Agenda item

Report of the Town Clerk.

The Sub Committee considered a report which set out outstanding actions from previous meetings, welcoming the new format which included a priority rating for each of the actions.

After agreeing to close off the actions that had been completed since the last meeting, Members discussed progress in relation to improved coordination (“joining up”) between Mansion House, Guildhall complex and the Central Criminal Court.

The following issues were raised:

·         reviewing the current stakeholders database and ensuring it includes current key leaders and influencers

·         ways of ensuring the right people are invited to the right events

·         working with the Foreign & Commonwealth Office to ensure that visiting delegations are invited to any relevant events

·         making it clear to those who often decline invitations to events that the City Corporation is non-political and events are for networking rather than fund-raising purposes

·         ways of measuring and reporting success

·         some clashes between events were still occurring although there had been some progress in coordinating events

It was noted that some of the above issues sit with the Hospitality Working Party of the Policy & Resources Committee. Officers agreed to review the issues raised and report back to the next Sub Committee meeting. 

Members suggested that the Remembrancer send an email to all Members inviting them to provide key stakeholder contact details for possible addition to the City Corporation’s stakeholder database. It was noted that Members should make clear the reason behind any suggestions so that the Remembrancer could use this information when adding them to the database and when reviewing at a later date.

On a separate matter, one Member suggested that the Public Relations and Economic Development Sub (Policy and Resources) Committee should review what printed leaflets and brochures are produced to ensure that the right information was being made available.

RESOLVED: That –

      i.        the following outstanding items be closed:

·         1.1: Update regarding IS services market testing – this issue is now the subject of regular reporting to the IS sub-Committee

·         2.1: Update regarding the Community and Children’s Services Department Commissioning Strategy – this report is a separate item on the agenda for this meeting

·         6.1: Business Planning – estimate reports to service committees now include information from departmental business plans to allow for Member consideration of service and financial planning

·         7.1: Update regarding Income Generation Initiatives – an update covering the issues raised by Members was contained at paragraph 14(a) of the Transformation and Efficiency Boards report at Item 6 on the agenda

     ii.        an update report on the issues raised be submitted to the next Sub Committee meeting.