Agenda and minutes

Apologies were received from Deputy John Barker and Sir Michael Snyder.

There were no declarations.

To agree the public minutes of the Sub-Committee meeting held on 13 June 2013 (copy attached).

The public minutes of the Sub-Committee meeting held on 13 June 2013 were approved.

There were no questions.

There were no items of urgent business for consideration.

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act.

Item Nos.                                                                     Paragraph(s) in Schedule 12A

7-10                                                                                         3

Part 2 – Non-Public Agenda

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act:-

Item Nos.                                                           Paragraph(s) in Schedule 12A 

7-10                                                                                         3

Part 2 – Non-Public Agenda

To agree the non-public minutes of the Sub-Committee meeting held on 13 June 2013 (copy attached).

The non-public minutes of the Sub-Committee meeting held on 13 June 2013 were approved.

Report of the Chamberlain (copy attached).

The Sub-Committee considered a report of the Chamberlain concerning the Police Accommodation Strategy and agreed to funds being made available from the City Fund Capital Reserves Budget for the project and to it also being included in the Capital Programme.

Joint report of the Town Clerk and Chamberlain (copy attached).

The Sub Committee considered and agreed a joint report of the Town Clerk and Chamberlain relating to the following projects which had reached the stage where a decision was required on whether they should be included in the Capital Programme and allocated the necessary funding:-

1.     Royal Exchange and Eastcheap Public Conveniences – Barriers;

2.     Barbican Estate Office Baggage Stores;

3.     Upgrade and replacement of the Oracle and Manhattan information systems;

4.     Guildhall Art Gallery: Heritage Gallery;

5.     Improvements to Members’ Accommodation; 

6.     Milton Court Development; and

7.     Phase 1 of the City of London Freemen’s School Masterplan.

Joint report of the Town Clerk and Chamberlain (copy attached).

The Sub-Committee considered a joint report of the Town Clerk and Chamberlain updating it on the funding aspects of the project procedure since it was introduced in 2011 and agreed a funding approach in respect of projects which it was anticipated would be funded from City’s Cash and also the closure of a number of projects.

There were no questions.

The following item of urgent business was considered:-

Future Use of Exhibition Hall 2

The Sub-Committee considered and agreed a joint report of the Director of Culture, Heritage and Libraries, the Managing Director of the Barbican Centre and the Principal of the Guildhall School concerning the future use of Exhibition Hall 2 at the Barbican Centre.