Agenda and minutes

Apologies were received from Simon Duckworth and Alderman Sir David Wootton.

There were no declarations.

To agree the public minutes of the Sub-Committee meeting held on 17 March 2016.

The minutes of the meeting held on 17 March 2016 be approved.

To note the content of the report and, in particular, the decision of the Grand Committee in relation to the three projects referred to and the sum to be set aside for the provision of new schemes in 2019/20.

         The Sub-Committee considered a report of the Chamberlain concerning the allocation of funding for new schemes in 2019/20 and the funding of three projects, namely, works to the Minories car park, the replacement of street lighting equipment and the refurbishment of Golden Lane Estate playground which had been considered and approved by the Grand Committee earlier that day.

RESOLVED – that it be noted that:-

1.      the unallocated balance of £2.192m from the 2015/16 City’s Cash provision for new schemes had been retained centrally to partially offset the one-off additional funding provided from central reserves for two critical IT upgrade projects;

2.      approval had been given by the Grand Committee to:-

a.    a total of £6m being set aside in 2019/20 to provide for new schemes (£3m each for City Fund and City’s Cash);

b.    the allocation of funds totalling £4.524m from the On Street Parking Reserve as follows:-

·         £454k to meet the cost of urgent works and additional surveys to mitigate structural defects to the Minories car park, subject to requisite approvals by other committees; and

·         £4.070m to replace existing street lighting equipment with LED lights and a new wireless central management system, subject to further development of the solution including widening of the scope to include links to ‘Smart City’ initiatives in advance of authority to start work.

c.   an estimated £216.5k of S106 funding received from the Fann Street Development be allocated towards the cost of refurbishing the Golden Lane Estate playground.

3.      further phases of the Barbican Highwalks scheme might need to be deferred as a result of prioritising on street parking reserve funds to the street lighting scheme.

Report of the Director of the Built Environment.

NB: This report has been considered and approved by the Streets and Walkways Sub-Committee.

The Sub-Committee considered a report of the Director of the Built Environment on the temporary arrangements for the All Change at Bank project and in particular the funding arrangements.

RESOLVED – that the report be noted.

Report of the Director of the Built Environment.

NB:  This report has been approved by both the Planning and Transportation Committee and the Projects Sub-Committee. The appendices to the report have been circulated as a separately bound electronic document only. Hard copies of the appendices are available on request.

The Sub-Committee considered a report of the Director of the Built Environment concerning the Transportation and Public Realm Division Projects Programme.

RESOLVED – That the report be noted.

There were no questions.

There were no items of urgent business.

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act.

Part 2 – Non-Public Agenda

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

Item Nos.                                                Paragraph(s) in Schedule 12A 

10 - 13                                                                      3 

Part 2 – Non-Public Agenda

To agree the non-public minutes of the Sub-Committee meeting held on 17 March 2016.

The non-public minutes of the meeting held on 17 March 2016 were approved.

Report of the Principal of the Guildhall School of Music and Drama.

The Sub-Committee considered and agreed a report of the Principal of the Guildhall School concerning a number of projects which were due to be completed as part of the School’s previous capital programme regime and to the remaining budgets being carried over to 2016/17 to enable certain projects to be completed.

Joint report of the City Surveyor, Chamberlain and the Commissioner of the City of London Police.

NB: This report will have been considered by the Projects Sub-Committee. Its decision will be reported verbally at the meeting.

The Sub-Committee considered and agreed a joint report of the City Surveyor, the Chamberlain and the Commissioner of the City of London Police concerning the Police Accommodation Strategy project.

Report of the Town Clerk.

The Committee considered and received a report of the Town Clerk reporting action taken by the Town Clerk in consultation with the Chairman and Deputy Chairman since the last meeting of the Sub-Committee in relation to 133 Whitechapel High Street.

There were no questions.

The Sub-Committee considered an item of urgent business relating to the funding of proposed enhancement works to the City of London School.