Agenda and minutes

Apologies for absence were received from Roger Chadwick and Tom Sleigh.

Catherine McGuinness declared an interest in item no 16 as a Governor on the Board of Governors of the City Academy Hackney.

To agree the public minutes of the Sub-Committee meeting held on 19 May 2016.

The minutes of the meeting held on 19 May 2016 were approved.

Report of the Chamberlain.

NB: This report is due to be considered by the Efficiency and Performance Sub-Committee and the Finance Committee.

The Sub-Committee considered a report of the Chamberlain concerning the production and publication of the City Corporation’s Efficiency Plan.

RESOLVED – That the report be noted and, in particular, that the framework for the Efficiency Plan would include the following:-

1.       light touch continuous improvement annual saving of 2-3% in budgets from 2018-19, with an incentive element adopted - in which a share of the savings could be re-invested in new priorities in the subsequent year as part of a revised carry-forward process;

2.       the option of removing the 1% pay and prices allowance earlier, from 2017/18 when the majority of Serviced Based Review savings would  have been delivered;

3.       a rolling programme of departmental peer reviews to help identify more radical effectiveness and efficiency improvements; and

4.       further cross cutting reviews, including prevention/demand management, when the current reviews have been implemented.

Report of the Chamberlain.

NB: This item is to be read in conjunction with the non-public Appendix at item no. 14.  Background papers relating to the two IT projects covered in the report are available on request. The report will also be considered by the Grand Committee later this day.

The Sub-Committee considered a report of the Chamberlain concerning the provision of one-off funding to enable two projects, the Wide Area Network Replacement and the IT Infrastructure Performance Improvement Plan, to progress to the next gateway of the projects approvals process.

RESOLVED – that, subject to any requisite approval by other committees, it be recommended to the Policy and Resources Committee that approval be given to the provision of funding totalling £72k from the 2016/17 provisions for new schemes (50 % City Fund and 50% City’s Cash) to progress the following two schemes to the next gateway:-

·     Wide Area Network (WAN) replacement – £16k

·     IT Infrastructure Performance Improvement Plan - £56k.

There were no questions.

There were no urgent items.

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act.

Part 2 – Non-Public Agenda

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

Item Nos.                                                Paragraph(s) in Schedule 12A 

9 - 16                                                                       3 

Non-Public Agenda

To agree the non-public minutes of the Sub-Committee meeting held on 19 May 2016.

The non-public minutes of the meeting held on 19 May 2016 were approved.

Report of the Town Clerk.

NB: A supplementary paper relating to this item is also due to be circulated. Both papers will also be considered by the Grand Committee later this day.

The Sub-Committee considered and agreed a report of the Town Clerk concerning the next steps to be taken in strengthening the City Corporation’s support and promotion of the City.

Report of the City Surveyor.

NB: This report has been considered and approved by the Property Investment Board and is due to be considered by the Projects Sub-Committee and the Barbican Centre Board.

The Sub-Committee considered a report of the City Surveyor which provided an update on the enabling works to Barbican Exhibition Hall 1 in order to make the property more marketable. The latest position was noted.

Report of the Chamberlain.

NB: this report has been considered and approved by the Corporate Asset Sub-Committee

The Sub-Committee considered a report of the Chamberlain updating it on the transitional arrangements for the Cyclical Work Programme for Barbican and Guildhall School projects. The content of the report was noted.

Report of the Chamberlain.

NB: This report has also been considered by the Investment and Finance Committees.

The Sub-Committee considered a report of the Chamberlain concerning a review of the cash balances held by the City Corporation and noted its content.

To be read in conjunction with Item No. 5.

The Sub-Committee noted the appendix to the Project Funding Update report at item no. 5.

There were no questions.

The following item of urgent business was considered:-

City Academy Hackney Sixth Form Expansion Loan

The Sub-Committee considered a report of the Town Clerk concerning the interest payable on the loan to the City Academy Hackney for its expansion project.