Agenda item

Report of the Chamberlain.

The Committee considered a report of the Chamberlain which provided the quarterly update of the work of the Financial Services Division.

Members discussed the Oracle Programme, which had been listed as closed down. Members felt that the Oracle Programme was not yet delivering all of the functions which it had been procured to deliver, and therefore questioned whether it should be considered to be closed down.

In response to a question from a Member, the City Surveyor explained that, from his perspective the rental income aspect of Oracle was operating as specified, but the service charges aspect was still in a testing stage, although this had been expected from the outset of the project.

In response to a question from a Member, the Chamberlain assured Members that during the transition to business as usual, there would continue to be effective oversight of the remaining issues to be resolved. He explained that it was difficult to provide the exact number of defects currently on the Oracle project, as defects were discovered and resolved as the system was used. Members noted that a report to a recent meeting of the Projects Sub (Policy and Resources) Committee had indicated that there were around eight defects remaining on the project, and requested that an update be provided regarding these specific defects, so that Members could get a better assessment of progress with resolving the defects on the Oracle system.

It was agreed that this information should be provided by email to the Chairman and the Chairman of the Projects Sub (Policy and Resources) Committee as soon as possible, and a report should be submitted to the next meeting of this Committee.

RESOLVED – That the Committee

a)    notes the report;

b)    requests that the Chairman of this Committee and the Chairman of the Projects Sub (Policy and Resources) Committee be provided with an update as to the status of the Oracle Project defects previously reported to the Projects Sub (Policy and Resources) Committee as soon as possible, with a report on this issue to be submitted to the next meeting of this Committee.