Agenda item

Report of the Town Clerk.

The Committee considered a report of the Town Clerk regarding the composition and Terms of Reference of the Committee’s Sub-Committees for 2016/17, the appointment of Members to those Sub-Committees and the appointment of representatives to a number of other City Corporation positions.

 

The Chairman commented that he would seek to review the operation of the Sub-Committees to ensure that they were as effective as possible.

 

RESOLVED – That the Committee:

 

a)    Agrees the amendment of the constitution of the Corporate Asset Sub-Committee such that the Policy and Resources Committee and Property Investment Board are invited to appoint any three of their Members, rather than their Chairman, Deputy Chairman and one other Member;

 

b)    Agrees the amendment of the Information Technology Sub-Committee Terms of Reference to add the following:

·           To hold informal workshop meetings to provide an opportunity to give in-depth scrutiny to projects;

·           To receive a report, at least annually, on the status, performance and plans associated with each and any major IT outsourcing arrangements which the corporation has contracted to third parties;

 

c)    agrees the composition and terms of reference of the Committee’s Sub-Committees, notes that the Chairman and Deputy Chairman are appointed as Chairman and Deputy Chairman of each of the Sub-Committees, and agrees the appointment of the following Members to the Sub-Committees:

 

Efficiency and Performance Sub-Committee

Randall Anderson

Nigel Challis

Deputy Anthony Eskenzi

Alderman Peter Estlin

Deputy Jamie Ingham Clark

Deputy Alastair King

Ian Seaton

Deputy John Tomlinson

Philip Woodhouse

 

Finance Grants Sub-Committee

Randall Anderson

Deputy John Barker

Nicholas Bensted-Smith

Nigel Challis

Simon Duckworth

Deputy Jamie Ingham Clark

Gregory Lawrence

Alderman Professor Michael Mainelli

Alderman William Russell

Philip Woodhouse

 

Information Technology Sub-Committee

Randall Anderson

Nigel Challis

Deputy John Chapman

Deputy Jamie Ingham Clark

Hugh Morris

Sylvia Moys

Graham Packham
Chris Punter

Deputy John Tomlinson

James Tumbridge

 

Corporate Asset Sub-Committee (The Committee agreed to increase the number of Finance Committee representatives by one Member for 2016/17)

Randall Anderson

Deputy Brian Harris

Deputy John Tomlinson

 

d)    agree the appointments of the following representatives to Committees and Sub-Committees:

 

Establishment Committee

Deputy Jamie Ingham Clark

 

Barbican Centre Board

Lucy Frew

 

Projects Sub (Policy & Resources) Committee

Deputy Roger Chadwick

Deputy John Tomlinson

 

Streets and Walkways Sub (Planning & Transportation) Committee

Deputy John Barker

 

e)    agrees the appointments of Jeremy Mayhew, Deputy Roger Chadwick and Deputy Anthony Eskenzi as representatives for informal consultation with the Court of Aldermen and the Policy and Resources Committee on Mayoralty and Shrievalty Allowances.

 

f)     notes that the Chairman and Deputy Chairman will be Members of the Resource Allocation Sub (Policy and Resources) Committee.

 

g)    notes that the Chairman and Deputy Chairman will be ex-officio Members of the following Committees:

·         Policy & Resources Committee

·         Investment Committee

·         Audit and Risk Management Committee

·         Hospitality Working Party (Policy and Resources)

 

h)   notes that the Chairman (or his nominee) will be an ex-officio Member of the following Committees:

·           Social Investment Board

·           Public Relations and Economic Development Sub (Policy and Resources) Committee

 

i)     agrees that the Committee should continue to meet “every fourth week on Tuesdays” with the exception of recess periods.