Agenda item

Report of the Chamberlain

For information

          This report provided the Committee with an update on the progress of Internal Audit reviews undertaken within the Barbican Centre since the last report in February 2012.  Members noted that all items listed on the ‘Outstanding Actions’ list, at item 9 on the Non-Public Agenda, in respect of Internal Audit, had been discharged in this report. 

          In the course of questions from Members, the following issues were raised:

1.    Delayed redundancies – the Chamberlain’s representative would confirm, as soon as possible, with both the Chairman of the Board and the Risk Committee, that this had been completed. 

2.    Virtual Private Networks connections – Members noted that the audit of the new Firewall systems had highlighted some new, relatively minor issues, in respect of one or two connections to rarely used organisations.  The Internal Auditor explained that there had been no problems at the point of the review. Implementation of the green recommendation was due for completion by June 2012.  Officers assured Members of stronger lines of communication between the Centre and Corporate IT. 

3.    Annual IS Strategy – Members noted that the IS Strategy had been informed by the findings from IT audits and updates from the industry press. The City IS Security Strategy would be presented to the Information Systems Sub Committee on an annual basis.  The Chief Operating and Financial Officer assured Members that the Barbican Centre IT team meets regularly with the Corporate IT team. 

4.    Green Assurance Audit Reports - Members would like to receive copies of previous audit report summaries, circulated prior to the current practice of circulating the summaries to all Members and not just the Chairman and Deputy Chairman.  The Head of Audit agreed to circulate the Trade Waste Audit Summary to Members. 

5.    Appendix 1 (Securities and Facilities Management) – the Head of Internal Audit confirmed that the audit follow-up is going ahead as planned.  The Chairman asked to be informed if the follow-up indicated that the two recommendations had or had not been implemented.

6.    Appendix 2 (Old Contracts) – the Chamberlains’ representative advised that proportionality was being taken into account in the review of when to ‘draw a line’ in particular cases and this exercise would be concluded shortly. 

          The Managing Director commended the joint working between Chamberlains and the Barbican Centre, which had produced a very positive review.

            RECEIVED