Agenda and minutes

Apologies were received from Rev’d Stephen Haines, Hugh Morris and Giles Shilson.

There were no declarations.

To agree the public minutes of the Sub-Committee meeting held on 15 December 2016.

The minutes of the meeting held on 15 December 2016 were approved.

Report of the Chamberlain.

NB: This item is to be read in conjunction with the non-public Appendix at item no. 13 and will be considered by the Grand Committee later this day. The background papers relating to the two projects covered in the report are available on request.  

The Sub-Committee considered a report of the Chamberlain concerning the provision of funding to enable three projects, the Electronic Social Care Reporting and Case Management System replacement; Guildhall Stonework Repairs and repairs to the Dominant House Footbridge to progress to the next gateway of the projects approvals process.

RESOLVED – that it be recommended to the Grand Committee that, subject to any requisite approval by other committees, approval be given to the following:-

1.       funding of up to £250k from the 2016/17 City Fund provision for new schemes to meet the cost of replacing the Electronic Social Care Reporting and Case Management System, the final amount being dependent on the project sum agreed by the Chief Officer following procurement;

2.       funding of £130k from the 2016/17 City’s Cash provision for new schemes to meet the cost of progressing the Guildhall Stonework Repairs project to the next gateway, subject to the requisite approval by the Projects Sub Committee; and

3.       a sum of £33k from the On Street Parking Reserve to meet the cost of progressing a project to repair the Dominant House Footbridge to the next gateway, subject to the requisite approval by the Projects Sub Committee.

Joint report of the Chamberlain and the Comptroller and City Solicitor, together with a resolution of the Police Committee of 3 November 2016 and a report of the Commissioner.

NB: This report will be considered by the Grand Committee later this day.

The Sub-Committee considered a joint report of the Chamberlain and the Comptroller and City Solicitor, attaching a resolution of the Police Committee and a report of the Commissioner of the City of London Police concerning the provision of funding for policing the five City Bridges.

RESOLVED – that it be recommended to the Grand Committee that approval be given to the provision of funding totalling £214,000 from the Bridge House Estates (BHE) revenue budget to fund the cost of policing of the City Bridges on an annual basis, subject to:-

·          the sum being kept under review; and

·          the City Corporation as sole trustee of BHE remaining satisfied that such expenditure is in the best interests of BHE.

Joint report of the Director of Community and Children’s Services and the Director of Human Resources.

NB: This report will be considered by the Community and Children’s Services and Establishment Committees.

The Sub-Committee considered a joint report of the Director of Community and Children’s Services and the Director of Human Resources concerning the City Corporation’s Apprenticeship Scheme and the funding of the posts for the Scheme’s support staff.

It was noted that the Community and Children’s Services Committee and the Establishment Committee supported the staffing structure of the unit as set out in the report.

The Chairman of the Finance Committee referred to the funding element of the Scheme and commented that it was not good practice to agree a project in the absence of an indication of cost which appeared to have happened in this case.

RESOLVED – that approval be given to a baseline budget increase of £250,000 to fund the cost of those posts that could not be met from the apprenticeship Levy.

There no questions.

There were no urgent items.

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act.

Part 2 – Non-Public Agenda

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

Item Nos.                                                           Paragraph(s) in Schedule 12A

10 - 13                                                                                     3

Part 2 – Non-Public Agenda

To agree the non-public minutes of the Sub-Committee meeting held on 15 December 2016.

The non-public minutes of the meeting held on 15 December 2016 were approved.

Report of the Chamberlain.

The Sub-Committee considered and agreed a report of the Chamberlain concerning the funding of the Cyclical Works Programme for 2017/18.

Report of the City Surveyor.

NB: This report will have been considered by the Members’ Privileges Sub-Committee earlier this day and is also due to be considered by the Projects and the Corporate Asset Sub-Committees and the Grand Committee.

The Sub-Committee considered a report of the City Surveyor setting out proposals for the lavatories and cloakroom facilities in the basement area of the West Wing of Guildhall to be upgraded and the project’s funding. It was noted that the matter had been considered by the Members Privileges Sub-Committee earlier that day and the Sub-Committee had requested that a further option be explored.

To be read in conjunction with item no. 4.

The non-public appendix to the project funding update report was noted.

There no questions.

There were no urgent items.