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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Martin Newton
tel. no.: 020 7332 3154  Email: martin.newton@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from John Chapman, Tim Levene, Alderman Nicholas Lyons, Andrew Mayer, Andrien Meyers and Ian Seaton.

 ...  view the full minutes text for item 1.

2.

Members' declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Public Minutes pdf icon PDF 158 KB

To agree the public minutes of the meeting held on 20 September 2017.

 

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the public minutes of the meeting held on 20 September 2017 be approved as a correct record.

 

Matters Arising

 

Christmas 2017 – Smithfield Market Traffic Management Plan

At the request of the Chairman, the Superintendent of Smithfield Market confirmed that a report back on the success of the 2017 plan would be made at the next meeting of the Committee.

 ...  view the full minutes text for item 3.

4.

Revenue and Capital Budgets - 2017/18 and 2018/19 pdf icon PDF 589 KB

Joint report of the Chamberlain and the Director of Markets and Consumer Protection.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Committee considered the joint report of the Chamberlain and the Director of Markets and Consumer Protection on revenue and capital budgets 2017/18 and 2018/19 and the following matters were raised:-

 

·         The Committee noted that the report had been drafted prior to the proposed policy direction change relating to the Museum of London relocation and therefore some references in the paper did not reflect this change.

 

·         On advertising hoardings it was noted that, following a restructure at Clear Channel, the anticipated additional sum of £125,000 for Billingsgate Market would not now be realised in the next financial year and would be removed from the budget. The viability of the project would be reassessed. 

 

·         In response to a question from the Chairman, the Chamberlain confirmed that the legal fees for film liaison (appendix 2, page 25) were a one-off payment and that clarification of the details would be reported back.

 

·         A Member asked about the implications and risk of delayed expenditure in the additional works programme and the Chamberlain explained that many  work plans span over more than one financial year with associated slippage / carry forward of identified funds to the next year.

 

·         In response to a question from a Member, the Chamberlain said that the 2018/19 provisional revenue budget net surplus of £2.2m showed the figure that would not be spent during the year, but comprised of allocated funds going forward.  

 

  • A Member requested that an additional column be inserted alongside the actual budget for 2016/17, showing the original budget, in order to indicate variances. The Chamberlain confirmed that officers could provide a comparator for future reports. 

 

RESOLVED – That:-

(a)  the latest 2017/18 revenue budget be approved;

(b)  the provisional 2018/19 revenue budget be approved for submission to the Finance Committee;

(c)  the draft capital budget be approved;

 ...  view the full minutes text for item 4.

5.

Draft Departmental Business Plan 2018/19 - Markets and Consumer Protection pdf icon PDF 394 KB

Report of the Director of Markets and Consumer Protection.

 ...  view the full agenda text for item 5.

Minutes:

The Committee considered a report of the Director of Markets and Consumer Protection on the draft Departmental Business Plan 2018/19 – Markets and Consumer Protection. It was noted that the full Plan would be submitted to the Committee in the Spring.

 

RECEIVED.

 

 

 ...  view the full minutes text for item 5.

6.

Smithfield Market - Condenser Water Cooling System - Update pdf icon PDF 228 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 6.

Minutes:

The Committee considered the report of the City Surveyor on the Smithfield Market – Condenser Water Cooling System and the following matters were raised:-

 

·         In response to a question from a Member on the possibility of renewable energy usage by redirecting the heat removed from the system to offices or other buildings, the Principal Engineer confirmed that the temperature of the waste heat was relatively ‘low grade’ (25/26 c) and if used at the Market this heat may also conflict with the current energy supply agreement with Citigen. The Chairman asked that officers provide a comment on the possible use of the waste heat in a future report.

 

·         It was noted that a suitable date to meet the third refrigeration contractor would be set.

 

·         A Member raised the issue of the resource costs of the cooling system and the Chairman asked that officers provide information on operational costs to the next meeting. 

 

RECEIVED.

 ...  view the full minutes text for item 6.

7.

Risk Management pdf icon PDF 415 KB

Report of the Director of Markets and Consumer Protection.

 ...  view the full agenda text for item 7.

Minutes:

The Committee considered a report of the Director of Markets and Consumer Protection on Markets Committee Risk.

 

RECEIVED.

 ...  view the full minutes text for item 7.

8.

