Agenda item

To agree the public minutes and summary of the meeting held on 27 June 2012 (copy attached).

The minutes of the meeting held on 27 June 2012 were agreed as a correct record.

Matters Arising

Banquets at Mansion House – The Remembrancer advised the Sub Committee that notices were being circulated today to Members under the new system whereby Members were able to stress their preference as to allocation of seats at Banquets.

Discussion took place around the issue of Members not being re-elected in March who may have received invites.  The decision was taken that those invitations would have to be returned as soon as possible and placed into a pot for any potential new Members. 

With regards to tickets that were returned by past Members, the Town Clerk advised that re-allocations of these tickets be left in the hands of the Chief Commoner in consultation with the Remembrancer.  It was also agreed that a list be created of any vacancies at Banquets by Mansion House and the Remembrancer and passed to the Chief Commoner for re-allocation.

Royal Garden Party Invitations – The Remembrancer advised that he was responsible for submitting names to the Palace as to who should be invited.  He stated that the numbers would vary each year and that the people that had been chosen this year were involved in some way with the Jubilee.

The Chairman requested a report to be submitted to the next meeting as to the various categories when choosing names.

Car Parking Policy – The Town Clerk advised that parking in the Yard is currently restricted to essential services, with parking space for Members provided through means of a dedicated underground car park.  The policy was originally implemented at the request of Members so as to keep the number of cars in the Yard to a minimum, in the interests of pedestrian safety, maintaining the ambience of the Yard as an open space, and minimising the damaged caused to the flagstones by cars.