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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Alistair MacLellan  Email: alistair.maclellan@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Tijs Broeke, Chris Hayward and Deputy Henry Pollard.

 ...  view the full minutes text for item 1.

2.

MEMBERS' DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 98 KB

To agree the public minutes and non-public summary of the meeting held on 11 July 2019.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED, that the public minutes and non-public summary of the meeting held on 11 July 2019 be approved.

 ...  view the full minutes text for item 3.

4.

Outstanding References pdf icon PDF 132 KB

Joint report of the Town Clerk and Commissioner.

 ...  view the full agenda text for item 4.

Minutes:

Members considered a joint report of the Town Clerk and Commissioner regarding outstanding references and the following points were made.

 

17A/2019/P – Vacancy of Homelessness and Rough Sleeping Sub-Committee

 

·         Members agreed to keep this reference open.

 

24/2019/P – Middlesex Street Car Park

 

·         The Commissioner noted that he would make a formal request to the Authority regarding how the costs of charges to the Housing Revenue Account were to be met.

 

26/2019/P – Safeguarding and Public Protection Special Interest Area Vacancy

 

·         Members requested that the Town Clerk circulate the Safeguarding and Public Protection SIA terms of reference and expected time commitment to the Board with a view to making an appointment. Members delegated authority to the Town Clerk to make the appointment, in consultation with the Chairman and Deputy Chairman.

 

RESOLVED, that the report be received.

 ...  view the full minutes text for item 4.

5.

Minutes - Economic Crime Committee of the Police Authority Board pdf icon PDF 90 KB

To receive the draft public minutes and non-public summary of the Economic Crime Committee meeting held on 5 July 2019.

 ...  view the full agenda text for item 5.

Minutes:

RESOLVED, that the draft public minutes and non-public summary of the Economic Crime Committee meeting held on 5 July 2019 be received.

 ...  view the full minutes text for item 5.

6.

Budget Monitoring Month Q1 2019/20 pdf icon PDF 198 KB

Report of the Commissioner of Police.

 ...  view the full agenda text for item 6.

Minutes:

Members considered a report of the Commissioner regarding Budget Monitoring Month Q1 2019/20 and the following points were made.

 

·         The Commissioner noted that the Force was on track in terms of managing the ongoing vacancy factor and highlighted the £2.5m unfunded increase in Police Officer pension contributions. This £2.5m pension risk had the potential to increase further.

 

·         In response to a question regarding Accounts Receivable, the Commissioner replied that the reduction in Total Debtors as largely due to collection rather than write-off.

 

·         The Commissioner noted that he had briefed the Deputy Chairman of the Authority’s Finance Committee in person regarding both the £2.5m pension risk, and the emerging opportunity presented by the Home Office announcement for an additional 20,000 police officers across the UK.

 

·         The Deputy Chairman commented that future Monitoring reports should be more explicit in identifying risks and providing commentary on mitigations.

 

·         The Chairman of the Professional Standards and Integrity Committee noted that the Committee had considered the tribunal case regarding pensions at its recent meeting, the minutes of which would be submitted to the Board at its October 2019 meeting.

 

·         A Member commented that the table in appendix 1 of the report was in his view the best illustration of the overall budget position. The Member suggested some presentational changes to the table to improve it further.

 

RESOLVED, that the report be received.

 ...  view the full minutes text for item 6.

7.

City of London Police Communication Strategy Update pdf icon PDF 86 KB

Report of the Director of Communications – TO FOLLOW.

 ...  view the full agenda text for item 7.

Minutes:

Members considered a report of the Commissioner regarding the Combined Strategic Communications Plan of the City of London Police and City of London Corporation and the following points were made.

 

·         In response to a question, the Commissioner replied that the Force and Authority would be liaising to identify how best the strategy could be resourced.

 

·         The Chairman agreed with comments that members of the wider Police Authority should be regularly updated on Force matters and noted that this was being pursued through a monthly newsletter and other measures such as statements at the Court of Common Council.

 

RESOLVED, that the report be approved.

 ...  view the full minutes text for item 7.

8.

Action Know Fraud Update

The Commissioner to be heard.

 ...  view the full agenda text for item 8.

Minutes:

The Commander (Economic Crime) took the opportunity to update Members on Action Know Fraud in light of the adverse media coverage received during August 2019 and the following points were made.

 

·         The Commander (Economic Crime) reiterated the Force’s position that the behaviour of the individuals involved was unacceptable, and that the contractor employing those individuals had been robust in dealing with the issues once they had been identified. The Force had launched an interim review into the matter. The Commander noted that the both the Force and the Board would likely have to deal with similar cases going forward.

 

·         The Chairman expressed disappointment that neither he nor the Authority were able to learn of the impending media coverage in advance. The Chairman noted that his announcement of a review had not attracted much media interest.

 

RESOLVED, that the update be noted.

 ...  view the full minutes text for item 8.

9.

Questions on matters relating to the work of the Board

Minutes:

Cost of Policing Functions at Guildhall

The Chairman noted that notice of a question had been given by Tijs Broeke, who had since sent apologies to the meeting. The Chairman requested that the Town Clerk put the question to the Force:

 

‘What are the additional costs of security operations for police staff and police officer time for two recent high-profile events at Guildhall, namely the International Trade Dinner & US Vice President Visit and the China Business Forum and Dinner. Moreover, who met those additional costs.’