Superintendents' Updates

The Superintendents to be heard.

 ...  view the full agenda text for item 8.

Minutes:

The Committee considered oral reports of the Superintendents and the following matters were raised:-

 

Billingsgate

·         Grant Funding - The Superintendent informed the meeting that following the purchase of the waste compactor with 75% European Union grant funding, further bids would be submitted for funding for replacement floodlighting with LED lights and for forklift purchase. The cut-off date for applications for grant funding would be reported to Members.

·         Crossrail – It was noted that the land previously used as part of the Crossrail works had now been satisfactorily reinstated and returned to the Market.

·         HSBC Window – The Superintendent said that the window incident had not been reported to the Health and Safety Executive (HSE) by HSBC and that the report had therefore been made by the Market. The HSE would now investigate the incident and a report back would be made to the Committee on the findings.

·         London Fish Merchants’ Association – Members noted that a meeting had taken place with the Association and discussions on modernisation and requirements to replace fisheries containers in one area of the site. Budget costings and implications would now be investigated.  

·         Café Fire – It was noted that a fire had broken out in an on-site café. The Fire Brigade had attended and the incident had been dealt with. A report was still to be received but the cause had been identified as a faulty toaster. A further update would be reported to the Committee in due course.

 

New Spitalfields

·         Entry Barrier – The Superintendent said that a 2-stage ‘design and build’ solution was now being pursued. A report on cost and feasibility would be made to the Committee at the next meeting.

·         FlytippingWith regard to the new waste contract, it was reported that there appeared to be more accountability now for

 ...  view the full minutes text for item 8.

9.

North - South Cycle Superhighway Phase 2 pdf icon PDF 168 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

The Committee considered the report of the Director of the Built Environment on the North – South Cycle Superhighway Phase 2.

 

RECEIVED.

 ...  view the full minutes text for item 9.

10.

Questions on Matters Relating to the Work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 10.

11.

Any Other Business that the Chairman Considers Urgent

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 11.

12.

Exclusion of the Public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

                                                                                     

 

 ...  view the full agenda text for item 12.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraphs 3 (items 14, 15, 16 and 18); 1, 3, 5 and 7 (item 13); and 3, 5 and 7 (item 17) of Part I of Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 12.

13.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 20 September 2017.

 

 ...  view the full agenda text for item 13.

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 20 September 2017 be approved as a correct record.

 ...  view the full minutes text for item 13.

14.

Strategic Markets Review

Oral presentation from GVA.

 

 ...  view the full agenda text for item 14.

Minutes:

The Committee considered an oral presentation of GVA on the Strategic Markets Review.

 

RECEIVED.

 ...  view the full minutes text for item 14.

15.

Museum of London Relocation – Project Update

Report of the Town Clerk.

 

Resolution of the Policy and Resources Committee.

 ...  view the full agenda text for item 15.

Minutes:

The Committee considered a report of the Town Clerk on the Museum of London Relocation – Project Update.

 

RECEIVED.

 ...  view the full minutes text for item 15.

16.

Poultry Market, Major Repairs

Report of the City Surveyor. 

 ...  view the full agenda text for item 16.

Minutes:

With the agreement of the Chairman, the Committee considered a late report of the City Surveyor on the Poultry Market, Major Repairs.

 

RESOLVED – That the recommendations set out in the report be approved.

 ...  view the full minutes text for item 16.

17.

Markets Debt Arrears - Period Ending 30th September 2017

Report of the Director of Markets and Consumer Protection.

 ...  view the full agenda text for item 17.

Minutes:

The Committee considered a report of the Director of Markets and Consumer Protection on Markets debt arrears for the period ending 30 September 2017.

 

RECEIVED.

 ...  view the full minutes text for item 17.

18.

Annual Waivers Report 2016/17

Report of the Chamberlain.

 ...  view the full agenda text for item 18.

Minutes:

The Committee considered a report of the Chamberlain on Annual Waivers 2016/17.

 

RECEIVED.

 ...  view the full minutes text for item 18.

19.

Non Public Questions on Matters Relating to the Work of the Committee

Minutes:

There were no questions.

 

 ...  view the full minutes text for item 19.

20.

Any Other Business that the Chairman Considers Urgent and which the Committee Agree Should be Considered Whilst the Public are Excluded

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 20.

 


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