This report has been considered by the Police Committee and is scheduled to be considered by the Resource Allocation, Projects and Corporate Asset Sub-Committees and the Finance Committee.

 

 ...  view the full agenda text for item 24.

Minutes:

The Committee considered and agreed a joint report of the Chamberlain, Commissioner of the City of London Police and the City Surveyor concerning the business rates and reversionary lease for 21 New Street.

 

 

 ...  view the full minutes text for item 24.

25.

Secure City Programme update and resourcing

Report of the Commissioner of the City of London Police.

 

NB: This report is due to considered by the Resource Allocation and Projects Sub-Committees and the Finance Committee.

 

 ...  view the full agenda text for item 25.

Minutes:

The Committee considered and agreed a report of the Commissioner of the City of London Police concerning the Secure City Programme.

 

 

 ...  view the full minutes text for item 25.

26.

Project Funding Update

Report of the Chamberlain.

 

NB: This report will have been considered by the Resource Allocation Sub-Committee.

 

 

 

 ...  view the full agenda text for item 26.

Minutes:

The Committee considered and agreed a report of the Chamberlain concerning the provision of funding to enable three projects to proceed as follows:-

 

·                The Monument Visitor Centre

·                Police Digital Interview Recording System Replacement

·                Police Telephony System Replacement

 

 ...  view the full minutes text for item 26.

27.

Cyclical Works Programme

Report of the Chamberlain.

 

NB: This report will have been considered by the Resource Allocation Sub-Committee.

 

 ...  view the full agenda text for item 27.

Minutes:

The Committee considered and agreed a report of the Chamberlain concerning the funding of the Cyclical Works Programme for 2018/19.

 

 ...  view the full minutes text for item 27.

28.

First Registration of the City's Freehold Titles

Report of the City Surveyor.

 

NB: This report is due to be considered by the Property Investment Board and the Corporate Asset Sub-Committee.

 

 ...  view the full agenda text for item 28.

Minutes:

The Committee considered a report of the City Surveyor concerning the City Corporation’s freehold title registration project.

 

RESOLVED – That the report be noted.

 

 ...  view the full minutes text for item 28.

29.

Strategic Property Review

Minutes:

The Committee received annual progress reports of the City Surveyor concerning the following property estates:-

 

 ...  view the full minutes text for item 29.

29a

City's Estate Strategic Review

Minutes:

RESOLVED – that the report be noted.

 

 ...  view the full minutes text for item 29a

29b

City Fund Strategic Review

Minutes:

This report was withdrawn.

 ...  view the full minutes text for item 29b

29c

Bridge House Estates Strategic Review

Minutes:

RESOLVED – that the report be noted.

 

 ...  view the full minutes text for item 29c

30.

QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE

Minutes:

There were no questions.

 ...  view the full minutes text for item 30.

31.

ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT AND WHICH THE COMMITTEE AGREE SHOULD BE CONSIDERED WHILST THE PUBLIC ARE EXCLUDED.

Minutes:

The following item of urgent business was considered:-

 

Head of Security Guildhall Complex

 

The Committee considered and agreed a report of the City Surveyor concerning the provision of funding to recruit a Head of Security of the Guildhall Complex.

 

Carillon Construction

 

The Director of the Built Environment was heard regarding the impact of Carillon Construction going into liquidation. She confirmed that Carillon was not a City Corporation Contractor and therefore it was not directly affected.

 

 ...  view the full minutes text for item 31.

 


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