Agenda item

Report of the Director of Open Spaces.

Members noted the update on the management of risks faced by the Open Spaces Department. Risk which was reviewed regularly by the Department?s Senior Leadership Team as part of the ongoing management of the operations of the Department.

The Open Spaces Department had one corporate risk and upon review, had five

departmental risks. There were eight risks for The Commons and fourteen risks for

Epping Forest. The Epping Forest and City Commons Committee oversees five registered charities:

· Epping Forest (charity number 232990

· Ashtead Common (charity number 1051510)

· Burnham Beeches and Stoke Common (charity number 232987)

· Couldson Commons and Other Commons (charity number 232989)

· West Wickham Common & Spring Park (charity number 232988)

In accordance with the Charity Commission’s Statement of Recommended

Practice (SORP), Trustees are required to confirm in the charity’s annual report

that any major risks to which the charity is exposed have been identified and

reviewed and that systems are established to mitigate those risks. Using the

corporate risk register guidance, the management of these risks meets the

requirements of the Charity Commission.

In response to a query, Officers suggested that in future Members may benefit from receiving the risk reports relating to Epping Forest and the Commons only. The Open Spaces risk report could be circulated to Members for their information separately from the agenda.

Resolved – that Members of the Epping Forest and City Commons Committee:

· Agreed the Epping Forest risk register.

· Agreed The Commons risk register.

· Agreed the removal of the „green? risks from future risk reports to this committee

as proposed.

· Noted the Departmental risk register outlined.