 

The Commander (Operations) was heard in reply, noting that the International Trade Dinner & US Vice President Visit had an additional cost of £18,000, and the China Business Forum and Dinner an additional cost of £1,500. These costs were met from City of London Police core funding. Whilst some costs could be claimed back from the Home Office, the Commander stressed that the nature of these events were routine for the City and were therefore classed as ‘business-as-usual’.

 

The Commissioner reassured Members that the Force compiled accurate costs of the delivery of events such as these.

 ...  view the full minutes text for item 9.

10.

Any other business that the Chairman considers urgent

Minutes:

There was no other business.

 ...  view the full minutes text for item 10.

11.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 11.

Minutes:

RESOLVED, that under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 11.

12.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 11 July 2019.

 ...  view the full agenda text for item 12.

Minutes:

RESOLVED, that the non-public minutes of the meeting held on 11 July 2019 be approved as a correct record.

 ...  view the full minutes text for item 12.

13.

Non-Public Outstanding References

Joint Report of the Town Clerk and Commissioner.

 ...  view the full agenda text for item 13.

Minutes:

Members considered a joint report of the Town Clerk and Commissioner regarding non-public outstanding references.

 ...  view the full minutes text for item 13.

14.

Non-Public Minutes - Economic Crime Committee of the Police Authority Board

To receive the draft non-public minutes of the Economic Crime Committee meeting held on 5 July 2019.

 ...  view the full agenda text for item 14.

Minutes:

RESOLVED, that the draft non-public minutes of the Economic Crime Committee meeting held on 5 July 2019 be received.

 ...  view the full minutes text for item 14.

15.

Non-Public Minutes - Police Accommodation Working Party

To receive the minutes of the Police Accommodation Working Party meeting held on 2 September 2019.

 ...  view the full agenda text for item 15.

Minutes:

RESOLVED, that the draft minutes of the Police Accommodation Working Party meeting held on 2 September 2019 be received.

 ...  view the full minutes text for item 15.

16.

Commissioner's Updates

The Commissioner to be heard.

 ...  view the full agenda text for item 16.

Minutes:

The Commissioner was heard regarding a number of current issues.

 ...  view the full minutes text for item 16.

17.

Police Accommodation Decant Programme - Cost Pressures

Joint Report of the Commissioner, City Surveyor and Chamberlain  - TO FOLLOW.

 ...  view the full agenda text for item 17.

Minutes:

The Town Clerk noted that this report had been deferred until October 2019.

 ...  view the full minutes text for item 17.

18.

Gateway 6 Issue - Action Know Fraud

Report of the Commissioner.

 ...  view the full agenda text for item 18.

Minutes:

Members considered a report of the Commissioner regarding Action Know Fraud IMB (UK) Ltd – new managed service.

 ...  view the full minutes text for item 18.

19.

Dispute Strategy Update Report

Report of the Chamberlain.

 ...  view the full agenda text for item 19.

Minutes:

Members considered a Dispute Strategy Update report of the Chamberlain.

 ...  view the full minutes text for item 19.

20.

National Enabling Programme (NEP) - Variation of Contract

Report of the Commissioner.

 ...  view the full agenda text for item 20.

Minutes:

Members considered a report of the Commissioner regarding the National Enabling Programme (NEP) – Variation of Contract.

 ...  view the full minutes text for item 20.

21.

Gateway 6 - Case, Custody, Crime & Intelligence

Report of the Commissioner.

 ...  view the full agenda text for item 21.

Minutes:

Members considered a Gateway 6 report of the Commissioner regarding Case, Custody, Crime & Intelligence.

 ...  view the full minutes text for item 21.

22.

Gateway 4 - IT Service 2020 Contract - Sourcing

Report of the Chamberlain.

 ...  view the full agenda text for item 22.

Minutes:

Members considered a Gateway 4 report of the Chamberlain regarding IT Service 2020 Contract – Sourcing.

 ...  view the full minutes text for item 22.

23.

Police Business at City of London Police Authority Committees since July 2019

Report of the Town Clerk.

 ...  view the full agenda text for item 23.

Minutes:

Members considered a report of the Town Clerk regarding business at City of London Police Authority Committees since July 2019.

 ...  view the full minutes text for item 23.

24.

Report on Action Taken

Report of the Town Clerk.

 ...  view the full agenda text for item 24.

Minutes:

Members considered a report of the Town Clerk regarding action taken since the last meeting.

 ...  view the full minutes text for item 24.

25.

Non-Public Questions on matters relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 25.

26.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

 

 

TO BE PUT ON AGENDA FRONT SHEET UNDER TOWN CLERK NAME THEN REMOVED FROM HERE

Dates of future meetings

Future meetings of the Committee are scheduled for:

-       18 May 2017;

-       13 July 2017;

-       21 September 2017;

-       2 November 2017; and

-       15 December 2017.

 ...  view the full agenda text for item 26.

Minutes:

There was two items of other business.

 ...  view the full minutes text for item 26.

 


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